Policies & Regulations
Human Resources


Leave Donation
Number: 4.0140P
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New Policy

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Major Revision of Existing Policy

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Minor/Technical Revision of Existing Policy

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Reaffirmation of Existing Policy

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Repealed Policy

Effective Date: 2/1/2006
Revised Date: 11/5/2007
Responsible Division/Department:
President's Office / Human Resources


 I. OBJECTIVE & PURPOSE

The purpose of this policy is to allow employees in budgeted positions to voluntarily donate their personal accrued leave to another eligible employee who is experiencing a catastrophic health condition, or whose immediate family member (spouse, son, daughter, or parent of the employee or same sex domestic partner) is experiencing a catastrophic health condition. For purposes of this policy, a catastrophic illness or injury shall be defined as a severe condition or combination of conditions affecting the mental or physical health of the employee that requires treatment by a licensed healthcare practitioner for a prolonged period of time. A prolonged period is a minimum of 120 hours of missed work.

II. STATEMENT OF POLICY

A. This policy provides an employee in a budgeted position the opportunity to request and receive donations of leave hours only when the employee does not have sufficient personal leave hours to remain in pay status, and has exhausted all leave options including Sick Leave Pool, if eligible.

B. These hours may be granted only in the case where the employee is experiencing a catastrophic health condition, or the spouse, son, daughter, or parent of the employee or same sex partner is experiencing a catastrophic health condition.

C. If the employee has been hospitalized or undergone extended medical care as a result of a serious illness or injury, a person acting on their behalf may make the request.

D. Upon approval, donated hours shall be credited as sick leave directly to the requesting employee’s personal sick leave balance. The value of the donated leave will remain equal to the value of that assigned to the donor.

E. The Sick Leave Pool Committee shall develop operational procedures in support of this Policy. The Vice President for Human Resources, or designee, shall serve as Chair of this Committee.

Adopted by the University of North Florida Board of Trustees as part of the University’s Personnel Program on January 26, 2006; Revised November 5, 2007.