University of North Florida
Board of Trustees

  • Plenary Session
June 19, 2012
Student Union, Ballroom at 2:45 p.m.

Agenda

Item 1 Call to Order 

Chair Greene will call the meeting to order.

Item 2 Chair’s Report 

Chair Greene will address the Board and present the Chair’s Report.

Item 3 President’s Report 

President Delaney will address the Board and present the President’s Report.

Item 4 Open Comments 

Chair Greene will offer opportunity for open comments concerning items on this agenda.

Item 5 Consent Agenda 

Chair Greene will address the Board and present the consent agenda for approval.

 

Proposed Action: Approval. Motion and second required. 

Item 5A Minutes (March 20, 2012

Item 5B Items from the Academic Affairs Committee 

 Program Termination – Master's in Mathematics Teacher Education (Attachment 1)

 The purpose of this item is to present, for approval, the termination of the Master in Mathematics Teacher Education. This program was inactivated in fall 2001 because of a lack of adequate enrollment, and because the program has not admitted students since that time, there has been no impact on enrollment or reallocation of resources.

Program Termination – Master's in Science Teacher Education (Attachment 1)

The purpose of this item is to present, for approval, the termination of the Masters in Science Teacher Education. This program was inactivated in fall 2000 because of a lack of adequate enrollment, and because the program has not admitted any students since that time, there has been no impact on enrollment or reallocation of resources.

 Program Termination – Bachelor's of Arts in Education, Trade and Industrial Teacher Education (Attachment 1)

The purpose of this item is to present, for approval, the termination of the Bachelor of Arts in Education, Trade and Industrial Teacher Education. This program was inactivated in summer 1999 because of a lack of adequate enrollment, and because the program has not admitted any students since that time, there has been no impact on enrollment or reallocation of resources.

Item 5C Items from the Finance and Audit Committee 

Emergency Regulation Amendment – Schedule of Tuition and Fees Regulation (Attachment 1)

The purpose of this item is to present proposed amendments to the 2012-2013 tuition and fees regulation. The regulation will become effective upon approval of the Board of Trustees and the Board of Governors.

 

This request was reviewed by the Finance and Audit Committee and received a unanimous recommendation for approval by the full Board.

Office of Internal Auditing -- Audit Plan (Attachment 1)

The purpose of this item is to present the Office of Internal Auditing Audit Plan for 2012-2013. 

 

Robert Berry, director, Office of Internal Auditing, will address the committee and present the Audit Plan.  

Item 5D Items from the Student Life and Facilities Committee 

Three-Year and Five-Year Capital Improvement Plan (CIP-2) and Legislative Budget Request for 2013-2014 through 2017-2018 (PECO) (Attachment 1)

Each year, Florida’s public universities are required to submit a Fixed Capital Outlay Request to the Board of Governors for potential incorporation into the Board of Governors’ budget request. At the same time, they are expected to submit a Five-Year Capital Outlay request. 

 

The University of North Florida’s Board of Trustees is charged with approving and submitting the PECO plan for the university in consultation with the President. The attached schedule shows UNF’s proposed three-year and five-year capital requests (PECO). Each of the items included in this proposed request is consistent with the university’s goals and master plan.

 

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

 Capital Improvement Trust Fund (CITF) (Attachment 1)

According to the Florida Senate – 2012, the Capital Improvement Trust Fund (CITF) fee is not to exceed 10 percent of the tuition for resident students or 10 percent of the sum of tuition and out-of-state fees for nonresident students. The CITF is to be used for certain projects or real property acquisitions. Also, it is required that the Division of Bond Finance of the State Board of Administration analyze any proposed fee reductions to the CITF; and that the Board of Governors approve any proposed fee reductions.

 

Each university is to establish a separate CITF fee and building fee at the main campus of the university. Also, each university is to establish a fee committee to recommend any increase in the fees and that committee is to be composed of students and members appointed by the university president. The university president is to approve committee recommendations, noting that an increase in fees may occur only once each fiscal year. The Board of Governors is to adopt regulations and timetables to implement the fees.

 

The University of North Florida is proposing an increase in the CITF of $2.00 per credit hour, which would create a total of $6.76 for resident students and $6.76 for non-resident students. The first proposed projects would be (1) recreational gymnasium/pool [$3,550,000 estimated 2013-2014 project cost], and (2) contributions to the sanctuary/performance hall [$3,550,000 estimated 2013-2014 project cost].

 

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

 Annual Capital Outlay Plan for Fiscal Year 2012-2013 (Attachment 1)

According to Florida Statutes, the Board of Trustees shall, each year, adopt a capital outlay budget for the upcoming year.  This plan shall designate the proposed capital outlay expenditures by project from all fund sources.  Attached is the Annual Capital Outlay Budget for Fiscal Year 2012-2013.

 

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

 Naming of Building 3 

 The purpose of this item is to seek Board approval to name Building 3.

 Naming of Building 4 

 The purpose of this item is to seek Board approval to name Building 4.

Item 6 UNF Budget for 2012-2013 (Attachment 1, 2)

Each university board of trustees is required to approve the university budget prior to submission to the Florida Board of Governors and the Florida Legislature. 

 

The UNF budget was discussed at a workshop May 10, 2012 and by the Finance and Audit Committee earlier today. It is now being presented, for review and approval, to the full Board. 

 

Vice President Shuman will address the Board and present this item.

 

Proposed Action: Approval. Motion and second required. 

Item 7 Listing of Reports from the Academic Affairs Committee 

This item provides a listing of reports from the Academic Affairs Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 7A Academic Affairs Quarterly Presentation – Spotlight on Some of UNF’s Distance Learning Courses 

 Dr. Cathy Christie, Associate Dean of the Brooks College of Health, and Erin Soles, Senior Instructional Designer in the Center for Instruction and Research Technology, will demonstrate some exciting aspects of some of UNF's distance learning courses.

Item 8 Listing of Reports from the Finance and Audit Committee 

This item provides a listing of reports discussed at the committee meeting. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 8A Direct Support Organizations (DSOs) Budgets: (1) UNF Foundation, Inc., (2) UNF Training & Services Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville (Attachment 1, 2, 3, 4)

 The purpose of this item is to present, for review, budgets for UNF’s DSOs, including the (1) UNF Foundation, Inc., (2) UNF Training & Service Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville.

 Item 8B Office of Internal Auditing – Quarterly Report (Attachment 1)

 The purpose of this item is to present a report to the Board of Trustees for this quarter’s activities in the Office of Internal Auditing.

Item 8C Quarterly Budget Report (Attachment 1)

This item provides a review of this quarter’s budget report.

 Item 8D Treasurer’s Report (Attachment 1)

 This item provides a review of the current treasurer’s report.

Item 9 Listing of Reports from the Student Life and Facilities Committee 

This item provides a listing of reports discussed at the committee meeting. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

 Item 9A Capital Projects Quarterly Report and Change Orders (Attachment 1)

 This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues, including change orders. The capital projects quarterly report is being provided for review by the Board of Trustees.

 

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

Item 10 Adjournment 

Chair Greene will adjourn the meeting.