University of North Florida
Board of Trustees
March 19, 2013
Osprey Commons, Talon Room at 12:45 p.m.
Chair Taylor will call the meeting to order.
Item 2 Chair’s Report
Chair Taylor will address the Board and present the Chair’s Report.
Item 3 President’s Report
President Delaney will introduce Ann McCullen as interim vice president of Institutional Advancement and interim executive director of the UNF Foundation and, Sharon Ashton as the newly appointed vice president of Public Relations.
Item 4 Open Comments
Chair Taylor will offer opportunity for open comments concerning items on this agenda.
Item 5 Consent Agenda
Chair Taylor will address the Board and present the consent agenda for approval.
Proposed Action – Approval – MOTION and Second Required
Item 5B Items from the Academic Affairs Committee
The purpose of this item is to present a list of tenure nominees for university faculty. Twenty-one candidates are being recommended by promotion to associate professor and one candidate is being recommended by promotion to full professor. In addition, 17 faculty members were promoted to full professor, associate university librarian or university librarian.
The President, Provost and the University Promotion and Tenure Committee have reviewed these nominees and are making a recommendation for approval of tenure to the Board of Trustees.
Under tenure by reason of appointment, distinguished faculty may be granted tenure upon being employed at UNF. The candidate must receive a positive vote from the tenured faculty in his or her disciplinary department.
UNF agrees to award tenure as a condition of appointment in order to be competitive in hiring these individuals. The Provost and the President also conduct a thorough review of all candidates for tenure or appointment. Under these guidelines, the administration recommends approval of tenure, by reason of appointment, for Dr. David Forde, chair, Criminology and Criminal Justice, College of Arts and Sciences.
This report addresses the annual requirements of the Florida Educational Equity Act (FEEA), Gender Equity in Athletics, and the Equity Accountability Program (EAP) statutes. Each state university is required to maintain an annual equity plan for appropriate representation of women and minorities in senior level administrative positions, within tenure track and non-tenure track faculty and within faculty granted tenure. In addition, universities are required to monitor student participation in programs or courses where certain protected classes are underrepresented and to ensure that provisions of non-discrimination laws are adhered to and educational resources are equitably distributed.
This report must be approved by the university President and the Board of Trustees and submitted to the Board of Governors through the Office of the Chancellor.
Item 5C Items from the Finance and Audit Committee
There are no action items coming from the Finance and Audit Committee for March 19, 2013.
Item 5D Items from the Student Life and Facilities Committee
Item 5Di Capital Improvement Trust Fund (CITF)
According to the Florida Senate – 2012, the Capital Improvement Trust Fund (CITF) fee is not to exceed 10 percent of the tuition for resident students or 10 percent of the sum of tuition and out-of-state fees for nonresident students. The CITF is to be used for certain projects or real property acquisitions. Also, it is required that the Division of Bond Finance of the State Board of Administration analyze any proposed fee reductions to the CITF; and that the Board of Governors approve any proposed fee reductions.
Each university is to establish a separate CITF fee and building fee at the main campus of the university. Also, each university is to establish a fee committee to recommend any increase in the fees and that committee is to be composed of students and members appointed by the university president. The university president is to approve committee recommendations, noting that an increase in fees may occur only once each fiscal year. The Board of Governors is to adopt regulations and timetables to implement the fees.
The University of North Florida is proposing an increase in the CITF of $2.00 per credit hour, which would create a total of $8.76 for resident students and non-resident students. The additional dollars will be used on recreational projects.
Vice President Gottlieb and Mr. Leonard Carson, special labor counsel to the university, will address the Board and present the proposed interim agreement between the University of North Florida and the United Faculty of Florida.
Proposed Action – Approval – MOTION and Second Required
Item 7 Listing of Reports from the Academic Affairs Committee
This item provides a listing of reports from the Academic Affairs Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.
Item 7A Demonstration of College Scheduler
Megan Kuehner, UNF’s registrar, will provide trustees with a demonstration of College Scheduler.
Item 8 Listing of Reports from the Finance and Audit Committee
This item provides a listing of reports from the Finance and Audit Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.
The State of Florida Auditor General conducts a yearly audit of UNF’s financial statements and reports findings to the Legislature. The audit’s scope is to (1) review basic financial statements in accordance with generally accepted accounting principles, (2) review established and implemented internal controls over financial reporting and compliance with requirements that could have a direct and material effect on the financial statements, and (3) review compliance with the various provisions of laws, rules, regulations, contracts, and grant agreements that are material to the financial statements.
The purpose of this item is to provide an update to the Finance and Audit Committee on the preliminary and tentative findings and recommendations from the State of Florida’s Auditor General for UNF’s federal awards audit for the fiscal year ended June 30, 2012.
This quarterly update is provided to keep trustees informed about progress on the OIA’s yearly audit plan, including personnel, resources, outstanding issues and follow-up, fraud allegations and investigations, quality assurance and improvement and mandatory disclosures.
This report offers trustees an update on the university’s budget for E&G and auxiliaries. The report includes a discussion on the total budget, including divisions, and any anticipated budgetary issues.
This report offers trustees a record of the university’s cash balance, including investments and benchmarks. The report also includes any outstanding issues.
Item 8F Data Security Overview
The purpose of this item is to provide the Board of Trustees with an overview of the top data security challenges and how we are addressing those challenges.
Item 9 Listing of Reports from the Student Life and Facilities Committee
This item provides a listing of reports from the Student Life and Facilities Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.
This report serves to provide trustees with progress on current construction projects, including funding sources and any current issues, including change orders.
Regarding change orders, the Board authorized the President or his designee to approve change orders, in the name of the Board, for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.
Ms. Doreen Perez, director, Student Health Services, will provide a presentation on the mission of Student Health Services.
Item 10 Adjournment
Chair Taylor will adjourn the meeting.