University of North Florida
Board of Trustees
Finance and Audit Committee

  • Meeting
June 8, 2010
University Center at 2:30 p.m.

Minutes

Committee Members Present

Sitou Byll-Cateria, Hugh Greene, Wanyonyi Kendrick, Bruce Taylor, Kevin Twomey 

Other Trustees Present

Kathy Robinson 

Committee Members Absent

Oscar Munoz, Joannie Newton 

Item 1Call to Order

Chair Kendrick recognized a quorum and called the meeting to order. 

Item 2  Minutes (May 27, 2010)

Chair Kendrick asked for approval of minutes from May 27. The minutes were approved as presented.  

Item 3 Open Comments

Chair Kendrick offered opportunity for comments from the public. Upon receiving none, she continued with the meeting. 

Item 4 UNF Budget

Chair Kendrick asked Vice President Shuman to speak about this item. 

 

Vice President Shuman stated that she would be answering questions from the previous Finance and Audit budget hearings regarding the academic enhancement fee. She noted that this fee would be focused on advising. 

 

Vice President Shuman provided details about enhancing advising, listing specific actions and their costs. She also spoke about the student-to-advisor ratio with past and present enrollments. 

 

Trustees asked about the reporting structure for advising. The administration responded that plans were not to centralize advising. Clarification was that advisors would report to college deans, and in addition, to an undergraduate studies executive director.  

 

Trustees asked for the administration to discuss differences between the academic enhancement fee and differential tuition. The administration stated that both differential tuition and the academic enhancement fee required Board of Governors approval. Vice President Shuman clarified that the academic enhancement fee was not a part of the budget as presented. 

 

Chair Kendrick called the question, all in favor of the MOTION. Chair Taylor offered the MOTION and Trustee Twomey seconded. The MOTION was carried with one vote in opposition, made by Trustee Byll-Cataria. The MOTION was carried. 

Item 5 Three-Year and Five-Year Capital Outlay Requests (PECO Submissions)

Chair Kendrick asked Vice President Shuman to speak about this item. 

 

Vice President Shuman stated that the purpose of this item was to provide the Board of Governors with a list of projects the university would like to build over the next five years. She provided highlights for the top five projects for the upcoming year: (1) utilities and infrastructure, which were always first on the list; (2) land acquisition – the remainder of the land in the tech park; (3) a new dining facility; (4) and renovations for buildings 3 – the science and humanities building; and renovations for building 9 – Schultz Hall. 

 

President Delaney stated that (2) land acquisition was moved to the top. He provided commentary on funding for this project, noting that money would come through the Foundation, Inc. 

 

Trustees asked for clarification on (3) a new dining facility, specifically if Chartwells’ contract would be extended. The administration responded that Chartwells had been approached for a portion of funding for the new dining facility. They have agreed to an extension to their contract. 

 

Chair Kendrick asked for a MOTION for approval for the three-year and five-year capital outlay requests. A MOTION was offered by Trustee Twomey and seconded by Trustee Byll-Cateria. The MOTION was carried as presented. 

Item 6 Annual Capital Outlay Plan for Fiscal Year 2010-2011

Chair Kendrick asked Vice President Shuman to speak about this item. 

 

Vice President Shuman stated that this item required, through Florida Statutes, Board of Trustees approval. She clarified that this item designated the proposed capital outlay expenditures by project from all fund sources. She narrated the list of projects and their funding sources, asking trustees for comments and/or questions. Trustees were satisfied with the capital outlay plan as it was presented. 

 

Chair Kendrick asked for a MOTION for approval of the annual capital outlay plan for fiscal year 2010-2011. A MOTION was offered by Trustee Twomey and seconded by Chair Taylor. The MOTION was approved as presented. 

Item 7 Waiver of Out-of-State Fees for Graduate Assistants

Chair Kendrick asked Vice President Serwatka to speak about this item. 

 

Vice President Serwatka stated that the university administration was requesting that the Finance and Audit Committee recommend for approval to the full Board a reduction of out-of-state fees for graduate assistants. Their out-of-state fees would be $0. He justified this request by noting that it was very difficult for the university to attract out-of-state students because this category of tuition was so high. He mentioned that departments looking for graduate assistants were often forced to stay within the state. 

 

Vice President Serwatka spoke about the advantages to bringing in out-of-state graduate assistants and discussed ways to accomplish this. He mentioned that creating a good financial package for these students might include waiving or setting out of-state tuition at $0 for graduate assistants. Should any graduate assistant stop being a graduate assistant, tuition would return to out-of-state fees. 

 

Vice President Serwatka clarified that the university did have enough funding allocated to handle this. He noted that about 20 percent of current graduate students were graduate assistants. He also noted that this waiver was customary and all other state University System institutions were doing this. 

 

Chair Kendrick asked for a MOTION for approval for the waiver of out-of-state fees for graduate assistants. A MOTION was offered by Trustee Greene and seconded by Trustee Taylor. The MOTION was approved as presented. 

Item 8 Direct Support Organizations (DSO’s) Budgets

Chair Kendrick asked Vice President Shuman to speak about this item. 

 

Vice President Shuman stated that each DSO’s respective board had reviewed and approved their budget. She spoke about the UNF Foundation, Inc., noting that the biggest change in revenue was a decrease in development salaries and an increase in Presidential emoluments. She spoke about the Training & Services Institute, Inc., (TSI) noting that the economy had affected revenue for IPTM, however TSI had contributed $6 million to capital projects. She added comments for the UNF Financing Corporation, Inc., stating that audit expenses would be paid for with bonds. 

 

Vice President Shuman reported on MOCA Jacksonville, stating that this DSO was currently ahead of budget. She noted that DuPont had contributed to their operating budget and MOCA did believe they would reach a $600,000 endowment level. She added that MOCA was adding a development officer who would work to stabilize the endowment. Vice President Shuman clarified that UNF was still holding $180,000 line of credit for MOCA which was listed in the budget as the net operating deficit. 

 

Vice President Shuman stated that the university would continue to assess this DSO, making decisions about academic quality and synergy. 

 

This item was for information only. No additional information was required. 

Item 9 Adjournment

Chair Kendrick adjourned the meeting.