Club Funding

Help! My Club needs Money!

Your club can independently raise money through fundraising or collection.

 

Keep in mind that Student Government Funds cannot be used to purchase any items that will be resold for a profit, including bake sale items.

 

Your club can also apply for Student Government (SG) Funding

 

SG Funding exists to help clubs further the social, cultural, and recreational interests of the Student Body. SG Funding does not exist to fund every single aspect of your club. Please know that RSO's funded in part or in whole by SG shall be responsible for and shall comply with the SG Title VIII: Finance Code and Provisionary Language, and Title XI: The Executive Agency Statute, which can be found on the Student Government Website.

I Want to Apply for Student Government Funding

  1. Before you apply for any SG Funding, your club must be Funding Eligible. Click here to check.
    • To become Funding Eligible, an RSO must first be in Good Standing. The RSO's president and treasurer must pass the SG Funding Quiz on Blackboard. (If your president or treasurer cannot see the funding quiz, please contact Club Alliance. We may not have you listed as the current president or treasurer, so be sure to update your club leadership every time it changes.)
     
  2. There are three different types of SG Funding. Take our SG Funding Diagnosis Survey to see what type of funding you should apply for. 
    • If you are applying for a Travel Request or a Special Request, contact the Chair of the Budget and Allocations Committee at sgabac@unf.edu
    • If you are applying for a Grant Request, see below.

I Want to Apply for a Grant Request

  1. Make sure your club is Funding Eligible by clicking here.
  2. Take our Grant Request Diagnosis Survey
  3. Fill out the entire Grant Request form. 
    • If you are a closed RSO and you are requesting Operational Supplies that are not event specific, your request will be denied.
    • Please note that athletic equipment must be approved by the Club Sports Coordinator, Ray Bunch
  4. Submit it to the Club Commons at least 3 weeks before funding is needed. (If you are requesting printed materials, please submit the request at least 6 weeks before funding is needed. If you are requesting a human service that requires a contract, please submit the request at least 7 weeks before the materials are needed.)
  5. Club Alliance will process your Grant Request and email your RSO if and when your request will be heard by the Club Funding Board.
  6. Present your Grant Request to the Club Funding Board.
  7. If your request is approved, you will be notified in 5 business days. Do not make any purchases until you receive the confirmation email.

I Want to Spend the money from my Grant Request

  1. Take our Purchase Request Diagnosis Survey to determine if your Purchase Request should be a Reimbursement or a Purchase Order.
  2. Reimbursements: attach your receipt to the request. Your Purchase Request must be turned in no later than 10 business days after the date of purchase on the receipt.    (For example, if you bought your items on February 10th, your Purchase Request must be submitted by February 24th.) 
  3. Purchase Order: Attach the official itemized business quote and details, as well as the approved design or graphic.
  4. Fill out a Purchase Request form. Submit it to the Business and Accounting Office.

How Much SG Money Do I Have?

Lost track of how much funding your club has been allocated? No worries! Contact Erica Calorel at e.rahman@unf.edu to find out.

SG Funding Forms and Documents

 

 

Form/Document

 

Description

 

 

           Grant Request 

   

Use this form to request up to $1,000 from the Club Funding Board. The Club Funding board may decide that your request must be approved through the Budget & Allocations Committee.

 

Travel Request

Use this form to request travel funding from the Budget & Allocations Committee. RSOs can request up to $2,000 per fiscal year, but no more than $500 per individual.

 

Special Request

Use this form to request non-travel funding from the Budget & Allocations Committee. This request is typically used for non-standard purchases (ex: wrestling mats costing more than $1,000 total).

 

Purchase Request

 

Use this form to expend any funds that your organization has been allocated. You can request for SG to make a purchase order to a vendor, or to reimburse a club member.

Printed materials are NOT reimbursable. Only the Business & Accounting Office may initiate the order process (completed through a purchase order).

 

 

Additional Forms and Documents

 

These forms and documents might help a club with SG Funding, and can help a club receive funding outside of student government.

 

Form/Document

 

Description

 

Budget Tracker

Clubs can download and fill out this tracker to better manage their finances.

 

Preferred Vendors

This is a list of preferred vendors for ordering any type of marketing, graphics, or printed materials.

 

Cottage Food

UNF has strict regulations on serving and selling food. There is a law that allows students to serve and sell specific types of foods, as long as they are individually packaged and labeled. See the link for all the info on this legislation.

 


Request Restrictions

                         

RSOs may not utilize their SG Account for:

  1. Activities that solely benefit non-UNF students; such as materials, supplies, or resources benefitting philanthropic organizations.
  2. Construction, permanent structural improvements or remodeling unless approved by the Senate or previously allocated for such purposes in the A&S Fee Budget.
  3. Enrollment in courses, academic requirements, academic related projects, academic related trips, required academic activities, except for test forms and testing booklets.
  4. Alcoholic beverages.
  5. Travel reimbursements, and event/program reimbursements above the amount actually expended.
  6. Indirect travel expenses such as: excess baggage charge, valet service, and trailer hitches.
  7. SG Scholarships (Other than scholarships funded with interest of the A&S fee only).
  8. Entertainment that is not open to the student body, in general.
  9. Automobile rental other than through approved travel reimbursement.
  10. The purchase of items that will be resold.
  11. Activities for which an admission fee is charged for students, except for Student Government Sponsored concerts.
  12. Monetary Prizes, Gift Certificates, or Raffles.
  13. Prizes over $35 dollars per prize.
  14. T-Shirts over $7.00 per shirt.
  15. Polo’s or Uniforms over $15.00 per polo/uniform.
  16. Personal Items.
  17. Travel reimbursements for mileage for trips where it would have been more economical to rent a car and for travel under 50 miles round trip.
  18. Salaries and/or OPS wages, for personnel in support of a RSOs operation (however, lump sum fees can be paid).
  19. Printed materials (t-shirts, banners, tablecloths, fliers, etc.) cannot be reimbursed. The University must pay for them.