Major Revision of Existing Policy
Minor/Technical Revision of Existing Policy
Reaffirmation of Existing Policy
I. OBJECTIVE & PURPOSE
To establish a policy to ensure compliance with campus safety and security reporting requirements as outlined in the Higher Education Opportunity Act ("the Act").
II. STATEMENT OF POLICY
The HEOA requires institutions of higher education to take certain actions to ensure compliance with respect to campus safety and security reporting. This policy and related procedures provide specific information regarding those requirements and the offices/departments which are charged with the responsibility for ensuring compliance.
To report a crime:
Contact the University Policy (UNFPD) at (904)620-2800 (non-emergiencies), dial 911 (emergencies only), or by using the Code Blue telephones located in the residence halls, parking lots, and buildings throughout campus. Any suspicious activity or person seen in the parking lots or loitering around vehicles, inside buildings, or around the residence halls should be reported to the UNFPD. In addition, you may report a crime confidentially by using the silent Witness Form located on the UNFPD website at http://www.unf.edu/upd/.
III. STATEMENT OF PROCEDURE
Classify and Count Crimes - Three general categories of crime statistics must be compiled and reported in the Annual Security Report and to the U.S. Department of Education: criminal offenses, hate crimes, and arrests and referrals for disciplinary action. Responsible Department/Unit: UNFPD, Accreditation Manager. The full test of this report is located on the UNFPD website at http://www.unf.edu/upd/. You are also able to connect to the UNFPD website via the UNF Home page at http://www.unf.edu. This report is prepared in cooperation with local law enforcement agencies surrounding our main campus and downtown MOCA (Museum of Contemporary Art-A UNF Resource), Housing and Residence Life Services, the Student Conduct Officer, and the Division of Student Affairs. Each entity provides updated information on their educational efforts and programs to comply with the Act.
Campus crime, arrest, and referral statistics include those reported to the UNFPD, designated campus officials (including but not limited to directors, deans, department heads, Student Conduct, advisors to students/student organizations, athletic coaches), and local law enforcement agencies.
Issue an Annual Security Report – no later than October 1 of each year
Maintain a Daily Crime Log - A daily record of all alleged crimes and criminal incidents reported to the UNFPD must be maintained including the date, time, location, and nature of the crime, as well as the disposition of the complaint, if known. This log must be accessible and available to the public. Responsible Department/Unit: UNFPD, Records Specialist.
Issue Campus Alerts - Responsible Department/Unit: UNFPD, Law Enforcement Supervisor On Duty. Provide the campus community with information necessary to make informed decisions about their health and safety.
Submit Crime Statistics - Each fall as directed by the U.S. Department of Education (DOE). Disclose crime statistics by type, location, and year to the DOE through its web-based data collection process. Responsible Department/Unit: UNFPD, Accreditation Manager.
Maintain a List of Campus Security Authorities (CSAs) - A list of individuals who have significant responsbility for student and campus activites and to whom an alleged crime may be reported must be maintained. Responsible Department/Unit: UNFPD, Accreditation Manager. A list of CSAs is included in Attachment B as is information regarding their specific responsibilites. Upon receiving information regarding an alleged crime, a CSA should immediately contact the UNFPD.
Disclose Fire Safety Information - Responsible Department/Unit: Housing and Residence Life, Assistant Director of Facilities.
A. Maintain a fire log of all reported fires that occur in on-campus housing facilities.
Required fire log elements include:
B. Publish an annual fire safety report that contains fire safety policies and fire satistics for each on-campus housing facility - no later than October 1 each year.
C. Submit fire statistics to the DOE annualls.
This policy was compiled using information contained in the Handbook for Campus Safety and Security Reporting, U.S. Department of Education, February 2011.
Policy statements and other information which must be included in the University's annual security report.
Positions designated as Campus Security Authorities (CSAs)
Police PersonnelOther positions*:Athletic Coaches
Disability Resource Center - Director, Assistant Director, and Coordinator
English Language Program - Director, Assistant Director, and Coordinator
Environmental Health and Safety - Director, Assistant Director, and Coordinator
Fraternity and Sorority Life - Coordinator
Health Promotions - Director, Assistant Director, and Coordinator
Housing and Residence Life - Director, Associate Directors, Resident Assistants, Area Coordinators, and staff who monitor the entrances to residence halls
Information Technology Security - Director
Internal Auditing - Director
Lesbian, Gay, Bisexual and Transition Center - Coordinator
On Campus Transition Program - Coordinator
Student Club Advisors
Student Conduct - University Conduct Officer and Assistant Director
Student Government - Director and Coordinator
Institute for Values, Community and Leadership - Director
Military Veterans Resource Center - Director and Coordinator
Women's Center - Director
*Many crimes (especially sexual assaults) go unreported to police but may be reported to others. Because of their involvement with student and campus activities, a student may be more comfortable sharing information regarding a crime or criminal incident with one of the positions listed above than with a member of law enforcement - thus the designation of the position as a Campus Security Authority. A campus security authority's key responsibility is to encourage a crime victim and/or witness to report a crime to UNFPD or, if the victim or witness wishes to remain anonymous, to personally report the crime to campus police. When contacted by a student about an alleged crime or criminal incident encourage the person to report the crime to UNFPD but tell the person that you can report the incident to UNFPD on their behalf letting them know that they can remain anonymous. In all cases, however, if anyone tells you about a crime or an incident that may be a crime you must record the information and submit it to UNFPD.
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