UNIVERSITY OF NORTH FLORIDAHOUSING AND RESIDENCE LIFESPRING 2013 CONTRACT TERMS AND CONDITIONS
This Student Housing Contract ("Contract") establishes a legal, binding agreement between the University of North Florida Board of Trustees, a public body corporate for the benefit of the Department of Housing and Residence Life ("University") and the student ("Student") for use of assigned space and facilities of a residence hall. The terms, conditions, and responsibilities are stated below:
1. ELIGIBILITY FOR RESIDENCE: The University's Department of Housing and Residence Life ("Department") restricts all on-campus housing to currently registered students at the University or FSCJ. Students must be enrolled in a minimum of 6 credit hours during the Spring. This enrollment must continue each semester of occupancy to remain eligible to live on campus. Students attending FSCJ will be assigned on a space-available basis and only after all UNF students with housing contracts have been assigned. Exceptions to this policy must be approved in advance by the Director of Housing and Residence Life ("Director"). On-campus student housing is not available to students who have dependents living with them.
1A. MANDATORY MEAL PLAN: If User is required to live on-campus by UNF’s first-year on campus housing requirement; User acknowledges that User is also required, as a condition of
enrollment, to purchase an on-campus meal plan. There are several different meal plans from which to choose, depending on User’s individual needs. The minimal plan provides for 10 meals per week. Additional information on mandatory housing is available at: http://www.unf.edu/president/Exemption_from_First_Year_Housing_and_Meal_Plan.aspx or (904) 620-4663.
Additional information on the mandatory meal plan is available at: http://www.dineoncampus.com/unf/show.cfm?cmd=MealPlans or (904) 620-2543.
2. CONTRACT TERM: Upon approval of the Contract by the University as evidenced by the Director or his designee affixing their signature, the Contract will become a financially and legally binding contract between the University and Student (or parent or legal guardian, where applicable). The Contract shall continue through the end of the contract term.
3. OCCUPANCY PERIOD: Student is limited to occupying on-campus housing during specified occupancy dates. Specific occupancy dates for the contract term begin on the first day the facilities are designated "open" and end on the last day when the facilities are designated "closed." Specific "opening" and "closing" dates for each term are determined and published by the Department. Facilities may be designated "closed" during certain holiday or semester break periods. Dates between contract periods ("intersession") are NOT a part of any contract period and may be subject to additional fees and rents. FSCJ students are subject to such specific occupancy dates, regardless of FSCJ academic calendar. Occupancy shall be deemed delivered when Student signs for the keys to their assigned accommodation and shall be deemed concluded when written authorization is completed and above noted keys are returned and signed "in" by the appropriate Department official.
4. ASSIGNMENT PROCEDURES AND PRIORITIES: The Contract does not guarantee assignment to a particular type of accommodation (room or apartment) or assignment to any preference indicated by Student. Student's preferences are requests only - room, apartment, occupancy, and University's granting of roommate requests cannot be guaranteed. The Contract also does not determine final admission of the Student to the University. Assignment to on-campus housing is contingent upon the University's final acceptance of the Student for admission, approval of the Contract by the Director or their designee and receipt of full payment. If the rate for space, as assigned, varies from the payment made, an additional charge or refund, as the case may be, will be made to the Student. Facilities may vary slightly from descriptions in brochures or from model rooms or apartments. No discounts in rental rates will be made for such minor variations. The University reserves the right to reassign Student at any time during the contract period for any reason, including but not limited to space availability.
5. CONTRACT SUM: The sum payable for the contract term covers residence for the specified occupancy dates during the contract term and is payable in the amount set forth for the accommodation assigned in the published Housing Room Rates for the applicable academic year.
6. NONDISCRIMINATION: In accordance with University's educational philosophy of total integration of all facilities and in accordance with the laws of the United States and the State of Florida, race, creed, color, religion, and national origin are not considered criteria in the placement of students in residential facilities or in room/apartment assignments. Gender is considered a criterion in room/apartment assignment; however, housing assignments to male and female students are proportionate in quantity and comparable in quality in compliance with applicable law.
7. LIMITATION OF LIABILITY; INDEMNIFICATION: University, the Florida Board of Governors, the State of Florida, their officers, employees, representatives, and agents shall not be liable for injury or inconvenience to persons, for loss of or damage to personal property caused by the failure or interruption of utilities, such as heating, air conditioning, water, electricity, telephone, cable TV service, high speed data access, and the like, or for power surges or water leaks. University is insured under the Florida Department of Financial Services State Risk Management Trust Fund, which provides liability coverage up to the statutory limits solely for damages or injuries caused by the negligence of University or its employees while working within the scope of their employment. Student is encouraged to carry Student's own health insurance and to review Student's family's homeowner's insurance policy, if any, to determine applicability of coverage for personal property in on-campus housing or to carry Student's own renter's insurance. University reserves the right to assess additional charges during the contract term to offset increased utility costs, provided University gives written notification to the Student at least thirty (30) days prior to any increase. Student will indemnify and hold harmless University, the Florida Board of Governors, the State of Florida, and their officers, employees, representatives and agents from and against any and all costs, losses, damages, injuries (including death) liabilities, expenses, claims, actions, causes of action, of whatever kind or nature, demands, and judgments, including court costs and attorneys' fees, that arise out of or are related to the use or occupancy of Student's room or apartment by Student, its guests or invitees, except to the extent attributable to the gross negligence or intentional misconduct of University.
8. REPAIRS AND SECURITY: Authorized Department personnel may enter student room/apartment without the resident's permission for maintenance and housekeeping purposes, health, fire and safety inspections, and inspection for damage. General room inspections may be conducted periodically. However, due notice shall be provided prior to any general room inspection. When authorized personnel have a reasonable belief that a violation of a University or Department rule, regulation, local ordinance, state or federal statute is in progress, or for other emergency purposes, they may enter Student's room/apartment without notice. Student's signature on the Contract constitutes explicit consent for authorized personnel to enter Student's room/apartment without notice for such purposes.
9. USE OF ASSIGNED SPACE: Student's room or apartment may be occupied ONLY by Student and students to whom it is assigned. Over-night guests must be approved by the Department. Student's room or apartment or Student's right to occupy Student's room or apartment may not be sublet or assigned to other another person. A room transfer may be made only AFTER written approval from the Department has been secured. Appropriate monetary charges will be assessed and/or disciplinary action will be taken against violators of the provisions in this paragraph 9 up to and including modification or termination of the Contract in accordance with paragraph 17 of the Contract Terms and Conditions.
10. CARE OF FACILITIES: Student shall keep Student's room or apartment in clean and orderly condition at all times and shall refrain from damaging and disarranging lounges, lobbies, courtyards, and other public and joint use areas of on-campus housing. Charges may be assessed against Student for damages to, unauthorized use of, or alterations to rooms, apartments, furnishings, appliances, equipment, locks or buildings, and for special cleaning necessitated by improper care of rooms, furnishings, appliances, or equipment. Student is jointly responsible with other users for the proper care and cleanliness of all public or joint use areas within residence facilities, including furniture, walls, doors, locks, equipment, and appliances, and for jointly controlled courtyards, grounds, walkways, appliances, furniture, and equipment within the residential community. Student may be charged for damages Student causes to joint use or joint access areas of the building where Student's assigned room/apartment is located.
11. BEHAVIOR AND CONDUCT: Student is responsible for knowing and adhering to University regulations, policies and procedures as set forth in The Resident Handbook, the Housing Rules and Regulations, all University regulations relating to student conduct and/or student housing, The Student Code of Conduct, as well as other University publications. University has established a Computer and Network Use Policy governing the use of computing, networking, telecommunications, and other information technology resources of the University.
University reserves the right to establish and publish additional regulations, policies or procedures which in its judgment may be prudent or necessary for the safety, care, and cleanliness of on-campus housing and for the preservation of order. Student agrees to abide by all present and any future regulations and procedures. Appropriate disciplinary action will be taken for any violation of these provisions up to and including modification or termination of the Contract in accordance with paragraph 17 of the Contract Terms and Conditions.
12. INTERPRETATION: Interpretations of regulations, rules and policies outlined in the Contract shall be decided by the Director and such interpretations shall be final and binding on Student. The Director may delegate their rights, duties, and responsibilities under the Contract in whole or in part to designees in the Department.
13. FAILURE TO CLAIM ASSIGNMENT: Should Student receive a room/space assignment and then fail to claim that room or space assignment by the end of the drop/add period for that academic term, the room assignment will be forfeited and the full rental obligation for the contract term will be assessed against Student's account. Should Student so fail to claim the assignment, the Contract may be canceled by Department. Following such cancellation, another assignment may be offered only as space is available.
14. STUDENT'S CANCELLATION OF CONTRACT PRIOR TO FACILITY OPENING: Any request for cancellation of the Contract by Student must be submitted to the Director in writing. Cancellation of the Contract by the Student can only occur prior to occupancy for the contract term and prior to the deadline dates specified for each term, subject to the following fees:
CONTRACT CANCELLATION IS NOT AVAILABLE TO USERS REQUIRED TO LIVE ON CAMPUS BY UNF’S FIRST-YEAR ON-CAMPUS HOUSING REQUIREMENT.
SPRING 2013 CONTRACT CANCELLATION TIMELINES
Prior to November 2, 2012 - Cancellation with no penalty; $100 processing fee not refundable.
November 2, 2012 – November 16, 2012 ($300 Cancellation Fee)
$300 Cancellation Fee + Prepayment forfeited = total amount due to cancel your contract.
November 17, 2012 – December 14, 2012 (50% Contract Sum Due)
50% Contract Sum Due + $300.00 Cancellation Fee = total amount due to cancel your contract. Prepayment forfeited.
December 16, 2012 – January 5, 2013 (75% Contract Sum Due)
75% Contract Sum Due + $300.00 Cancellation Fee = total amount due to cancel your contract. Prepayment forfeited.
After January 5, 2013
Student assessed 100% of Contract Sum (no cancellation)
The $100 Processing Fee is not refundable for all Housing Contracts.
15. CONTRACT CANCELLATION AFTER FACILITY OPENING: Unless the Contract is canceled prior to established deadlines as set forth in chart above, the Contract may not be terminated without approval of the Director. The granting of a release from the Contract is NOT automatic, is rare and falls completely within the discretion of the Director. In the event of termination of occupancy without approval, Student's obligation to pay rent will continue as long as the Student is enrolled at UNF or FSCJ during the contract term. If Student does not enroll in classes at UNF or FSCJ, the Student's contract will be canceled and prepayment will be forfeited after the above dates.
16. CONTRACT TERMINATION UPON STUDENT'SWITHDRAWAL FROM THE UNIVERSITY: The Contract will automatically terminate upon the Student's withdrawal from the University or FSCJ, as the case may be, and written notification to the Department of such withdrawal. The Student is required to vacate their assigned space within three (3) days of withdrawal. Students continue to be liable for Contract Sum payment until keys are returned and the facility vacated. The Student's failure to provide written notification to the Department of withdrawal will result in the Student's continued responsibility to pay Contract Sum and all charges hereunder, despite Student's vacation of the room or apartment, until official notification of withdrawal is received by the Department or until the Contract is canceled by the Department. If the Student withdraws during the contract term, but fails to notify the Department, Student may be subject to University disciplinary action and/or denial of any future housing request or contract.
Notice of withdrawal must be made in writing directly to the Department. Notice made to other University offices does not constitute official notice of withdrawal from housing accommodations. If Student withdraws from University during the contract term and then re-enrolls during the same semester or term Student withdrew, the Contract shall remain valid. If, however, Student withdraws from University during the contract term and then re-enrolls during a subsequent semester or term, the Contract shall be null and void. The Contract remains valid for the contract term as long as there is no break in enrollment and except as otherwise provided in the Contract.
17. TERMINATION AND/OR MODIFICATION OF CONTRACT BY UNIVERSITY: Upon a default by Student of the Contract, the Director at their discretion may modify or terminate the Contract. Student shall be in default under the Contract if: Student has failed to pay the Contract Sum on time; Student has failed to remain formally enrolled in the academic program of University (or FSCJ, as the case may be); Student has engaged in actions or activities detrimental to the health, safety, welfare or security of self or other residents; Student has engaged in conduct that is disruptive to the residential community; Student has failed to comply with any federal or state law or University policy to include the Computer and Network Use Policy; or Student has failed to comply with any of the other terms of the Contract. Prior to the Director's issuance of a written Notice of Termination or Modification of the Contract, Student will be given notice of the proposed termination/modification and an opportunity to discuss with the Director the basis for any proposed modification or termination of the Contract. Modification of the Contract may include, but is not limited to, changing Student's room assignment, moving the Student to another on-campus housing facility or restricting the Student's access to housing facilities.
Upon the Director's issuance of a Notice of Termination, Student shall vacate the premises immediately or within such time period specified by the Director in the Notice of Termination, and Student will continue to be liable for the contract amount. If the termination is due to Student's academic dismissal or suspension from University, Student shall have 48 hours to vacate Student's room or apartment and will continue to be liable for the Contract Sum.
18. STATEMENT REGARDING CRIMINAL RECORD: Student is under a continuing duty to report to the Director if Student has been arrested or convicted of a crime, even if adjudication has been withheld. This duty includes specifying in writing the nature of the crime, when and where it occurred, and the case number, if any. The Director reserves the right to terminate or modify the terms of the Contract, in accordance with paragraph 17, when the Director learns (1) that Student has been convicted of a felony or any crime against persons or property involving conduct which may threaten the safety or security of other residents or their property or (2) that there are reasonable grounds to believe Student has engaged in conduct which may threaten the safety or security of other residents or their property regardless of whether such conduct has resulted in an arrest or conviction.
19. PHOTO RELEASE: The Student grants to University permission to: record Student's participation and appearance on videotape, audiotape, film, photograph or any other medium; use Student's name, likeness, voice and biographical material in connection with such recordings; exhibit or distribute such recordings in whole or in part without restrictions or limitation for any legal purpose, including without limitation educational or promotional purposes, which the University and those acting pursuant to its authority deem appropriate; and copyright such recordings in its own name or to publish, to market and to assign without consideration, compensation or report to Student.
20. NOT A LEASE: The Contract is not a lease and is not governed by the Florida Residential Landlord Tenant Act. University Housing is located on land owned by the State of Florida.
21. ENTIRE CONTRACT: The Contract represents the entire understanding and agreement between the parties with respect to the subject matter hereof, and supersedes all of the negotiations, understandings and representations (if any) made by and between such parties. None of the terms and provisions hereof may be amended, supplemented, waived or changed orally, but only in writing signed by each of the parties hereto. Any alterations by the Student to the terms contained within the Contract will neither be honored nor deemed valid without specific written approval from the Director recognizing acceptance of and identifying the proposed alterations.
22. MISCELLANEOUS: The parties are independent contractors. The Contract is governed by the laws of the State of Florida and any provisions contained in the Contract in conflict therewith shall be void and of no effect. Any suit, action or proceeding arising in connection with the Contract shall be brought in Duval County, Florida. No delay or failure by either party to exercise or enforce any right or provision of the Contract will be considered a waiver thereof. If any provision of the Contract is determined to be invalid or unenforceable, such determination shall not affect, impair or invalidate the remainder of the Contract. The obligations under the Contract which by their nature would continue beyond the expiration of the term of the Contract shall survive termination or expiration of the Contract. The headings of any sections or paragraphs of the Contract are for convenience or reference only and are not intended to affect the meaning of the Contract. The Contract may be executed in one or more counterparts all of which when taken together shall be considered one and the same agreement.
23. STATE UNIVERSITY: The University of North Florida is a constituent member of the Florida state university system established under the Constitution of Florida administered by The University of North Florida Board of Trustees, a public body corporate. Notwithstanding anything to the contrary contained in the Contract:
(a) Nothing contained in the Contract shall be construed or interpreted as (1) denying to either party any remedy or defense available to such party under the laws of the State of Florida; (2) the consent of the State of Florida or its agencies, agents or public bodies corporate to be sued; or (3) a waiver of sovereign immunity of the State of Florida, its agencies, agents and public bodies corporate beyond the waiver provided in § 768.28, Florida Statutes.
(b) The parties shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received in conjunction with the Contract. Any failure to so allow shall constitute grounds for the University's termination of the Contract.
(c) Any provisions contained in the Contract in conflict with the laws, statutes, rules and regulations of the State of Florida, its agencies, agents and public bodies corporate, shall be void and of no effect.
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