Rental Procedures and Forms
If you are interested in holding an event at the Fine Arts Center, please contact Nicole Atkinson, Event Coordinator, at nicole.atkinson@unf.edu or (904) 620-1898 for more information. All events are charged rental fees and labor and production fees based on our current Rental Rate Schedule.
10 easy steps to booking your event
1.) Review the venues our website.
2.) Contact the Event Coordinator for availability.
Event Coordinator, Nicole Atkinson
Email: nicole.atkinson@unf.edu / Phone: (904) 620-1898 / Fax: (904) 620-1897
Mail: Fine Arts Center, University of North Florida, 1 UNF Drive, Building 45, Suite 1400, Jacksonville, FL 32224
3.) Complete and submit the Rental Reservation Form.
Off-campus organizations should download and complete the External Rental Reservation Form.
4.) Consult with Technical Director regarding equipment and production needs.
Technical Director, Richard Stanford
Email: r.stanford@unf.edu / Phone: (904) 620-1920
5.) Receive your rental contract.
The Event Coordinator will send you a rental contract, and any additional helpful information pertaining to your event. If you have questions about the rental contract, please contact the Event Coordinator.
6.) Pay deposit and sign contract.
Within 10 business days of receiving your contract, you must return your signed contract and non-refundable deposit. Review the terms of your rental contract carefully. If you are satisfied, sign and return one copy my mail, email, or fax. Deposits can be paid by organizational check, certified check or credit card. The deposit amount is equal to the amount of the room fee or 25% of the total contract price, whichever is greater. Unpaid or late deposits may result in an event cancellation.
7.) Pay your balance 30 days prior to event.
8.) Submit proof of $2 million liability insurance 30 days prior to event.
Proof of insurance is due 30 days before your event. The insurance certificate must name the University of North Florida
Fine Arts Center, its employees, board and trustees as the additionally insured for the entire day of the event.
Download a sample Certificate of Insurance.
9.) Your event!
Our staff will be on site to assist with your event at your contracted rental time.
10.) Pay any final balance (30 days after event).
The final invoice will be calculated after your event, to reflect actual staff times and equipment used. Balance is due 30 days from the invoice date.
