University of North Florida
Board of Trustees

  • Meeting
June 24, 2010
University Center at 2:30 p.m.

Minutes

Members Present

Sitou Byll-Cataria, Toni Crawford, Wilfredo Gonzalez, Hugh Greene, Wanyonyi Kendrick, Oscar Munoz, Katherine Robinson, Bruce Taylor

Members Absent

Ann Hicks, Joy Korman, Joannie Newton, Kevin Twomey

Item 1 Call to Order

Chair Taylor documented a quorum and called the meeting to order.

Item 2 Chair’s Report

Chair Taylor stated that the agenda included the consent agenda, two new items and the university budget. He spoke about the consent agenda and asked that it be modified to allow for further discussion on Item 5Bii, Educational Plant Survey; Item 5Biii, one-year and five-year capital outlay requests (PECO) submissions; Item 5Biv, Annual Capital Outlay Plan for Fiscal Year 2010-2011; and Item 5Bv, waiver of out-of-state fees for graduate assistants.

Item 3 President’s Report

President Delaney stated that ongoing discussions with unions correlated positively with the budget. He mentioned that the Board might be asked to approve contracts in the near future.

Item 4 Open Comments

Chair Taylor offered opportunity to those in attendance for open comments. There were no comments from the public.

Item 5 Consent Agenda

Chair Taylor stated that the consent agenda was being presented for approval with items 5Bii, 5Biii, 5Biv and 5Bv removed for further discussion.

 

Chair Taylor asked for a MOTION for approval of the amended consent agenda. A MOTION was offered by Trustee Crawford and seconded by Trustee Greene. The MOTION was approved as presented.

Item 6 Listing of Reports from the Finance and Audit Committee

Chair Taylor reminded trustees that, according to the recently revised meeting format, individual reports could be discussed by trustees as deemed appropriate. He asked Trustee Kendrick to present these reports and offered opportunity for questions or comments.

Item 6A Auditor General’s Financial Statements Audit

Trustees had no additional questions or comments.

Item 6B Office of Internal Auditing – Audit Update

Trustees had no additional questions or comments.

Item 6C Direct Support Organizations (DSOs) Budgets

Trustees had no additional questions or comments.

Item 6D Quarterly Budget Report

Trustees had no additional questions or comments.

Item 6E Treasurer’s Report

Trustees had no additional questions or comments.

Item 7 Listing of Reports from the Educational Policy Committee

There were no reports from this committee.

Item 8 Technology Fee

Chair Taylor asked Vice President Shuman to speak about this item.

 

Vice President Shuman stated that the university was asking the Board of Trustees to approve a 5 percent technology fee, in lieu of the academic enhancement fee, which would not be considered by the Board of Governors for this year. She clarified that the technology fee would be used to support distance learning, new technology for classrooms, four positions, student support for UNF’s help desk, and some software licenses.

 

Vice President Serwatka stated that UNF was the only university that currently did not charge the technology fee. He noted that the administration had worked with students, particularly with Student Government, to give reason for this fee. He clarified that distance learning had been transferred from the academic enhancement fee to this fee.

 

Trustees asked to clarify that other institutions were charging a comparable amount. The administration stated that 5 percent was comparable. The administration added that the university had chosen historically not to use this fee because of other fee increases. Additionally, this fee did not require Board of Governors approval.

 

Trustee Byll Cateria added that students were supporting the technology fee because they wanted more classes, technology, and student jobs.

 

Chair Taylor asked for a MOTION for approval for the technology fee. Trustee Robinson offered the MOTION and Trustee Gonzalez seconded. The MOTION was approved as presented.

Items 5Bii, 5Biii, 5Biv and 5Bv removed for further discussion from the consent agenda.  

Item 5Bii Educational Plant Survey. Chair Taylor asked Chair Kendrick to address this item.

Chair Kendrick yielded to Vice President Shuman for further discussion on the educational plant survey.

 

Vice President Shuman stated that every five years the Board of Governors and the state required a look back at plant facilities to ensure that PECO dollars were allocated properly. This report would determine integrity of the expenditure of previous PECO dollars and indicate plans for the next five years.

 

Chair Kendrick asked trustees for additional discussions or comments and there were none.

 

Chair Taylor asked for a MOTION for approval of the Educational Plant Survey. The MOTION was offered by Trustee Byll-Cateria and seconded by Trustee Gonzalez. The MOTION was carried as presented.

Item 5Biii One-Year and Five-Year Capital Outlay Requests (PECO Submissions)

Chair Taylor asked Chair Kendrick to address this item.

 

Chair Kendrick asked Vice President Shuman to speak about the PECO submissions.

 

Vice President Shuman stated that the PECO submissions were listed in order of priority. She spoke about (2) Land Acquisition, noting that this project had been moved up in an effort to capitalize on this land acquisition.

 

After an offer was made to answer questions and for any comments, Chair Kendrick asked for a MOTION for approval of the PECO submissions. The MOTION was made by Trustee Crawford and seconded by Trustee Greene. The MOTION was carried as presented.

Item 5Biv Annual Capital Outlay Plan for Fiscal Year 2010-2011

Chair Taylor asked Chair Kendrick to speak about this item.

 

Chair Kendrick asked Vice President Shuman to present details about the annual capital outlay plan.

 

Vice President Shuman stated that this item presented a list of projects the university anticipated starting or finishing during the current year, including all fund sources. She clarified that these projects were previously approved for bonding or PECO as a CITF project.

 

Chair Taylor asked for a MOTION for approval of the annual capital outlay plan for fiscal year 2010-2011. The MOTION was offered by Trustee Munoz and seconded by Trustee Robinson. The MOTION was unanimously approved.

Item 5Bv Waiver of Out-of-State Fees for Graduate Assistants

Chair Taylor asked Chair Kendrick to speak about this item.

 

Chair Kendrick asked Vice President Serwatka to provide commentary on this item.

 

Vice President Serwatka stated that the out-of-state fees at UNF and all institutions in Florida State University System institutions were high, compared to the country.  He noted that, in addition to reducing out-of-state fees for graduate tuition, the administration was also asking for approval of a waiver of the out-of-state portion of that fee for graduate assistants. He clarified this request by stating that this would aid in attracting a good cohort of out-of-state students to the Graduate School.

 

Vice President Serwatka stated that all seven of the responding state universities in Florida that reported back to UNF’s inquiry had such waivers in place. He made clear that the administration was asking that the Board of Trustees approve an out-of-state fee for graduate students who were graduate assistants at 0 dollars.

 

Chair Taylor asked for a MOTION for approval of the out-of-state fees for graduate assistants. The MOTION was offered by Trustee Robinson and seconded by Trustee Crawford. The MOTION was carried as presented.

Item 9 Emergency Regulation Amendment – Schedule of Tuition and Fees Regulation

Chair Taylor asked Vice President Serwatka to speak about this item.

 

Vice President Serwatka explained that the process for this regulation included approval as an emergency regulation and then later approval through the regular process. He clarified that this was necessary because of the Board of Governors timeline for approving tuition and fees. He added that this regulation did include the technology fee.

 

Chair Taylor asked for a MOTION for approval of the schedule of tuition and fees regulation. The MOTION was offered by Trustee Munoz and seconded by Trustee Crawford. The MOTION was carried as presented.

Item 10 UNF Budget

Chair Taylor asked Vice President Shuman to present this item.

 

Vice President Shuman stated that this item had been vetted through two Finance and Audit Committee budget hearings, receiving a recommendation for approval by the Board of Trustees. She annotated the budget, noting that there was $8.2 million in reserves to cover the federal stimulus money and possible cuts for next year.

 

Chair Taylor asked for a MOTION for approval of the UNF budget. The MOTION was offered by Trustee Greene and seconded by Trustee Gonzalez. The MOTION was carried as presented.

Item 11 Reports to the Board of Trustees

Item 11A Capital Projects Quarterly Report and Change Orders

Chair Taylor asked Vice President Shuman to speak about this item.

 

Vice President Shuman stated that this report was provided to the Board of Trustees on a quarterly basis and described progress on projects, funding sources and any current issues, including change orders. She reported that there were no new projects to discuss from the last report and all change orders were within the pre-established amounts authorized by the Board of Trustees.

 

This item was provided for information only. No additional action was required.

Item 11B Domestic Partner Benefits

Chair Taylor asked President Delaney to preface this item.

 

President Delaney stated that a number of years ago, the Board of Trustees adopted a nondiscrimination policy and this program was being brought forth to equalize benefits. He noted that this program would also be advantageous from a recruiting standpoint. President Delaney asked Vice President Serwatka to speak about this item.

 

Vice President Serwatka stated that the university had been looking at ways of providing health coverage to domestic partners of same sex couples. He reported that this group was too small for an independent health care program. He clarified that UNF was not the only university with this dilemma and other universities had compensated by providing a stipend. Vice President Serwatka stated that UNF had decided to follow suit and offer the same program to domestic partners on campus. He noted that based on registered domestic partners, this program would cost about $10,000 but could go as high as $40,000. He mentioned that the program would be funded through E&G.

 

Vice President Serwatka clarified that the university had looked at a consortium but could not get a buy-in from insurance companies. He noted that efforts were made with constituents and internally as well.

 

This item was for information only. No additional action was required.

Item 12 Adjournment

Chair Taylor stated that the agenda was concluded. He noted that he would be working with President Delaney and the General Counsel on a new contract for President Delaney, and this contract should be in place when the Board of Trustees convened for the fall semester. Chair Taylor mentioned that President Delaney would be submitting his annual report which would be distributed to the Board of Trustees, with input solicited, with a subsequent deliberation for a bonus adjustment.

 

Chair Taylor reminded trustees that there would be a retreat September 27 and he encouraged everyone to attend. He mentioned that the main focus of the retreat would be how the Board of Trustees conducted business.

 

Chair Taylor adjourned the meeting.