University of North Florida
Board of Trustees
October 7, 2010
University Center at 2:30 p.m.
Mr. Sitou Byll-Cataria, Ms. Toni Crawford, Mr. Wilfredo Gonzalez, Mr. Hugh Greene, Ms. Wanyonyi Kendrick, Ms. Joy Korman, Mr. Oscar Munoz, Ms. Joannie Newton, Dr. Patrick Plumlee, Dr. Bruce Taylor
Item 1 Call to Order
Chair Taylor documented a quorum and called the meeting to order.
Item 2 Chair’s Report
Chair Taylor thanked trustees for their participation in the September retreat, noting that as a result, the Board would be restructuring meetings for the coming year. He stated that there would be a new committee, the Student Life & Facilities Committee, which would sit as a whole. He reminded trustees of the gala following this meeting and turned to President Delaney for his report.
Item 3 President’s Report
President Delaney spoke about fall convocation and congratulated Dr. David Fenner, the newly named distinguished professor of the year. He spoke about the recently awarded Presidential Medallions, noting that this prestigious award went to four community leaders who had helped guide the university over its last 38 years.
Item 4: Open Comments
Chair Taylor offered the opportunity for open comments. There were no comments from the public.
Item 5 Consent Agenda
Chair Taylor presented the consent agenda to trustees, noting that it included four action items, (1) appealing citations and the appellate procedures regulation, (2) 2010-2011 audit plan for the Office of Internal Auditing, (3) audit charter for the Office of Internal Auditing, and (4) audit charter for the Finance and Audit Committee. He clarified that all action items were presented to their respective committees and received motions for approval by the full Board.
Chair Taylor asked for a MOTION for approval for the consent agenda. A MOTION was offered and seconded. The MOTION was approved as presented.
Item 6 New Fee or Increase to a Statutorily-Capped Fee
Chair Taylor asked Vice President Serwatka to speak about this item.
Vice President Serwatka stated that a proposed regulation was presented at the Board of Governor’s (BOG) September meeting which required all universities to notify the BOG of any possible increases to existing fees or new fees, prior to the last meeting of the calendar year.
President Delaney clarified that UNF was not asking for approval of a new fee but would like the option, in the future, to propose one for student life, and approval of this item would be a placeholder with the BOG for that fee. He further explained that Trustee Byll-Cataria and the administration would be working closely with students to ensure that the fee was student-driven.
Chair Taylor asked for a MOTION for approval of telling the BOG we may seek the new fee. The MOTION was offered and seconded. The MOTION was approved as presented.
Item 7 Approval of Bonding for the New Student Wellness Center
Chair Taylor asked Vice President Shuman to speak about this item.
Vice President Shuman stated that the purpose of this item was to ask the Board to approve bonding for the new student wellness center. She provided commentary on the project noting that, if the proposed resolution was approved by the Board, it would then be forwarded to the Board of Governors and subsequent to their approval, bonds would go on the market in November.
Vice President Shuman clarified that the project was approved by the Legislature and none of the proceeds from the bonds would be used for operating expenses for the university.
Trustees asked for clarification on contracting minority business. The administration stated that the university encouraged minority bidding and did have a strong representation of minority contractors.
Chair Taylor asked for a MOTION for approval of the bonding for the new student wellness center. A MOTION was offered and seconded. The MOTION was approved as presented.
Item 8 Listing of Reports from the Finance and Audit Committee (FAC)
Chair Taylor stated that seven reports came through the FAC. He asked Trustee Kendrick to speak about this item.
Trustee Kendrick stated that the FAC had reviewed these reports and all seven reports met the controls and expectations from the committee. She asked if there was a specific report that the Board would like to discuss. Trustees asked for additional discussion on Item 8A, particularly the Direct Service Organization’s audit for MOCA, Jacksonville.
Trustees asked for an explanation regarding the operating loss. The administration stated that this was expected by the university and discussions were ongoing about the value added by this DSO.
President Delaney stated that this item would be brought back to the Board for review in the spring.
Trustee Kendrick asked trustees if they would like to discuss any other reports and trustees stated that they were accepting of the discussions that had taken place at the FAC meeting.
This item was for information only and no additional action was required.
Item 9 Listing of Reports from the Educational Policy Committee
Chair Taylor asked Trustee Hicks to speak about this item.
Chair Hicks stated that, due to a lack of action items, the EPC did not meet at their scheduled time. She noted that the next meeting would be December 9.
Item 10 Reports to the Board of Trustees
Chair Taylor asked Trustee Kendrick to present reports from the Finance and Audit Committee.
Trustee Kendrick stated that the capital projects quarterly report and change orders was an item brought to the Board each quarter and described current progress on capital projects and reported on change orders. She asked Vice President Shuman to continue this discussion.
Vice President Shuman stated that State Statutes required the Board to review change orders and these were included in the meeting materials. She provided commentary on ongoing capital projects, noting that all projects were progressing according to plan.
This item was for information only and required no additional action.
Item 11 Adjournment
Chair Taylor updated trustees on the progress of new trustee appointments and then adjourned the meeting.