University of North Florida
Board of Trustees
Finance and Audit Committee

  • Meeting
October 16, 2012
University Center, Room 1097 at 1:00 p.m.

Agenda

 

Estimated start times for agenda items are approximate and can change.

Items may be taken out of order, at the discretion of the chair. 

Item 1 Call to Order

Chair Munoz will call the meeting to order.

Item 2 Minutes (June 19, 2012)

Chair Munoz will address the committee and ask for a MOTION to approve minutes from the June 19, 2012 meeting. 

Proposed Action: Approval. Motion and second required.

Item 3 Open Comments

Chair Munoz or will address those in attendance and offer opportunity for open comments.

Open Comments: No motion required.

Item 4 Schedule of Tuition and Fees Regulation

As has been the practice in previous years, the schedule of tuition and fees regulation was presented to the Board of Trustees as an emergency regulation in June, and is again coming to the Board through the standard regulation promulgation process. The purpose of this practice has been to meet deadlines for the Board of Governors’ review and approval procedures.

 

To this end, the Board of Trustees approved the schedule of tuition and fees emergency regulation at the June 2012 meeting. And the purpose of this item is to present the proposed amendments to the 2012-2013 tuition and fees regulation for the standard promulgation process.

 

Vice President Serwatka will address the committee and present the schedule of tuition and fees regulation.

Proposed Action: Approval. Motion and second required. 

Item 5 Approval of a New Policy – Electronic Funds Transfers

Florida Statutes require that boards of trustees from all State University System institutions approve a written policy that recommends the accounting and control procedures under which any funds under their control are allowed to be moved by electronic transaction for any purpose. Therefore, the purpose of this item is to present, for approval, UNF’s electronic funds transfers policy.
 
Vice President Shuman will address the committee and present the proposed policy.

Proposed Action: Approval. Motion and second required.

Item 6 Direct Support Organizations Audits (1) UNF Foundation, Inc., (2) UNF Training & Services Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville

The purpose of this item is to present, for review, audits for UNF’s DSOs, including the (1) UNF Foundation, Inc., (2) UNF Training & Service Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville.

 

Vice President Serwatka will address the committee and present this item. 

Proposed Action: Review. No action required.

Item 7 Office of Internal Auditing Annual Report

The purpose of this item is to present a report for this year’s activities in the Office of Internal Auditing.

 

Robert Berry, director, Office of Internal Auditing, will address the committee and present the report. 

Proposed Action: Review. No action required.

Item 8 Office of Internal Auditing Quarterly Report

The purpose of this item is to present a report for this quarter’s activities in the Office of Internal Auditing.

 

Robert Berry, director, Office of Internal Auditing, will address the committee and present the report. 

Proposed Action: Review. No action required.

Item 9 Audit Charter for the Office of Internal Auditing

The purpose of this item is to conduct the annual review of, and re-ratification of the charter for the Office of Internal Auditing. This annual review is consistent with the Institute of Internal Auditors’ guidelines.
 
Mr. Robert Berry will address the committee and present the proposed charter. 

Proposed Action: Approval. Motion and second required.

Item 10 Audit Charter for the Finance and Audit Committee

The purpose of this item is to conduct the annual review of, and re-ratification of the charter for the Finance and Audit Committee. This annual review is consistent with the Institute of Internal Auditors’ guidelines.
 
Mr. Robert Berry will address the committee and present the proposed charter.

Proposed Action: Approval. Motion and second required.

Item 11 Accounts Receivable Write-offs

Florida Statutes authorize the university’s Board of Trustees to charge off or settle uncollectible accounts. The Board delegated the authority for accounts receivable write-offs under $10,000 to the President of the university. As part of this delegation, the President will report annually the status of accounts receivable charge-offs to the Board.

 

As the President’s representative on this issue, Vice President Shuman will address the committee and present an update on the university’s accounts receivable write-offs as of June 30, 2012.

Proposed Action: Report. No motion required.

Item 12 Quarterly Budget Report

This item provides a review of this quarter’s budget report.

 

Vice President Shuman will address the committee and present the quarterly budget report.

Proposed Action: Report. No motion required.

Item 13 Treasurer’s Report 

This item provides for review an overview of the annual treasurer’s report for year ending June 30, 2012.

 

Vice President Shuman will address the committee and present the treasurer’s report.

Proposed Action: Report. No motion required.

Item 14 Adjournment

Chair Munoz will adjourn the meeting.