University of North Florida
Board of Trustees

  • Plenary Session
October 16, 2012
University Center, Room 1058 at 2:15 p.m.

Agenda

Estimated start times for agenda items are approximate and can change. 

Items may be taken out of order, at the discretion of the chair. 

Item 1Call to Order

Chair Taylor will call the meeting to order.

Item 2 Chair’s Report

Chair Taylor will address the Board and present the Chair’s Report.

Item 3 President’s Report

President Delaney will address the Board and present the President’s Report.

Item 4 Open Comments

Chair Taylor will offer opportunity for open comments concerning items on this agenda.

Item 5 Consent Agenda

Chair Taylor will address the Board and present the consent agenda for approval.

Proposed Action: Approval. Motion and second required.

Item 5A Minutes (June 19 and June 26, 2012)

Item 5B Items from the Academic Affairs Committee

New Degree Proposal – Bachelor of Social Work

The purpose of this item is to propose a new degree program, a Bachelor of Social Work (BSW) degree. The proposed BSW would produce highly trained social work professionals who can contribute to sizable and growing community demand in the field.

Students who earn a BSW degree will have a marketable advantage in some practice settings and will have the option of entering an Advanced Standing Master of Social Work (MSW) program. This will allow students to complete their graduate education in approximately one year, compared to two or more without a BSW. Additionally, in 2009, Florida statute mandated that individuals who do not hold a BSW or MSW from an accredited institution are prohibited from calling themselves “social workers” or working in many social work positions.

There are currently eight accredited BSW programs within the State University System. The nearest programs to UNF are at UCF, FSU and FAMU, leaving all of northeast Florida without local access to this important degree program.

Funds for the proposed BSW program are currently within the Department of Sociology & Anthropology budget, thus there would be no reallocation of funds. And the university does not anticipate any significant impact on other programs or departments outside of Sociology & Anthropology. Library resources would be sufficient, as long as current journal subscriptions and book and reference acquisitions are maintained.

The proposed BSW program will directly advance four of the five goals (goals 1-4), articulated in the University of North Florida’s Strategic Plan.

 

This item was reviewed by the Academic Affairs Committee and received a unanimous recommendation for approval by the full Board. 

New Degree Proposal – Masters in American Sign Language

This proposal is a request to migrate an existing online degree program from a concentration that was piloted under a M.Ed. in Special Education to a freestanding MS degree with an additional concentration. The original concentration was implemented in 2009 as a result of public demand for a graduate-level program in Interpreting, as there were only two other graduate programs in the U.S. The program is currently in operation via distance delivery with occasional onsite requirements. Transitioning the current program away from its present form as a concentration serves to distinguish Interpreting from Special Education, a philosophical milestone for the program. The program does not prepare K-12 teachers, as the name implies, and would more accurately reflect the nature of the profession if it were an M.S. degree. Transitioning to an M.S. degree to this more current perspective is also a key recruitment benefit for the program.

 

This item was reviewed by the Academic Affairs Committee and received a unanimous recommendation for approval by the full Board. 

Item 5C Items from the Finance and Audit Committee

Schedule of Tuition and Fees Regulation

As has been the practice in previous years, the schedule of tuition and fees regulation was presented to the Board of Trustees as an emergency regulation in June, and is again coming to the Board through the standard regulation promulgation process. The purpose of this practice has been to meet deadlines for the Board of Governors’ review and approval procedures.

 

To this end, the Board of Trustees approved the schedule of tuition and fees emergency regulation at the June 2012 meeting. And the purpose of this item is to present the proposed amendments to the 2012-2013 tuition and fees regulation for the standard promulgation process.

 

This item was reviewed by the Finance and Audit Committee and received a unanimous recommendation for approval by the full Board.

Approval of a New Policy – Electronic Funds Transfers

Florida Statutes require that boards of trustees from all State University System institutions approve a written policy that recommends the accounting and control procedures under which any funds under their control are allowed to be moved by electronic transaction for any purpose. Therefore, the purpose of this item is to present, for approval, UNF’s electronic funds transfers policy.

This request was reviewed by the Finance and Audit Committee and received a unanimous recommendation for approval by the full Board.

Audit Charter for the Office of Internal Auditing

The purpose of this item is to conduct the annual review of, and re-ratification of the charter for the Office of Internal Auditing. This annual review is consistent with the Institute of Internal Auditors’ guidelines.

This request was reviewed by the Finance and Audit Committee and received a unanimous recommendation for approval by the full Board.

Audit Charter for the Finance and Audit Committee

The purpose of this item is to conduct the annual review of, and re-ratification of the charter for the Finance and Audit Committee. This annual review is consistent with the Institute of Internal Auditors’ guidelines.

This request was reviewed by the Finance and Audit Committee and received a unanimous recommendation for approval by the full Board.

Item 5D Items from the Student Life and Facilities Committee

Revision of the Sexual Harassment Regulation

The purpose of this item is to present, for approval, amendments to the sexual harassment regulation. The proposed amendments add language to include misconduct, in order to broaden the scope, while including battery and requirements of Title IX. A second amendment identifies additional sources of assistance and names a Title IX administrator. 

 

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

Revision of the Equal Opportunity and Diversity Regulation

The purpose of this item is to present, for approval, amendments to the equal opportunity and diversity regulation. These proposed revisions include the addition of definitions, addition of gender identity and expression, revisions to include non-discrimination in the title and throughout, revisions to promote Title IX compliance, and revisions to place emphasis on prohibiting retaliation. 

 

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

Item 6 Listing of Reports from the Academic Affairs Committee

This item provides a listing of reports from the Academic Affairs Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 6A New Administrative and Faculty Hires

In an effort to keep the Academic Affairs Committee apprised, Academic Affairs is providing a report on recent administrative and faculty hires for review by the committee.

Item 6B U.S. News and World Report Rankings

Each year, the U.S. News and World Report publishes rankings of colleges and universities. Reputations of universities are frequently reported based on these rankings. Often, students selecting schools that best fit their needs will also turn to these rankings. The university felt it was important that members of the Academic Affairs Committee be updated on UNF’s performance in specific elements of this ranking system.

Item 6C Update on the Work of the CAVP Workgroup

Provost Workman will update the committee on the work of the CAVP workgroup, including program duplication, collaboration and program efficiencies.

Item 7 Listing of Reports from the Finance and Audit Committee

This item provides a listing of reports discussed at the committee meeting. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 7A Direct Support Organizations (DSOs) Audits: (1) UNF Foundation, Inc., (2) UNF Training & Services Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville

The purpose of this item is to present, for review, audits for UNF’s DSOs, including the (1) UNF Foundation, Inc., (2) UNF Training & Service Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville.

Item 7B Office of Internal Auditing – Annual Report

The purpose of this item is to present a report for this year’s activities in the Office of Internal Auditing.

Item 7C Office of Internal Auditing – Quarterly Report

The purpose of this item is to present a report to the Board of Trustees for this quarter’s activities in the Office of Internal Auditing.

Item 7D Accounts Receivable Write-offs

Florida Statutes authorize the university’s Board of Trustees to charge off or settle uncollectible accounts. The Board delegated the authority for accounts receivable write-offs under $10,000 to the President of the university. As part of this delegation, the President will report annually the status of accounts receivable charge-offs to the Board.

Item 7E Quarterly Budget Report

This item provides a review of this quarter’s budget report.

Item 7F Treasurer’s Report

This item provides a review of the current treasurer’s report.

Item 8 Listing of Reports from the Student Life and Facilities Committee

This item provides a listing of reports discussed at the committee meeting. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 8A Fall 2012 Student Profile

In the continued effort to keep trustees apprised of current metrics and trends within the university, Mr. John Yancey, Director of Admissions, and Associate Vice President Deb Kaye will present a progress brief on current fall enrollments and the profile for this year’s first-time-in-college students.

Item 8B Capital Projects Quarterly Report and Change Orders

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues, including change orders. The capital projects quarterly report is being provided for review by the Board of Trustees.

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

Item 8C University Police Department and Student Conduct Presentation

Mr. John Dean, Chief of Police, will provide an overview of the University Police Department. 

 

Mr. Robert Shepherd, conduct officer, will provide an overview of Student Conduct.  

Item 9 Litigation Update

Twice each year the university provides the Board of Trustees with an update on the university’s pending significant litigation.

 

Ms. Karen Stone will provide this report to the Board of Trustees.

Item 10 Adjournment

Chair Taylor will adjourn the meeting.