University of North Florida
Board of Trustees
November 28, 2001
University Center at 2:30 p.m.
Trustees in Attendance
Ms. Toni Crawford, Mr. T. O’Neal Douglas, Ms. Donna Harper Gibbs, Mr. Wilfredo J. Gonzalez, Mr. Steven T. Halverson, Ms. Ann Hicks, Ms. Lindsay Hodges, Ms. Joan Wellhouse Newton, Mr. James Stallings, Mr. Kevin Twomey, Ms. Carol Thompson.
Trustees Unable to Attend
Dr. Floyd Willis
Item 1 and 2 Call to Order and Approval of Minutes
Chair Thompson began the meeting by asking for a motion to approve the minutes from the October 23 meeting. Trustee Hodges moved the acceptance of the minutes and Trustee Gibbs seconded the motion. The Board unanimously approved the minutes.
Item 3 Chair’s Report
Chair Thompson began her report by announcing that Trustee Virginia Hall had submitted a letter to Governor Bush stating that she would be unable to continue to serve on the University of North Florida Board of Trustees. Chair Thompson thanked Trustee Hall for her service on the Board. The Board will wait to hear from the Governor regarding a replacement.
In her report, Chair Thompson spoke about the Board of Regents’ rules and Chancellor’s memoranda that had been transferred to the Florida Board of Education. She explained that these had been reviewed by the universities with focus on which might be eliminated, transferring the responsibilities to the local boards of trustees. Chair Thompson also commented about the fact that Janet Owen has contributed significantly to this effort and done a tremendous job in representing the University of North Florida.
Chair Thompson shared two handouts with the members of the Board: (a) Proposed Changes in the State University System under the new K-12 Governance Model and (b) The School Code Rewrite Workgroup Recommendations Related to the State Universities. These documents point to potential changes in legislation and in Florida Board of Education rules as transferred from the former Board of Regents. Board members will be kept informed of the progress that is made during the legislative session on these issues.
Chair Thompson closed her report by announcing that she would ask Dr. Homer Bates, a faculty member in the College of Business and a member of the UNF Faculty Association’s Finance Committee, to join the Board’s Finance and Audit Committee. Chair Thompson also announced that she would ask Ms. Kathleen Cohen, Associate Director of the UNF Library and President of the UNF Faculty Association, to join the Board of Trustees’ Educational Policy Committee.
Item 4 Public Comment Period
There were no requests to make public comments on the Board’s agenda items.
Item 5 Committee Reports
Trustee Halverson reported on the meeting of the Finance and Audit Committee. The committee met at 1:00 p.m. on November 28, prior to the full Board meeting. There were three items on the committee’s agenda: (1) a review of the audit report for the University of North Florida Foundation, Inc., (2) a review of the audit report for the University of North Florida Training and Service Institute, Inc. (TSI), and (3) a proposed increase in the fees for the University of North Florida Child Development Research Center. In preparation for the committee meeting, Trustee Halverson had been given a briefing of UNF’s two direct support organizations (DSOs) and attended the November meetings of the Foundation’s Finance Committee and TSI’s Board of Directors.
In his report, Trustee Halverson told the Board of Trustees that President Hopkins, and Vice Presidents Pierre Allaire and Robert Fagin provided the Finance and Audit Committee with overviews of the functions of the Foundation and TSI. After the overview of the DSOs, Robert Labenski, a partner with KPMG Peat Marwick, presented the committee with the audits for the two DSOs. The members of the committee voted unanimously to accept the audit.
Item 6 Action Items
Trustee Halverson, as chair of the Finance and Audit Committee, pointed out to the Board that they had been provided brief summaries about the UNF Foundation and TSI, and with copies of the audit reports for these two DSOs. He asked if there were any questions about the audit report for the UNF Foundation. Hearing none, he moved acceptance of the audit report for the Foundation. Trustee Gonzalez seconded the motion. The Board unanimously accepted the report.
Trustee Halverson then asked if there were any questions on the audit report for TSI. Hearing none, he moved acceptance of the report. Trustee Hicks seconded the motion. The motion passed unanimously.
The Board then took up the issue of increasing the fees for users of the UNF Child Development Research Center. President Hopkins provided the trustees with an overview of what the Center did and how it provided day care services for the children of UNF students, the faculty and staff, and the community. As committee chair of the Finance and Audit Committee, which had reviewed the proposed fee increases, Trustee Halverson moved adoption of the new fee schedule. Trustee Douglas seconded the motion. The Board voted unanimously to increase the fees. Notice of the fee increases will be sent to the Chancellor for State Universities.
Trustee Hicks presented a proposal that would limit access to the Graphic Design and Multimedia tracks offered through the Department of Communications and Visual Arts. As stated in the proposal, these programs would have a maximum combined enrollment of 175 students. To be considered for admission into the program students would need to have a minimum grade point average of 2.0 and would need to submit a portfolio for review by a faculty committee.
Trustee Hicks spoke of the need to limit access to the program due to accreditation standards and available resources. She also spoke about how these standards would help ensure the quality of the programs and the graduates.
During discussions on the proposal, Trustee Gonzalez read a statement from a colleague that supported the fact that the proposal would help ensure the quality of the programs. Ms. Cohen asked when the proposal would take effect. Provost Kline said that it would go into effect during the Spring 2002 term.
Trustee Hicks moved the proposal, with Trustee Twomey seconding the motion. The motion was approved unanimously.
Item 7 President’s Report
President Hopkins began her report by announcing that she had asked Ms. Karen Stone to serve as the Assistant Corporate Secretary for the Board of Trustees. The President then moved to the budget.
The Legislature was again in special session attempting to figure out how to make up for the projected $1.3 billion tax revenue shortfall. All indicators were that UNF would have somewhere between $3 to $4 million dollars in call backs as a result. This represented just under 5% of its budget.
President Hopkins assured the Board that as the University decided where to cut its budget, she would work to keep intact the funds needed to provide instruction. She also stressed that the University would not be cutting back on its summer school program.
The President had asked the vice presidents to begin planning for next year’s budget and the anticipated reductions in this budget. They were to determine where they could cut up to 10% of recurring commitments. She told the Board that she did not want to lay people off, but that they should know that approximately seventy percent of the budget was in personnel costs.
In working on the necessary budget cuts, the President emphasized the importance of finding ways to do things better with less resources. She also spoke about how this process was an important element in strategic planning.
After the President’s report, Trustee Douglas commended the President for her firm grip on the reality of the situation. Trustee Gibbs commended the President for providing quality leadership.
Item 8A Strategic Planning
President Hopkins began her presentation on strategic planning by discussing the mandate stating that the Board had to adopt a strategic plan during the course of the year. She spoke about the work on planning for the State as a whole that was being done by the Florida Board of Education and the Council on Education Policy Research and Improvement (CEPRI).
In beginning the discussion of UNF’s specific plan, President Hopkins reviewed the University’s mission and its importance in the strategic planning process. She also spoke of her desire to develop a plan that addressed broad and critical issues.
President Hopkins suggested that the information presentations during prior Board of Trustees meetings are part of a broad-based environmental scan of the University. She then presented a set of possible strategic questions the Board would want to consider in developing UNF’s plan.
- How large should UNF be in the next five years and how do we deal with quality related issues?
- How do we improve the quality of UNF’s academic programs?
- How do we improve the quality of UNF’s faculty?
- How do we improve the quality of student life?
- How do we ensure sufficient and high quality facilities and the quality of the campus physical environment?
- How does UNF support and engender a culture of cross-unit collaboration and caring, and professional interactions within the University, with our students, and with the community?
- What steps can UNF take to collaborate with other K-20 institutions to improve the overall educational outcomes within Florida?
- How will UNF move toward greater independence and autonomy working with the UNF Board of Trustees?
President Hopkins told Board members that more briefings would be forthcoming and that these would help inform decisions about each question.
Item 8B Campus Plan and Capital Improvement Plan
Mr. Robert Fagin, Vice President for Administration and Finance and Mr. Phil Turner, Director of Facilities Planning, gave the Board briefings on UNF’s Campus Master Plan and its Capital Improvement Plan. Mr. Fagin began with a discussion on the campus planning process and the elements that are considered in developing a 10-year master plan.
Mr. Fagin then proceeded to provide information on the current plan, which was approved in May 2001. At present, UNF’s buildings and parking lots cover 33% of the campus’s land, 33% is designated as wetlands, and 34% stands as undeveloped uplands. In terms of square footage, discounting parking garages, 46% of UNF’s buildings are used for academic purposes, 45% are student residence halls. The remaining 9% are used for offices and support services.
In his report, Mr. Fagin showed the members of the Board the ongoing and future building projects and proposed possible uses for different areas of the campus.
Mr. Turner began his report with a discussion of the different funding sources used to support capital improvement projects: Public Education Capital Outlay (PECO), Facilities Enhancement Challenge Grants (Courtelis), the Capital Improvement Trust Fund, Foundation funding, auxiliary enterprises, bond revenues, and General Revenue. He also described how each of these different funding sources could be used and provided the Board with a 3-year history on how much money UNF used in each of these categories. Mr. Turner then focused on PECO and this past year’s statewide allocation, as well as historical allocations under this category.
Mr. Turner then spoke about UNF’s current capital improvement plan. He provided the Trustees with a listing of the projects currently on the list and showed a map detailing their proposed locations.
During the discussion on this presentation, Trustee Twomey talked about the University’s ability to build upon existing parking lots. Trustee Gibbs asked that she be introduced to the individuals who attend the meetings of the Northeast Florida Regional Planning Commission Metropolitan Planning Organization and Jacksonville Transportation Authority Board on UNF’s behalf.
Item 9 Adjournment
Chair Thompson offered closing remarks and extended an invitation to Board members to attend the groundbreaking ceremony for the new Science and Engineering Building. She then adjourned the meeting.