Report Fraud

Reporting Concerns

 

Any dishonest or improper act by an employee (i.e., violates the law, wastes money or endangers public health or safety) is of great concern to the University. All employees, vendors and/or customers are encouraged to report suspected improprieties.  Employees are encouraged to report allegations directly to their supervisor or to a higher level if the supervisor is involved.  Additionally, allegations may be reported to the Office of Internal Auditing via an online mechanism that allows you to remain anonymous.

  

If you are aware that a crime has been committed, you should report it immediately to University Police.

  

Access the online form by clicking the following link – Fraud Reporting Form

What should be reported?

  
Dishonest or fraudulent activities include:
  • Forgery or alteration of documents (checks, promissory notes, time and attendance records, independent contractor agreements, purchase orders, etc.),
  • Misrepresentation of information on documents,
  • Misuse, mismanagement, or misappropriation of funds, supplies or any other asset (including equipment),
  • Improprieties in the handling or reporting of money transactions,
  • Authorizing or receiving payments for goods not received or services not performed,
  • Authorizing or receiving payments for hours not worked,
  • Theft of University property,
  • Personal use of University credit cards, materials or assets,
  • Falsification of documents or reports,
  • Any apparent violation of Federal, State or local laws,
  • Any similar or related activity.

Is the reporting party's name confidential?

 

The University is committed to protecting employees who, in good faith, report suspected improprieties or illegal activities. It is unlawful in Florida to discharge, threaten or otherwise bring a personal action against an employee who reports a violation of law or waste of public funds, property or labor; unless the employee knows the report is malicious, false or frivolous.  You are protected by Florida Statutes §112.3187 and §112.31895.

  

Employees are encouraged to report suspected improprieties "on the record". However, the University does maintain an anonymous reporting mechanism. The University makes reasonable efforts to prevent disclosure of the identity of an employee, who reports alleged misconduct. However, the identity of an employee may become obvious to others due to the nature of the information. Depending on the specifics of the allegation, the employee's identity may be disclosed:

  • To any law enforcement agency investigating the matter,
  • To University employees assigned to investigate the matter,
  • To University administrators to the extent necessary to conduct an investigation (on a need to know basis),
  • If required pursuant to a subpoena or by law,
  • If necessary to defend a grievance by an employee,
  • If required by due process in connection with disciplinary action against the accused person.

How do I report?

 

The Office of Internal Auditing’s staff is available 8:00 a.m. to 5:00 p.m. Our contact information is as follows:

 

  • Telephone: (904) 620-3950
  • Mail: Office of Internal Auditing
              1 UNF Drive
              Jacksonville, Florida 32224 
  • Report Concerns Via the Online Fraud Reporting Form