University of North Florida
Board of Trustees

  • Plenary Session
January 17, 2012
University Center at 2:15 p.m.

Agenda

Item 1 Call to Order 

Chair Taylor will call the meeting to order.

Item 2 Chair’s Report 

Chair Taylor will address the Board and present the Chair’s Report.

Item 3 President’s Report 

President Delaney will address the Board and present the President’s Report .

Item 4 Open Comments 

Chair Taylor will offer opportunity for open comments concerning items on this agenda.

Item 5 Consent Agenda  

Chair Taylor will address the Board and ask for approval of the consent agenda.

Proposed Action:Approval. Motion and second required.

Item 5A Minutes (October 18, 2011 and December 12, 2011) 

Item 5B Items from the Finance and Audit Committee 

Item 5Bi Employee Debt Collection Regulation  

The purpose of this item is to present, for approval, a newly proposed employee debt collection regulation. This regulation establishes procedures whereby the university may collect on delinquent debts owed to the university by university employees, excluding educational loans.

The regulation was developed with oversight from Administration and Finance.

Item 5Bii Audit Charter for the Office of Internal Auditing 

The purpose of this item is to conduct the annual review of, and re-ratification of the charter for the Office of Internal Auditing. This annual review is consistent with the Institute of Internal Auditors’ guidelines.

Item 5Biii Audit Charter for the Finance and Audit Committee  

The purpose of this item is to provide the annual review of and re-ratification of the current charter for the Finance and Audit Committee. This annual item is consistent with the Institute of Internal Auditors’ guidelines.

Item 5C Items from the Academic Affairs Committee 

Item 5Ci  2010-2011 Annual Report 

Provost Workman will provide an overview of UNF’s submission of the 2010-11 BOG Annual Report and seek Board of Trustees approval. This report complies with BOG Regulation 2.002: “Each board of trustees shall prepare a multi-year work plan/report for the Board of Governors that outlines its university’s top priorities, strategic directions, and specific actions and financial plans for achieving those priorities, as well as performance expectations and outcomes on institutional and system-wide goals. The work plan/report shall reflect the university’s distinctive mission and focus on core institutional strengths within the context of State University System goals and regional and statewide needs.” 

Item 5Cii Termination of the Master of Science in Applied Sociology 

The purpose of this item is to request approval to terminate the Master of Science in Applied Sociology program. This program has been suspended since 2008 and there are currently no students enrolled. Also, at a time when greater stewardship of limited resources is more important, retaining this program seems unwise. And, the history of this program does not suggest the potential of a growing market.

Therefore, due to the absence of a robust market of students and the lack of resources needed to remedy the shortcomings, the university is recommending that the Master of Science in Applied Sociology be terminated.

Item 5D Items from the Student Life and Facilities Committee 

Item 5Di Naming of the University Center  

The purpose of this item is to seek approval from the Board to name the University Center.

Item 5Dii Naming of UNF Hall  

The purpose of this item is to seek approval from the Board to name UNF Hall.

Item 5Diii Student Conduct Code  

The purpose of this item is to present to the Board of Trustees amendments to the Student Conduct Code. Significant changes are:

  • In Section (E), the titles were changed to the highlighted categories of violations to identify the violations as violations of behaviors.
  • In Section (E) 1.2 a change was made so that language would be consistent with our Sexual Harassment and Equal Opportunity and Diversity regulations.
  • In Section (E) 4.0 a change was made so the language was consistent with our Weapons and Destructive Devices on Campus Policy.
  • Section 1.2(g) was added because of the new requirements of Title IX that require universities to provide victims of sexual assault, sexual battery and related acts to have the ability to appeal a decision reached through the Student Conduct process.

This regulation has followed the standard university promulgation process and is being presented to the Board of Trustees for review and approval.

Item 5Div Parking Permit Fees, Styles, Display Requirements, Replacements and Refunds Regulation  

The purpose of this item is to present amendments to the parking permit fees, styles, display requirements, replacements and refunds regulation. Significant amendments are:

  • To allow the President the flexibility of adjusting the day permit rate to accommodate requirements for special events. Any adjustments would not impact the rates of annual or term permits.
  • To designate the Parking Services’ website address as the official location for information relating to affixing permits.

This regulation has followed the standard university promulgation process and is being presented to the Board of Trustees for review and approval.

Item 5Dv Activity and Service Fees, Athletics Fees, and Health Fees  

The purpose of this item is to present the proposed increase for the student athletics, health and activity and service fees for 2012‑2013. These fees were recommended by a committee of students, faculty and staff, and endorsed by the President.

Item 5Dvi Transportation Access Fee  

The purpose of this item is to present the transportation access fee for 2012-2013. The students requested a new shuttle route to the Town Center.  Based on the number of hours the shuttle would run, the cost would increase the per credit hour fee by $0.23 or a total fee of $4.08.

The transportation access fee increase for 2012-2013 was proposed by a university-wide committee and endorsed by the President, and is being presented to the Student Life and Facilities Committee for review and approval.

Item 5Dvii Parking Permit and Citation Rates for 2012-2013  

The purpose of this item is to present the parking permit and citation rates for 2012-2013.-2013. Proposed changes are:

Given that current permit and citation rates can cover current debt service requirements and the overall operational costs of the parking program, increases to permit and citation rates are not recommended for 2012-2013.

A recommendation is being made to combine the two permit categories “Designated” and “First Floor Garages” into one permit called “Faculty/Staff” and to sell this permit at a 1.6:1 ratio at a rate of $250.

The parking permit and citation rates for 2012-2013 was proposed by a university-wide committee and endorsed by the President, and is being presented to the Student Life and Facilities Committee for review and approval.

Item 5Dviii Approval of a Modification of the UNF Wetland Mitigation  

The purpose of this item is to present, for approval, a modification of the UNF wetland mitigation.  On January 18, 2011, the Board approved a memorandum of agreement with the St. Johns River Water Management District that identified wetland mitigation areas on campus and restricted those areas for conservation.  The construction of the northeast connector road will impact wetlands on campus, and an additional mitigation area is required by the Water Management District. The university and the district have identified an approximately 9-acre mitigation parcel as shown on the attachment.  To accomplish the additional mitigation, an amendment to the memorandum of agreement is required. The form of the amendment has been approved by the Office of the General Counsel.

Item 6 Listing of Reports from the Finance and Audit Committee  

This item provides a listing of reports discussed at the committee meeting. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 6A University of North Florida Operational Audit 

The purpose of this item is to provide the Board of Trustees with a summary (findings and management’s responses) of the operational audit for the fiscal year ended June 30, 2011.

                       

Item 6B Independent Accountant’s Report on Applying Agreed-Upon Procedures – Intercollegiate Athletics Program  

The purpose of this item is to provide the Board of Trustees with an independent accountant’s report on the financial statements for Athletics in accordance with guidelines set forward by the National Collegiate Athletic Association.

Item 6C Return of Organization Exempt from Income Tax, Form 990: (1) UNF Training and Services Institute, Inc., (2) UNF Financing Corporation, (3) UNF Foundation, Inc., and (4) MOCA, Jacksonville 

This item is in response to the Board of Governors’ requirement that the Board of Trustees review the university’s direct service organizations federal Internal Revenue Service Return of Organization Exempt from Income Tax form (Form 990).

Item 6D Office of Internal Auditing – Quarterly Report  

The purpose of this item is to present a report to the Board of Trustees for this quarter’s activities in the Office of Internal Auditing.

Item 6E Quarterly Budget Report      

This item provides a review of this quarter’s budget report.

Item 6F Treasurer’s Report  

This item provides for review an overview of the annual treasurer’s report for year ending September 30, 2011.

Item 7 Listing of Reports from the Academic Affairs Committee  

This item provides a listing of reports from the Academic Affairs Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 7A Report on Flagship Programs in the Brooks College of Health and the Coggin College of Business  

Deans Chally and Samant will lead a discussion on the flagship programs housed in the Brooks and Coggin Colleges.  This will include a discussion of what this funding has done to build these programs and reputation of the university.

Item 8 Listing of Reports from the Student Life and Facilities Committee  

This item provides a listing of reports from the Student Life and Facilities Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 8A Capital Projects Quarterly Report and Change Orders  

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues, including change orders.

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

Item 8B Career Services Presentation  

Rick Roberts, director of Career Services, and three students (Tommy Lee, Loren Ellis and Torey McCleskey) will discuss the mission of UNF’s Career Services.

Item 9 Report to the Board of Trustees  

Chair Taylor will present the following report to the Board of Trustees.

Item 9A Update on WJCT and OneJax 

President Delaney and Vice President Serwatka will update the Board on WJCT and OneJax.

Item 10 Action Items for the Board of Trustees  

Chair Taylor will present the following action items to the Board of Trustees.

Item 10A Academic Enhancement Fee  

The administration notified the Board of Trustees at their October 2011 meeting that the university submitted a notice to the Board of Governors that we may forward a request for a new 5 percent academic enhancement fee. This notice was sent to the Board of Governors as a place holder while we consider how this fee might be structured to advance our educational agenda.

The detailed proposal for the new fee is now being brought to the Board of Trustees for consideration.

Provost Workman will address the Board and present this item.

Proposed Action: Approval. Motion and second required.

Item 10B Discussion on Annual Election of New Officers  

As stated in the Board of Trustees bylaws, a chair and vice-chair shall be elected by the Board of Trustees at its first regular meeting of the year and shall serve for a two-year term, to begin immediately upon selection.

President Delaney will address the Board and present this item.

Proposed Action: Approval. Nomination and vote for each officer required.

Item 11 Presidential Medallion for Outstanding Service – Trustee Joannie Newton  

President Delaney will present the UNF Presidential Medallion for Outstanding Service to Joannie W. Newton for her untiring years of service and support of the University of North Florida.

Item 12 Adjournment 

Chair Taylor will adjourn the meeting.