Center for Student Media Advisory Board By-Laws 

I.          Creation and Purpose 

 

 

            A.        The Center for Student Media serves as the umbrella organization over student-run media outlets at the University of North Florida. The student-run media outlets are 1) the Spinnaker, the official newspaper of the University of North Florida; 2) Osprey Radio, the official radio station of the University of North Florida; 3) Osprey TV, the official television station of the University of North Florida; and Spinnaker Digital, the official student-run digital news source of the University of North Florida.

 

            B.        The Center for Student Media, through its Advisory Board, is responsible for 1) formulating yearly budget requests for itself, the Spinnaker, Spinnaker Digital, Osprey Radio and Osprey TV; 2) endorsing that budget request to UNF’s Chief Student Affairs Officer and Student Government’s (SG) Senate each year; 3) providing support to each of the student outlets and the Media Adviser; 4) assisting each medium in developing goals and objectives for the year and evaluating the performance of each of the outlets based on those goals; and 5) selecting the leadership for each of the student outlets.

 

            C.        The Spinnaker, Spinnaker Digital, Osprey Radio and Osprey TV are granted certain freedoms defined by the First Amendment of the U.S. Constitution. Osprey Radio and Osprey TV are guided by the regulations promulgated by the Federal Communications Commission.  The Center for Student Media also recognizes that with freedom comes responsibility, and the student-run media outlets must abide by the rules, regulations and body of law set forth specific to each.

 

 

            D.        The Center for Student Media shall be guided by the direction and advice of the Center for Student Media Adviser, a position in the Division of Student Affairs at the University of North Florida who must 1) be approved by the Division of Student Affairs at the University of North Florida; 2) have experience and knowledge in the respective fields of each media entity; 3) have knowledge of the process and procedures involved with creating synergy between the three respective media outlets; 4) display fiscal understanding regarding each entity’s budget request; and 5) provide Student Government with regular updates at SG Senate meetings as to what progress or changes have been made within the Center for Student Media. The Adviser is responsible for day-to-day oversight of the operations of the individual media outlets in the Center for Student Media in cooperation with the student leaders of each outlet. Assisting and advising does not include the right to dictate or to punish for editorial content.

 

 

II.        Student Media Advisory Board 

 

            A.        The Media Advisory Board is composed of 14 members: nine (9) voting and five (5) non-voting.

 

                        1.         There are four (4) voting student representatives: 1) two designees of the Student Body President, who cannot be himself/herself; 2) a student majoring in communications and not directly involved in the day-to-day operations of any of the student media or SG, recommended and approved by vote of the Board with input from the faculty in the Department of Communications; and 3) a student not majoring in communications and not directly involved in the day-to-day operations of any of the student media or SG, recommended and approved by vote of the Board.

 

 

                        2.         There are four (4) non-student representatives: 1) a representative of the University of North Florida full-time faculty, either appointed by the President of the UNF Faculty Association or elected by its membership each spring; and 2) and three representatives from professional media outlets in Jacksonville, chosen respectively from the fields of print media, television broadcasting and radio broadcasting. The CSM adviser recommends the representatives from professional media outlets in Jacksonville.

 

                        3.         The Spinnaker Editor in Chief, the Spinnaker Digital Editor, the CSM Business Manager, and the Station Managers of Osprey TV and Osprey Radio, hereafter referred to as the leaders of the media outlets, sit on the Board as non-voting, ex-officio members.

 

                        4.         The Center for Student Media Adviser is the chairperson, and votes only in case of a tie.

 

 

III.       Selection and Length of Terms 

 

            A.        Lengths of terms for all Board members are one year, to commence with the University’s summer academic term and end at the conclusion of the following spring term.

 

            B.        The representative of the University of North Florida faculty and the professionals from media outlets in Jacksonville maintain one-year appointments.

 

            C.        The designees of the Student Body President and the two other voting student members maintain one-year appointments, at the discretion of the Student Body President and the Board, respectively.

 

            D.        If any Board member resigns during his/her term, a replacement will be immediately recommended by the appropriate party, following the selection criteria outlined in Section II.

 

 

IV.       Powers of the Student Media Advisory Board 

 

            A.        Voting power and responsibilities are shared equally among members of the Student Media Advisory Board.

 

            B.        The Media Adviser provides support for recording the minutes of Student Media Advisory Board meetings and makes arrangements for meetings and handles appropriate correspondence.

 

            C.        As an Advisory Board only, Board members must respect the rights and protections granted the Spinnaker, Spinnaker Digital, Osprey Radio and Osprey TV by the First Amendment of the U.S. Constitution. Board members also must respect the rights and protections granted to Osprey Radio and Osprey TV by the Federal Communications Commission, among which are disengagement from day-to-day operation decisions and programming decisions. The Spinnaker, Spinnaker Digital, Osprey Radio and Osprey TV are not under the direct supervision of the Advisory Board.

 

 

V.        Duties of the Student Media Advisory Board 

 

            A.        The leaders of the student outlets, in conjunction with the Media Adviser, will develop a budget request and present such request to the Advisory Board. The Board will then discuss each budget request individually and give advice before voting to endorse and support each outlet’s request. The Center for Student Media Adviser and each media leader will then present their organization’s line-item budget proposal to the Budget and Allocations Committee of Student Government. The committee will subsequently develop a recommended allocation for each media outlet individually based on those presentations.

 

            B.        Board members are expected to 1) help student-media leaders establish goals; 2) stay current with the activities of the student-run media outlets; 3) informally evaluate the progress of student-run media on a quarterly basis; and 4) share observations with the Media Adviser and student leaders. A presentation regarding their activities will be made monthly by student media outlet leaders.

 

            C.        Board members are expected to review policy and procedure manuals for each of the student outlets and to offer opinions and advice as appropriate.

 

            D.        The Board will solicit applications for leadership positions at each of the media outlets in the fall academic term and in the spring academic term, allowing for a two-week application window. The available positions will be advertised in Center for Student Media outlets and/or UNF’s jobs Web site for the duration of the application period. During its November/December and March board meetings, board members select the Spinnaker Editor in Chief, the Spinnaker Digital Editor, the CSM Business Manager, a Station Manager for Osprey Radio and a Station Manager for Osprey TV. These media leaders’ terms of offices commence with the University’s summer academic term and end at the conclusion of the fall term and commence with the beginning of the spring academic term and end at the conclusion of the following spring term.

 

            E.         In the event a Board member does not fulfill his or her responsibilities as outlined in this section, he or she may be removed by vote of the Board, so long as half of the active voting members plus one approve the action at a properly noticed meeting. For purposes of this provision, the Chair does not vote in the event of a tie.

 

 

 

 

VI.       Meetings 

 

            A.        The Student Media Advisory Board shall have monthly meetings to discuss ideas and matters regarding the student outlets. Special meetings of the Student Media Advisory Board may be called by the Media Adviser or Chief Student Affairs Officer at his/her discretion, or upon the request of at least a majority of the Board Members, when action for consideration is necessary to the continuance of the media’s operation.

 

            B.        Notification of all meeting dates and times to board members must be made at least forty-eight (48) hours in advance of the designated meeting time. Two consecutive absences from Board meetings by a Board member without prior written notification to the Chair will lead to immediate expulsion from the Board. Expulsion from the Board also constitutes removal from the respective student outlet leadership position, upon a majority vote of the Board.

 

            C.        No official board action can take place unless a quorum is present. Half of the active voting members plus one constitute a quorum. Members are allowed to designate a proxy upon notification in writing to the Media Adviser twenty-four (24) hours in advance of the meeting. Minutes shall be taken at all Board and general meetings, with a copy of the minutes sent to the Student Body President, the President of Senate, and each Board member, per request. A file containing minutes of meetings must be maintained by the CSM Adviser or designee.

 

            D.        In the case that quorum cannot be established, an interim decision can be reached if action for consideration is necessary to the continuance of an outlet’s operation, provided that at least the Chair of the Advisory Board, one (1) voting student member and one (1) voting non-student member are present. Such an interim decision will remain in effect for up to forty-five (45) days or until the next regularly scheduled Board meeting or a quorum of Board members officially meets for discussion of the decision.

 

 

VII.     Media Adviser 

 

            A.        In conjunction with the leaders of the media outlet, the Media Adviser is charged with oversight and fiscal advising of the yearly budget allocation to each of the student outlets provided by Student Government.

 

            B.        In conjunction with the leaders of the media outlets, the Media Adviser is charged with oversight of the day-to-day operations of the Center for Student Media, as well as assisting and advising the staff of the student media outlets as needed. Assisting and advising does not include the right to dictate or to punish for editorial content.

 

            C.        The Media Adviser is expected to adhere to professional standards set by the College Media Advisers organization or other appropriate professional organizations whose focus is student media and to adhere to job duties as delineated in the University Position Description. That description includes supporting a learning community that integrates professional media skills, values, ethics and responsibilities, and an intentionally professional spirit internally and externally, as outlined in each media unit’s policies and procedures.

 

            D.        As head of the Center for Student Media, the Media Adviser reports to a designated individual within Student Affairs.

 

VIII.    Organization and Governance 

 

            A.        Organizationally, the Center for Student Media is under the supervision of the Division of Student Affairs at the University of North Florida. The Center is governed by appropriate university policies and procedures.

 

            B.        Organizationally, each student media outlet is under the supervision of the Center for Student Media. Each student media outlet is governed by its policy and procedure manual.

 

IX.       Amendment and Suspension of Bylaws 

 

            A.        The bylaws of the Center for Student Media are reviewed yearly by the Board. These bylaws may be altered, amended or repealed by a majority vote of members of the Board in attendance and voting at any regular or special meeting, so long as notice of the proposed amendment or repeal is provided in the meeting notice.

 

            B.        Final approval of amendments to the bylaws rests with the Chief Student Affairs Officer.

 

 

X.        Rights, Privileges and Emoluments 

 

            A.        The mission of the Spinnaker, Spinnaker Digital, Osprey Radio and Osprey TV is to inform, to educate, to entertain and to lead their readers, listeners and viewers, who at the University of North Florida include undergraduate and graduate students, full-time and adjunct faculty, administrators, support personnel, visitors and the Jacksonville community. The mission of the Spinnaker, Spinnaker Digital, Osprey Radio and Osprey TV is divided into three main areas:

 

                        1.         To serve the campus community as a forum for accurate, fair and comprehensive news, entertainment and information. This includes the expression of public opinion, which state and federal courts consistently have found to be constitutionally protected, especially in public universities such as the University of North Florida.

 

                        2.         To offer staff members an opportunity to apply their skills of writing, reporting, editing, photography and graphic design; sales, marketing, product delivery and promotion; online, mobile and other digital media skills including innovation, programming and design; and broadcast technology, and video and audio production and editing.

 

                        3.         To give students opportunities to fill leadership positions and to provide a legitimate service to students; to learn to provide direction in personnel and budget management; to set an agenda; to select, organize and manage a staff of student peers; to conceive and put into effect a content plan for a publication or electronic medium; to build teamwork and consensus; and to meet deadlines.

 

 

             B.        In regard to student-run print outlets, the Center for Student Media, its student-run outlets, the Student Government and the university community recognize and respect First Amendment protections. The Center for Student Media will, in no way, tolerate any form of censorship from any outside entity.

 

            C.        In regard to student-run electronic media, the Center for Student Media, its student-run outlets, the Student Government and the university community recognize and respect Federal Communications Commission promulgations and First Amendment protections. The Center for Student Media will, in no way, tolerate any form of censorship from any outside entity.

 

            D.        In recognition of the special nature of student-run media outlets, especially their ability to generate revenue through advertising/sponsorships, promotions, services, etc., the Spinnaker, Spinnaker Digital, Osprey Radio, Osprey TV and future student-run media will maintain auxiliary budget accounts through the Division of Student Affairs. Unspent revenue will be carried forward from one fiscal year to the next fiscal year in this account and will be placed in individual reserve funds specific to each outlet.

 

 

XI.       Media Outlet Leadership 

 

            A.        Selection

                        1.         After an interview process, the Advisory Board will hire the Editor in Chief of the Spinnaker, Spinnaker Digital Editor, CSM Business Manager, and Station Managers of Osprey Radio and Osprey TV.

 

 

            B.        Power and Duties

 

                        1.         The Editor in Chief of the Spinnaker, Spinnaker Digital Editor, CSM Business Manager,  and the Station Managers of Osprey Radio and Osprey TV shall be paid as Other Personnel Services (OPS) positions, in accordance with established UNF Human Resources policies and procedures. Their duties are to oversee matters and processes for their respective outlets as delineated in appropriate policy and procedure manuals. In order to effectively and consistently publish and broadcast, student media leaders will be expected to fulfill their duties and be eligible for hourly compensation at a minimum of 16 weeks of a calendar year, regardless of the University’s academic calendar.

 

                        2.         The Editor in Chief of the Spinnaker, Spinnaker Digital Editor, CSM Business Manager,  and the Station Managers of Osprey Radio and Osprey TV must have a cumulative GPA of 2.25 and be in good academic standing as defined by the most-recent University of North Florida course catalog. Applicants for any of these positions must provide an unofficial transcript as evidence of their GPA and good standing.

 

                        3.         If at any time during the academic year the leader of a media outlet is placed on academic probation by his or her department or college, the leader must notify the Media Adviser and Advisory Board. The Advisory Board will discuss the leader’s academic standing at its next meeting and may consider removing the leader from office.

 

                        4.         The Spinnaker Editor-in-Chief, Spinnaker Digital Editor, CSM Business Manager, Osprey Radio and Osprey TV Station Managers may hire and terminate student staff in compliance with terms specified in the University of North Florida Office of Human Resources Personnel and Policies Procedures and with Center for Student Media policy as follows:

                                    a.         University of North Florida Human Resources statement on Student Employment: “Student employees are employed at the will of the employing department and do not have rights to termination of employment; however, employing departments must ensure such termination does not discriminate or violate the civil rights of the student.”

                                    b.         In order to be eligible for a paid position in any of the media outlets, the candidate must be a registered and enrolled student at the University for the semesters during which he/she will be employed, with the exception of the summer sessions.

 

            C.        Removal of Leaders

 

                        1.         In the event that the respective student-media outlet leaders are not in compliance with Section XI of these aforementioned bylaws, the Board may relieve the Spinnaker Editor in Chief, Spinnaker Digital Editor, CSM Business Manager, and the Osprey Radio and Osprey TV Station Managers by vote so long as half of the active voting members plus one approve the action at a properly noticed meeting. In all cases, effort will be made to provide two-week’s notice to the affected leader if possible. For purposes of this provision, the Chair does not vote in the event of a tie. The adviser may suspend the affected leader without pay or reassign the leader to other duties beforehand, with the method chosen in an immediate voice and/or electronic vote of the board. At that point the Center for Student Media will properly notice a meeting to take place in 48 hours so that the board can decide whether to continue that status during the two-week waiting period. If a media outlet leader is permanently relieved of his or her responsibilities, the Board will prepare a written statement documenting its decision-making process and the grounds for such removal. Copies of this statement will be provided to the removed leader and kept in the official record.

 

                        2.         Upon the resignation or removal of the Editor in Chief of the Spinnaker, Spinnaker Digital Editor, CSM Business Manager, or the Station Manager of Osprey Radio or Osprey TV, the Media Adviser will immediately advertise the vacancy and accept applications for a period of two weeks. An interim editor or manager will take office for this two-week period, following the chain of command outlined in each outlet’s respective policies and procedures. At the conclusion of the application period, the Adviser will convene an emergency meeting of the Advisory Board to select a replacement. The new Editor, Business Manager or Station Manager will serve the remainder of the unexpired term, concluding at the end of the following fall or spring academic term.