Expectations: 

 

Meetings:  

  • Chapter presidents attend two meetings per semester with OFSL staff members. Fraternity presidents meet with the Coordinator of Fraternity and Sorority Life, sorority presidents meet with the Assistant Director of Fraternity and Sorority Life. Meetings can be scheduled on the OFSL homepage by using the "schedule a meeting" buttons. One meeting must occur before the 10th class day of the semester (unless otherwise mandated by OFSL) and the second meeting can be at any other time during the semester.
  • Chapter members (or applicable participants) attend all retreats, programs, and trainings sponsored by the Office of Fraternity and Sorority Life.  
  • Chapter new member educator meets with an OFSL staff member prior to engaging in any new member activities for each semester the chapter intends to conduct a pledge program/intake process. A calendar of events must be presented at this meeting.  
  • Chapter participates in the Chapter Review Process at the end of each calendar year. This Chapter Review Process is outlined in the Fraternity and Sorority Life Community Standards. 

Forms and Paperwork:  

  • Chapter has an up-to-date insurance certificate on file with the Office of Fraternity/Sorority Life and Environmental Health and Safety that lists the University of North Florida as additional insured.  
  • Chapter has national risk management policy and crisis management policy on file with the Office of Fraternity and Sorority Life and updates and reviews these policies on a yearly basis. 
  • Chapter submits a membership roster by the second week of each semester, with status changes of members included. 
  • Chapter new members/pledges are in ORACAL within 3 days of accepting a bid/going through the pinning ceremony or being approved to go through intake. (a $50.00 fine is levied on each person who is not in ORACAL within 3 days) 
  • Chapter submits/updates their officers in ORACAL by the third week of each semester. 
  • Chapter submits Pledge/New Member Declaration Form or Intake Intent Form prior to beginning pledging or intake activities. 
  • Chapter submits Risk Management Education Report and Philanthropy and Service Semester Report by specified date for each semester
  • Chapter registers any philanthropy event or series of events with the OFSL at least 2 weeks prior to the beginning of the event. (Philanthropy Registration Form) 
  • Chapter has alumni advisor contact information on file with the Office of Fraternity and Sorority Life. 

Academics:  

  • Chapter semester GPA is greater than a 2.5 average. 
  • All students looking to join the UNF Fraternity & Sorority community must have a minimum 2.25 cumulative GPA.  This must be verified by OFSL before the potential new member can be offered an invitation to associate with the chapter.

Relevant Policies, Rules, Guidelines, Laws, Etc.   

Consequences: 

Chapters not meeting the minimum expectations face potential assistance/consequences based on their situation, including, but not limited to, the following:  

 

  • Reservations: Chapters may have reservations suspended or revoked at the Student Union and campus academic space (this includes tabling) 
  • Academic Assistance Plan: Chapters will be placed on an academic plan (assistance)/probation to bring their grades to minimum standard 
  • Limited Activities: Chapters will limited on their ability to host participation in and/or the ability to host activities will be limited based on academic and/or conduct performance 
  • Warnings: Chapters will be given a warning with a period of time to correct the problems.  
  • Suspension: Chapters will be suspended from Campus for a period of time as deemed by the administration.  
  • Notification to National HQ – The OFSL will work in conjunction with your national HQ to help your chapter be successful. At any point that a chapter is not meeting minimum standards of the campus, OFSL will notify the national HQ. This provides the opportunity for the OFSL, Chapter, and HQ to work together as a team to bring the chapter into compliance and set them on the path for success.  
Procedures:  
 

Grade Release Procedures for Chapter Presidents: (New Fall 2012): 

The following process will be standard for any time a chapter requests a grade report. Grade reports will only be given in paper format and one copy at a time.  

 

New Form: Chapter Academic Agreement  

President brings in form with all signatures to OFSL. OFSL staff member keeps log of grade releases. When the president turns in the agreement, they then get one printed copy of the grades and must sign the grade release log. The log will be verification that an OFSL staff member released the information to the correct person and what date the information was released.  

 

Grade reports can still be emailed to adviser and HQ for each chapter. All chapters where the adviser requests that grades not be released to undergraduates are honored.  

 

Chapter presidents can view (on screen) the information with an OFSL staff member at any time.