University of North Florida
Board of Trustees

  • Plenary Session
October 18, 2011
University Center at 3:45 p.m.

Agenda

Item 1 Call to Order

Chair Taylor will call the meeting to order.

Item 2 Chair’s Report

Chair Taylor will address the Board and present the Chair’s Report.

Item 3 President’s Report

President Delaney will address the Board and present the President’s Report.

Item 4 Open Comments

Chair Taylor will offer opportunity for open comments concerning items on this agenda.

Item 5 Consent Agenda (Attachment 1)

Chair Taylor will address the Board and ask for approval of the consent agenda.

 

Proposed Action: Approval. Motion and second required. 

Item 5A Minutes (June 21, 2011)

Item 5B Items from the Finance and Audit Committee

Item 5Bi Schedule of Tuition and Fees Regulation (Attachment 1)

As has been the practice in previous years, the schedule of tuition and fees regulation was presented to the Board of Trustees as an emergency regulation in June, and is again coming to the board through the standard regulation promulgation process. The purpose of this practice has been to meet deadlines for the Board of Governors’ review and approval procedures.

 

To this end, the Board of Trustees approved the schedule of tuition and fees emergency regulation at the June 2011 meeting. And the purpose of this item is to present the proposed amendments to the 2011-2012 tuition and fees regulation for the standard promulgation process.

 

The Finance and Audit Committee reviewed the schedule of tuition and fees and is recommending approval by the full Board.

Item 5Bii 2011-2012 Audit Plan for the Office of Internal Auditing (Attachment 1)

The purpose of this item is to present for approval the proposed 2011-2012 fiscal year Office of Internal Auditing Audit Plan.

 

The Finance and Audit Committee reviewed the 2011-2012 Audit Plan and is recommending approval by the full Board.

Item5Biii Audit Charter for the Office of Internal Auditing (Attachment 1)

The purpose of this item is to conduct the annual review of and re-ratify the charter for the Office of Internal Auditing. This annual review is consistent with the Institute of Internal Auditors’ guidelines.

 

The Finance and Audit Committee reviewed the audit charter for the Office of Internal Auditing and is recommending approval by the full Board.

Item 5Biv Audit Charter for the Finance and Audit Committee (Attachment 1)

The purpose of this item is to provide the annual review of and re-ratify the current charter for the Finance and Audit Committee. This annual item is consistent with the Institute of Internal Auditors’ guidelines.

 

The Finance and Audit Committee reviewed the audit charter for the Finance and Audit Committee and is recommending approval by the full Board.

Item 5C Items from the Academic Affairs Committee

Item 5Ci Termination of the Masters of Science in Rehabilitation Counseling (Attachment 1)

The purpose of this item is to submit for approval a recommendation to terminate the masters of science in the rehabilitation counseling program.

 

The dean of the Brooks College of Health made this recommendation, which was affirmed by the Faculty Association. The Provost and the President also endorse this recommendation and are submitting it for consideration and approval by the Board of Trustees.

 

The Academic Affairs Committee reviewed the termination of the masters of science in rehabilitation counseling and is recommending approval by the full Board.

Item 5D Items from the Student Life and Facilities Committee

Item 5Di Honoring Individuals by Naming Elements at the University in Their Honor Policy (Attachment 1)

The Board of Trustees approved the honoring individuals by naming elements at the university in their honor policy, in its current form, at their October 14, 2004 meeting. The administration is asking that this policy be revised to be consistent with current state requirements. The Board will also review the policy to determine if there are other suggested changes.

 

The proposed revision deletes the language requiring that naming opportunities be forwarded to the Florida Legislature for final approval. The Florida Legislature has vested the authority to name buildings in the Board of Governors. The Board of Governors, in-turn, delegated such approval authority to each university board of trustees.

 

The Student Life and Facilities Committee reviewed the honoring individuals by naming elements at the university in their honor policy and is recommending approval by the full Board.

Item 6 Listing of Reports from the Finance and Audit Committee

This item provides a listing of reports discussed at the committee meeting. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 6A Direct Service Organizations’ Audits: (1) UNF Foundation, Inc., (2) Training and Services Institute, Inc., (3) UNF Financing Corporation, and MOCA, Jacksonville (Attachment 1, 2, 3, 4)

The purpose of this item is to provide a review of the 2010-2011 fiscal year audit activities for the university’s DSOs.

Item 6B 2010-2011 Office of Internal Auditing Annual Report (Attachment 1)

The purpose of this item is to present a review of the 2010-2011 fiscal year audit activities. 

Item 6C Office of Internal Auditing Annual Report Status Update (Attachment 1)

The purpose of this item is to provide a status update for this fiscal year’s audit activities.

Item 6D Accounts Receivable Write-offs (Attachment 1)

Florida Statutes authorize the university’s Board of Trustees to charge off or settle uncollectible accounts. The Board delegated the authority for accounts receivable write-offs under $10,000 to the President of the university. As part of this delegation, the President will report annually the status of accounts receivable charge-offs to the Board.

Item 6E Quarterly Budget Report (Attachment 1, 2, 3, 4, 5, 6)

The purpose of this item is to present this quarter’s budget report.

Item 6F Treasurer’s Report (Attachment 1)

The purpose of this item is to present the current treasurer’s report.

Item 7 Listing of Reports from the Academic Affairs Committee

This item provides a listing of reports from the Academic Affairs Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 7A Update on the College of Arts and Sciences and the STEM Areas (Attachment 1)

 Dean Barbara Hetrick will update trustees on the College of Arts and Sciences, specifically the college’s progress in the STEM areas.

Item 7B Update on the College of Computing, Engineering & Construction and the STEM Areas (Attachment 1, 2)

Dean Mark Tumeo will update trustees on the College of Computing, Engineering & Construction, specifically the College’s progress in the STEM areas.

Item 8 Listing of Reports from the Student Life and Facilities Committee

This item provides a listing of reports from the Student Life and Facilities Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 8A Capital Projects Quarterly Report and Change Orders (Attachment 1, 2)

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues, including change orders.

 

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

Item 8B Fall 2011 Student Profile (Attachment 1)

In the continued effort to keep trustees apprised of current metrics and trends within the university, Mr. John Yancey, Director of Admissions, and Associate Vice President Deb Kaye will present a progress brief on current fall enrollments and the profile for this year’s first-time-in-college students.

Item 8C U.S. News and World Report College and University Rankings (Attachment 1, 2)

Each year, the U.S. News and World Report publishes a report ranking colleges and universities based on peer assessment, retention, faculty resources, student selectivity, financial resources and alumni giving. Reputations of universities are frequently reported based on these rankings. Often, students selecting schools that best fit their needs will also turn to these rankings. The university felt it was important that members of this committee be updated on UNF’s performance in specific elements of this ranking system.

Item 8D Military and Veterans Resource Center (Attachment 1)

The purpose of this item is to provide details to trustees on the Military and Veterans Resource Center (MVRC). This center provides assistance to military and veteran students in navigating admission, enrollment and financial aid processes and is the primary campus advocate for military and veteran students.

Item 9 Action Items for the Board of Trustees

Chair Taylor will present the following action items to the Board of Trustees.

Item 9A Ratification of the United Faculty of Florida (UFF) Contract (Attachment 1, 2)

With respect to personnel and collective bargaining, the Board of Governors designated the UNF Board of Trustees as the sole public employer for purposes of collective bargaining negotiations for its employees.

 

On September 27th, the United Faculty of Florida (UFF) came to agreement, by an overwhelming vote of approval, with the collective bargaining committee appointed to represent the University of North Florida’s Board of Trustees. Based on this agreement, the university is submitting the attached contract for Board approval.

 

Vice President Gottlieb and Mr. Leonard Carson, special labor counsel to the university, will address the Board and present the UFF collective bargaining agreement.

 

Proposed Action: Approval. Motion and second required.  

Item 9B New Fee or Increase to a Statutorily Capped Fee (Attachment 1)

The university submitted a notice to the Board of Governors that we may forward a request for a new 5 percent educational enhancement fee. This notice was sent to the Board of Governors as a place holder while we consider how this fee might be structured to advance our educational agenda.

 

The detailed proposal, if one is developed, will be brought to the Board of Trustees in January.

 

Vice President Serwatka will address the committee and present this item.

 

Proposed Action: Approval. Motion and second required. 

Item 10 Report to the Board of Trustees

Chair Taylor will present the following report to the Board of Trustees.

 

This report is for review only and requires no action from the Board of Trustees.

Item 10A Litigation Update (Attachment 1)

Twice each year the university provides the Board of Trustees with an update on the university’s pending significant litigation.

 

Ms. Karen Stone will provide this report to the Board of Trustees.

Item 11 Adjournment

Chair Taylor will adjourn the meeting.