University of North Florida
Board of Trustees

  • Meeting
October 7, 2010
University Center at 2:30 p.m.

Agenda

Item 1 Call to Order 

Chair Taylor will call the meeting to order.

Item 2 Chair’s Report 

Chair Taylor will address the Board and present the Chair’s Report.

Item 3 President’s Report 

President Delaney will address the Board and present the President’s Report.

Item 4 Open Comments 

Chair Taylor will offer opportunity for open comments concerning items on this agenda.

Item 5 Consent Agenda 

Chair Taylor will address the Board and ask for approval of the consent agenda.

 

Proposed ActionApproval. Motion and second required.

Item 5A Minutes (June 24, 2010 and September 2, 2010

Item 5B Items from the Finance and Audit Committee  

Item 5Bi Appealing Citations and Appellate Procedures Regulation (Attachment 1, 2)

The purpose of this item is to present a proposed amendment to the Appealing Citations and Appellate Procedures regulation. The amendment proposes adding language granting the Parking Services Department the right to determine (a) if the appeal has merit and approve it at that level or (b) should be forwarded to the appropriate independent appeal board for a hearing. The regulations will become effective upon approval of the Board of Trustees.

 

The Finance and Audit Committee reviewed the appealing citations and appellate procedures regulation and is recommending approval by the full Board. 

Item 5Bii2010-2011 Audit Plan for the Office of Internal Auditing (Attachment 1, 2)

The purpose of this item is to present for approval the proposed 2010-2011 fiscal year Office of Internal Auditing Audit Plan. 

 

The Finance and Audit Committee reviewed the 2010-2011 Audit Plan and is recommending approval by the full Board. 

Item 5Biii Audit Charter for the Office of Internal Auditing (Attachment 1, 2)

The purpose of this item is to conduct the annual review of and re-ratify the charter for the Office of Internal Auditing. This annual review is consistent with the Institute of Internal Auditors’ guidelines. 

 

The Finance and Audit Committee reviewed the audit charter for the Office of Internal Auditing and is recommending approval by the full Board.  

Item 5Biv Audit Charter for the Finance and Audit Committee (Attachment 1, 2)  

The purpose of this item is to provide the annual review of and re-ratify the current charter for the Finance and Audit Committee. This annual item is consistent with the Institute of Internal Auditors’ guidelines.

 

The Finance and Audit Committee reviewed the audit charter for the Finance and Audit Committee and is recommending approval by the full Board.

Item 5C Items from the Educational Policy Committee 

Due to a lack of action items, this committee did not meet at their regularly scheduled time. The next scheduled meeting is December 9.

Item 6 New Fee or Increase to a Statutorily-Capped Fee (Attachment 1)

At their September 16 meeting at UNF, the Board of Governors tentatively approved substantial revisions to Board Regulation 7.003 – Fees, Fines and Penalties. Final approval of the amendments will take place during their November meeting. The substantial changes deal with the BOG’s implementation and approval procedures for its newly acquired authority to approve a university board of trustees’ request to establish a new fee and/or increase a fee that has a cap previously set by the Legislature. Under the revised regulation, boards of trustees are required to notify the Board of Governors, before the last meeting of the calendar year (which is November 3 and 4, 2010), of any increases to existing fees or new fees that the university may be considering. 

 

Accordingly, the purpose of this item is to consider UNF’s options and the Board’s desire to consider the establishment of a new fee in the 2011-12 academic year, and to authorize the President to notify the Board of Governors of the university’s intentions, as appropriate. Notification to the Board of Governors does not bind UNF to proceed with any new fee, but is necessary as a condition precedent to BOG approval in 2011. At this point, the BOG is asking only for a brief description of any such new fee (or capped fee increase) contemplated.

 

Vice President Serwatka will address the Board and present this item.


Proposed ActionApprovalMotion and second required.  

Item 7 Approval of Bonding for the New Student Wellness Center (Attachment 1, 2)

The purpose of this item is to ask for approval for bonding for the new student wellness center.

 

Vice President Shuman will address the Board and present this item.


Proposed ActionApprovalMotion and second required.  

Item 8 Listing of Reports from the Finance and Audit Committee 

This item provides a listing of reports discussed at the committee meeting. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 8A Direct Service Organization’s (DSO’s) Audits: (1) MOCA, Jacksonville, (2) UNF Foundation, Inc., (3) UNF Financing Corporation, and (4) UNF Training and Services Institute (Attachment 1, 2, 3, 4, 5)

The purpose of this item is to provide a review of the 2009-2010 fiscal year audit activities for the university’s DSOs.

Item 8B 2009-2010 Office of Internal Auditing Annual Report (Attachment 1, 2)

The purpose of this item is to present a review of the 2009-2010 fiscal year audit activities.

Item 8C Office of Internal Auditing Annual Report Status Update (Attachment 1)

The purpose of this item is to provide a status update for this fiscal year’s audit activities.

Item 8D Litigation Update (Attachment 1)

Twice each year the university provides the Board of Trustees with an update on the university’s pending significant litigation.

Item 8E Accounts Receivable Write-offs (Attachment 1, 2)

Florida Statutes authorize the university’s Board of Trustees to charge off or settle uncollectible accounts. The Board delegated the authority for accounts receivable write-offs under $10,000 to the President of the university. As part of this delegation, the President will report annually the status of accounts receivable charge-offs to the Board.

Item 8F Quarterly Budget Report (Attachment 1, 2)

The purpose of this item is to present this quarter’s budget report.

Item 8G Treasurer’s Report (Attachment 1, 2)

The purpose of this item is to present the current treasurer’s report.

Item 9 Listing of Reports from the Educational Policy Committee 

Due to a lack of action items, this committee did not meet at their regularly scheduled time. The next scheduled meeting is December 9.

Item 10 Reports to the Board of Trustees 

Trustee Kendrick will present the reports from the Finance and Audit Committee. 

 

These reports are for review only and require no action from the Board of Trustees

Item 10A Capital Projects Quarterly Report and Change Orders (Attachment 1, 2)

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues, including change orders. The capital projects quarterly report is being provided for review by the Board of Trustees.

 

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes. 

 

Vice President Shuman will provide details to the Board of Trustees regarding change orders and narrate the capital projects report.

Item 11 Adjournment 

Chair Taylor will adjourn the meeting.