Mr. Steve Halverson (Chair), Mr. T. O’Neal Douglas, Ms. Donna Harper Gibbs, and Ms. Joan Wellhouse Newton
Mr. Wilfredo J. Gonzalez, Mr. James Stalling, and Ms. Carol Thompson
Chair Halverson convened the meeting at 1:08 p.m.
Trustee Gibbs MOTIONED to approve the February 21, 2002 minutes. SECONDED by Trustee Newton. Motion passed.
Chair Halverson stated that at the last Board of Trustees (BOT) meeting, the Audit Committee recommended, and the BOT approved, a set of budget reduction guidelines for use in reducing UNF’s 2001-2002 budget by $4.1 million. At this meeting the Board gave President Hopkins the authority to follow those guidelines in making the necessary budget reductions.
President Hopkins summarized how the budget reductions were derived and implemented:
Chair Halverson stated that the University did a good job with the organized method to accomplish the task of the $4.1 million E&G budget reduction.
Chair Halverson stated that selection, installation, and implementation of the new ERP system is going to be enormously complex and will take a few years. Chair Halverson had met with Mr. Richard Crosby, Acting Vice President for Administration and Finance, regarding the ERP system, and requested that he prepare a presentation for the Audit and Finance Committee.
President Hopkins noted that the ERP Systems project will be complex and expensive. She indicated that one of the cost drivers in doing this type of system is insisting on doing unique things; however, the UNF strategy will be to change to fit the program.
Mr. Crosby gave a PowerPoint presentation, as requested by Chair Halverson, on the ERP process.
Chair Halverson suggested that since the ERP work plan schedule is driven by the deadline for SAMAS that the deadline date should be clarified.President Hopkins said the four presidents could get together and request a change in the SAMAS timeline.
After discussion, it was decided that Trustee Gibbs will have an opportunity to review the ERP contract with Mr. Crosby and Ms. Stone before it is executed.
Chairperson Halverson requested that the Audit Committee be kept apprised of the ERP evaluation process. Chairperson Halverson will stay in contact with President Hopkins and Mr. Crosby. Telephone conference calls will be scheduled periodically so Audit Committee trustees can participate in the calls.
Chairperson Halverson thanked Mr. Crosby for the presentation.
There being no further business, the meeting was adjourned at 2:25 p.m