If you have a University-related problem, the Ombuds can assist you in obtaining the information needed to help you resolve it. The Student Ombuds will listen, advise, define options, help you choose a resolution strategy, and make recommendations on how it may best be implemented. In addition, the Ombuds can make referrals to individuals who have more expertise in a specific area.
The Office assists students to develop resolution strategies for:
It is best to have available for the Ombuds’ review all documentation regarding your problem. For example, copies of letters or e-mails your have sent or received, copies of forms submitted and supporting documentation. If you are not sure what to bring, just call and ask!
By making an appointment you are assured that the Ombuds will be there and available to assist you with your issue. The office may not always be able to accommodate walk-ins within the constraints of time you have between classes or between classes and work. Sometimes your questions or concerns can be handled over the phone or by email, with no need to visit the office in person. The Ombuds will let you know if there are any particular reasons why an office visit is necessary.
The Office of the Student Ombuds is here to help make your academic career at UNF successful. It provides UNF students with a safe, confidential place to bring questions and concerns about University rules, policies, or procedures, and provides advice to students to help them develop strong and effective working relationships with faculty and staff at the University. The Ombuds assists students by considering all sides of an issue in an impartial and objective way, and then advises on how to respond to the issues presented.
The Student Ombuds is here to help any student in need, but is not the same as a student advocate. The only thing the Ombuds advocates for is fairness. The Ombuds can help you decide what to do in resolving your problems and give advice, but cannot guarantee that everything will work out to your satisfaction. Sometimes the role the Ombuds plays is educational, making sure that you understand the policies and procedures so that you can avoid similar issues in the future. Finally, the Ombuds does not have decision-making authority and cannot tell any staff, administrator or faculty member what to do.
The Student Ombuds' Office is a confidential one. It keeps no official University records of names or concerns, although it may collect demographic and feedback data for statistical purposes only.The Ombuds may take brief notes as a memory aid, but these personal notes and any other paperwork or communications are disposed of by shredding at the earliest opportunity. Email is by its very nature not a confidential method of communications, but its use can provide clients of the Ombuds' Office with much quicker and more effective service. Therefore, students who visit the Ombuds' Office should consider whether they are comfortable with the Ombuds using email when working on their concerns, and if they are not, inform him immediately. Otherwise, permission to conduct business on their behalf vial email will be assumed. Speaking to the Ombuds does not constitute notice to the University that a problem exists. To do that, a student would need to speak with the appropriate administrator or begin a formal petition or appeals process.
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