Policies & Regulations
Academic Affairs




I. OBJECTIVE & PURPOSE

This policy establishes the process that will be used in developing new degree/major programs at the University of North Florida within context of institutional and systematic priorities and resources. It provides a sequence of steps that must be followed to ensure that thoughtful and due consideration is given to each newly proposed degree or major.

II. STATEMENT OF POLICY


There are five phases, spanning a little over two academic years, for the approval and implementation of new degree programs at the University of North Florida. The first four phases are associated with the approval process and the fifth is associated with program implementation. A brief description of each phase follows and a more detailed timeline can be found at the end of this section.

Phase One: Request To Plan


A “Request to Plan” (RTP) is completed within the department and college. The RTP seeks information about the proposed degree program (e.g., goals, need/demand for the program), how it fits within the department’s and college’s strategic plans, resources that might be needed, etc. The RTP must be submitted by September 1 (fall) or February 1 (spring) and is submitted to either the Dean of the Graduate School (for graduate programs) or the Dean of Undergraduate Studies (for undergraduate programs). Prior to submission, the department chair and college dean must approve the development of the new degree program. Once reviewed by the Dean of Undergraduate Studies or the Dean of the Graduate School, the proposal is then presented to the Council of Deans for its review and recommendation to the Provost. Upon approval of the Provost, the RTP is presented to the SUS Council of Academic Vice Presidents (CAVP) Academic Program Coordination Committee for review.

Once permission to plan is granted, a degree program is added to the master plan and the degree proposal process must be completed within a three-year period. Once the three- year limit has been reached the potential program will be removed from the master plan, unless justification to for extending the program’s inclusion on the master plan is provided.

Phase Two: Development of Full New Degree Proposal


The department chair completes the BOG Request to Offer a New Degree Program and discusses the document with the college dean and either the Dean of Undergraduate Studies (for undergraduate degrees) or the Dean of the Graduate School (for graduate degrees). Proposals are accepted twice a year (February 1 and September 1). After the complete proposal is edited as necessary, the college dean discusses the merits of the proposal along with budget implications with the Provost and the Council of Deans.

Phase Three: Submission to Institutional Governance Process


The department chair will submit the proposal through the APC Workflow system for review and approval. Provided the proposal is approved, the proposal will be added to the Faculty Association agenda for a vote. If the Faculty Association approves the proposal, it will be sent to the provost. The provost will discuss the proposal with the president as appropriate.

Phase Four: Submission to the Board of Trustees


If the president approves the degree proposal, the provost and college dean will submit the proposal to the Academic Affairs Committee (AAC) of the Board of Trustees. If the AAC approves the proposal it will be moved forward for review and approval of the full Board of Trustees (BOT). After the BOT approves the proposal, the Florida Board of Governors will be notified. If the degree proposal is for a doctorate program, then it also must receive approval by the Florida Board of Governors.

If necessary, the last step for final approval is the submission of a SACSCOC substantive change prospectus. If substantive change is not required, then the program is ready to begin the implementation phase.

Phase Five: Implementation of the new degree program


To implement a program the department must follow the APC guidelines for implementation of new programs. This normally entails the department chair or designee completing the process via the APC Workflow system. The forms are first submitted to the college curriculum committee and then forwarded through the process outlined on the faculty association web site.