Capitalize the name of the department and the words "department," "office," etc., such as "Department of Natural Sciences," "Office of Research and Sponsored Programs" and "Small Business Development Center." When not used as a proper name, the words "department" and "office," etc. should not be capitalized.
Right: The University consists of six academic colleges.
Right: The Office of Human Resources
Right: The department boasts the most professors with doctorates.
Right: The History Department is in the College of Arts and Sciences.
Capitalize "Board of Trustees" and "Trustee" as a title on first reference when referring to the UNF Board of Trustees; lowercase second and subsequent references. (Note: Members of the UNF Foundation Board are referred to as board members, not trustees.)
Right: The UNF Board of Trustees met in February.
Right: Last year, Trustee James Jones participated in the commencement ceremony.
Right: James Jones is a member of the UNF Board of Trustees.
Right: James Jones, a member of the UNF Board of Trustees, presented the award.
Use the entire official name of campus facilities on first reference within a section. On second and subsequent references within the same section, shorten the name. A list of campus facilities is presented below. Do not use building, hall, center, etc., interchangeably.
NOTE: Identify campus facilities by name, rather than by building number. Identification of campus facilities by numbers is used on the UNF marquee and on signs where space is limited. It is allowable to use the building number in parentheses or following a comma.
Right: The meeting is at 1 p.m. in J.J. Daniel Hall (Building 1).
Right: The meeting is at 1 p.m. in J.J. Daniel Hall, Building 1.
Wrong: The meeting is in Building 1.
Wrong: The meeting is in Building 10 (Honors Hall).
NOTE: Student residences on campus include Osprey Crossings, Osprey Fountains, Osprey Hall, Osprey Landing and Osprey Village. Student residences should never be referred to as "dorms" or "dormitories."
NOTE: The Student Union has naming conventions within its own building: Student Union Ballrooms, Student Union Auditorium, Student Union Game Room, Student Union Graduate Lounge, Student Union meeting rooms, North Star Board Room at the Student Union, Osprey Plaza at the Student Union and Coxwell Amphitheater at the Student Union.
Use lowercase when referring to courses and classes. In general, uppercase when referring to the specific name of a class or if the class name includes a proper noun or numeral. There should be no quotation marks around course names.
Right: As a freshman, John enrolled in a psychology course and a history course.
Right: As a freshman, John enrolled in Psychology II and U.S. History to 1877.
Wrong: This is the first year UNF offered "Discover the U.S. on the Rails."
Right: This is the first year UNF offered Discover the U.S. on the Rails.
Do not hyphenate "coeducational" but do hyphenate "co-op" as the abbreviated form of "cooperative." Use "Co-op" for a shortened reference to the Cooperative Education Program. Do not use coed to refer to a person.
Right: Osprey Hall is a coed residence hall.
Right: She participated in the University of North Florida's Co-op Education Program.
Capitalize names of specific committees and lowercase committee on second references.
Right: The Student Appeals Committee met Thursday.
Right: The appeals committee met Thursday.
Refer to both men and women by first and last names. Do not use the courtesy titles Mr., Miss, Ms. or Mrs. except in direct quotations or where needed to distinguish among people of the same last name. Reserve courtesy titles primarily for addresses and letter salutations.
Courtesy titles also may be used when preferred in formal documents. Second and subsequent references generally use last names only.
"Vice president" has no hyphen. Titles, such as CPA, CEO and CIO should be written in full caps without periods. Position titles such as "dean," "director" or "professor" should be capitalized only when immediately preceding a name. Lowercase a title after a name or when the title does not immediately precede the name. The title "Dr." may be used when the person holds an earned doctoral degree, either a Ph.D., Ed.D., D.B.A., M.D., etc. A juris doctor (J.D.) is not considered a doctoral degree.
Wrong: Mr. Jones, Ph.D.
Wrong: Dr. John Thomas, Ph.D.
Right: Kevin Jones, Ph.D.
Right: Dean Mary Smith of the College of Arts and Sciences
Right: Dr. Mary Smith, dean of the College of Arts and Sciences
Right: Dr. Thomas Johnson
Right: Thomas Johnson, Ph.D., spoke at commencement.
Right: Dr. Joseph Jones, vice president for student affairs
Right: Vice President for Student Affairs Joseph Jones
Right: Thomas Smith, CPA
Right: Elizabeth Green, superintendent of schools
Right: Duval County Schools Superintendent Elizabeth Green
Right: football Coach Jim Harkema
Right Jim Harkema, football coach
NOTE: The preferred style is to use "Dr." only on first reference. In photo cutlines, the preferred style is to include first and last names only, omitting courtesy and professional titles.
Write the word "email" without a hyphen.
Lowercase the "e" in "email" unless it is the first word of a sentence or part of a title that uses uppercase letters.
Do not capitalize majors, programs, specializations or concentrations of study when they are not part of a designated degree. The exception is a language, i.e., English, French, Spanish, etc.
Right: He received a bachelor's degree in criminal justice.
Right: His major was criminal justice.
Right: His program was criminal justice.
Right: Her program was French.
NOTE: UNF's academic terms "program" and "major" are interchangeable.
Use capitals when referring to North Florida or Northeast Florida as a region. Use lowercase when referring to northern Florida in geography.
Right: UNF lies in the heart of Northeast Florida.
Right: Summer theater entertains northern Florida and its neighbors.
Lowercase spring, summer, fall and winter, as well as all derived words, such as springtime. Capitalize only when part of a formal name.
Right: fall semester, fall term
Right: Spring Musicfest
Right: Winter Olympics
Right: We had a dry summer.
Right: Fall Commencement Ceremony
Right: UNF opened in fall 1972.
Lowercase "state" in all references. Use capital letters for "state" or "federal" as part of corporate or governmental bodies that use the word as part of their formal names. Lowercase "federal" when used as an adjective to distinguish something from a state, county, city, town or private entity. Except in legal documents, the term "state of Florida" is inappropriate; use Florida.
Wrong: The State of Florida is a peninsula.
Right: our state universities
Right: the federal loan program
Right: our state grants
Right: Federal Emergency Management Agency
Do not capitalize "freshman," "sophomore," "junior" or "senior." The plural use of "freshman" is "freshmen."
Right: He is a senior marketing major.
Right: Three freshman students attended Springfest.
Right: The freshman class attended the lecture
Right: Three freshmen attended Springfest.
Wrong: The freshmen class attended the lecture.
Lowercase "a.m." and "p.m." Use "midnight" in lieu of 12 a.m. and "noon" in lieu of 12 p.m. Times on the hour should be presented without ":00." However, times between the hours should be presented with the minute connotation. Do not use "o'clock" unless it is for a more formal occasion, such as an invitation.
Right: The appointment is scheduled for noon.
Wrong: The appointment is scheduled for 12 p.m.
Wrong: The appointment is scheduled for 12 noon.
Right: The appointment is scheduled for 8:30 p.m.
Right: The appointment is scheduled for 8 p.m.
Wrong: The appointment is scheduled for 8:00 p.m.
Wrong: The presentation is scheduled for 8 o'clock in the evening.
Wrong: The presentation is scheduled for 8 p.m. in the evening.
Right: The event runs from 8 a.m. to 4 p.m.
Right: The event runs from 8 to 11 a.m.
Use the precise title, "the University of North Florida Foundation Inc.," on first reference within a section. It can be referred to as the "UNF Foundation" on second reference. When referring to its board, capitalize "board" when used with the proper name but lowercase it when it stands alone.
NOTE: In publications, place no comma between "Foundation" and "Inc." and abbreviate Incorporated to "Inc." This rule applies to all corporations using "Inc."
Right: I am a member of the University of North Florida Foundation Inc.
Right: I am on the UNF Foundation Board. The board helps to raise money for the University.
Wrong: Members of the UNF Foundation Board, Inc. attended the event.
Capitalize formal institutional names in all references. "UNF" is the preferred designation when referring to the University of North Florida on second and subsequent references within a section. However, if an interchangeable word or an alternative to "UNF" on second and subsequent references within a section is necessary, "University" is acceptable. Capitalize "University" when referring specifically to the University of North Florida. Lowercase "university" when referring to other institutions. Some institutions of higher education use "The" in official designations. UNF is not obligated to honor the style guidelines of other institutions. UNF style is to use a lowercase "the" in all references.
Right: UNF opened its doors to students in 1972.
Right: The University of North Florida is one of 11 public institutions of higher education in Florida. The University has six colleges.
Wrong: John will attend The University of West Florida.
Right: John will attend the University of West Florida.
Right: Sarah is a junior at the University of North Florida.
Wrong: John's University is in New Mexico.
Three words, no hyphens and always uppercase first letters. On second reference, use "web."
NOTE: "Home page" is two words and should not be capitalized; internet should not be capitalized.
ALSO: website, webcam, webcast, webfeed, webmaster, webpage, but web address and web browser.
Right: Visit the center's web page at www.unf.edu/dept/cdrc.
Right: UNF's new home page is www.unf.edu.
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