Major Revision of Existing Policy
Minor/Technical Revision of Existing Policy
Reaffirmation of Existing Policy
I. OBJECTIVE & PURPOSETo document the policy for operating:
This policy does not address activities involving minors conducted by UNF employees as outside employment, except as noted in A.2. below. The provisions governing those activities are contained in UNF Regulation 4.0170R, Conflicts of Interest and Outside Employment/Activity.
II. STATEMENT OF POLICY
Camp, clinics, and other programs involving minors (hereinafter “camp” or “camps”) are planned recreational, athletic/sports, arts, cultural, social, or instructional group programs that are offered to children for the purpose of improving their knowledge and/or skills, and that offer experience in and/or exploration of a particular area of interest. Camps include, but are not limited to: sports, fitness, recreation, music, art, math, science, engineering, cheerleading, flag corps, religious, child education, and similar activities or areas of interest.
The terms “minor” and “child” refer to individuals who are under the age of 18, but does not include emancipated minor).
University-sponsored camps may be offered on and/or off campus.
The Director of Environmental Health & Safety (EH&S) is responsible for reviewing all requests to operate a camp. The EH&S Director shall coordinate, as appropriate and/or necessary, with other UNF departments/units regarding any logistics applicable to the operation of the camp. All required documents must be submitted to EH&S no later than six weeks prior to the start of the camp. The Vice President for Administration and Finance is responsible for final approval of all requests to operate a camp.
The camp sponsor/organizer is responsible for ensuring all required documentation is completed and submitted in a package for approval by the appropriate Department Head prior to review by EH&S. The following documents must be included in an application packet to operate a camp. Additional information regarding these documents, including applicable legal and policy requirements, is included in Attachment A.
Each camp shall make maintain and available, upon request, its Standard Operating Procedures Manual or other written operating guidelines.
The camp director/organizer must provide an adequate number of counselors/chaperones to supervise and escort camp participants at all times. Generally, the number of chaperones/counselors should be determined by the age of the participants and the nature of the camp, but in no case shall the counselor-participant ratio be less than one counselor/chaperone for every ten (10) participants.
For University-sponsored and Non-sponsored-Affiliate camps, the director/organizer shall, prior to the start of the camp, provide an orientation for employees and volunteers. The camp director/organizer is responsible for the content of the orientation, but in all cases the orientation shall include dissemination of information regarding child abuse reporting requirements, pursuant to HB 1355, Vulnerable Persons Reporting Act.
The UNF logo andtrademark are protected by copyright and cannot be used in conjunction with camp advertising by Non-sponsored camps without permission from the University. Requests to use the UNF logo or trademark by Non-sponsored camps shall be submitted to the UNF Office of Marketing and Publications and such approval, if granted, shall be noted on the camp application. Also, in order to protect the liability interests of the University, use of the UNF logo ortrademark by Non-sponsored camps must also include a disclaimer that UNF does not sponsor the respective camp.
Facility Use Agreement(s): Camps shall be assessed a fee for the use of any UNF facility for the camp consistent with the facility fee/rental schedule. The camp shall also be assessed a fee for custodial and other maintenance services, if such fee is not included as part of the fee/rental schedule. This fee amount will be determined through coordination with the Physical Facilities Department and will be reflected on the camp application. The Vice President for Administration and Finance may approve a request to waive all or a portion of the facility fee/rental fee and/or fee for custodial services. Requests to waive these fees shall be included in the camp application.
Background Screening Requirements for Employees and Volunteers: In accordance with Florida Statutes Section 409.175, Level 2 Background Checks (which includes fingerprinting) are required for all summer camp employees and volunteers prior to employment. The University has chosen to apply this requirement to all University-sponsored and Non-sponsored Affiliate camps. Each such employee and volunteer must also submit an Affidavit of Good Moral Character prior to employment/volunteering.
Report of Outside Activity or Employment: A report of outside activity/employment must be completed for each University employee who is compensated simultaneously from UNF and from proceeds from a camp. This form is available at Outside Activity Report.
Insurance: (1) Liability Insurance:
(2) Health/Accident Insurance:
Camp workers who are not paid by UNF or other state agency, volunteers, and participants (or their legal representatives) must complete a "Liability Waiver and Release Form".
UNF Department/Unit Sponsor:________________________________________
Camp Director/Organizer: ____________________________________________
Additional Camp Contacts: ___________________________________________
E-mail and Web Address(es):__________________________________________
Dates of Camp:_____________________________________________________
Description of Camp programs, activities, intended purpose:__________________
Anticipated Hours of Operation: ____________________________________________
List of Facilities to be Used: ______________________________________________
Anticipated Number of Camp Participants:____________________________________________________
Age Span of Participants: _________________________________________________
Permission to use the UNF Trademark has been approved from the Office of Marketing and Publications: Circle one: ____Yes _____No NA
Additional Information applicable to this request to operate a camp:By submitting this application, I certify that I have read and understand the requirements for operating a camp as per UNF Regulation “XX”Policy 7.0030P, Camps and Other Programs Involving Minors on Campus
Print Name of Camp Director/Organizer Date
Signature of Camp Director/Organizer Date
Dean/Chair/Unit Sponsor Date
Vice President Date
Administration and Finance
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