University of North Florida
Board of Trustees
Finance and Audit Committee

  • Meeting
September 2, 2010
University Center at 8:30 a.m.

Agenda

Item 1  Call to Order

Chair Kendrick will call the meeting to order.  

Item 2 Minutes (June 8, 2010) 

Chair Kendrick will address the committee and ask for a MOTION to approve the minutes from the June 8 meeting.  

 

Proposed Action: Approval. Motion and second required. 

Item 3 Open Comments  

Chair Kendrick will address those in attendance and offer opportunity for open comments. 

 

Open Comments : No motion required. 

Item 4 Schedule of Tuition and Fees Regulation (Attachment 1, 2)

As has been the practice in previous years, the schedule of tuition and fees regulation was presented to the Board of Trustees as an emergency regulation in June, and is again coming to the board through the standard regulation promulgation process. The purpose of this practice has been to meet deadlines for the Board of Governors’ review and approval procedures. 

 

To this end, the Board of Trustees approved the schedule of tuition and fees emergency regulation at the June 2010 meeting. And the purpose of this item is to present the proposed amendments to the 2010-2011 tuition and fees regulation for the standard promulgation process.  

 

Vice President Serwatka will address the committee and present the schedule of tuition and fees regulation. 

 

Proposed Action: Approval. Motion and second required. 

Item 5 Appealing Citations and Appellate Procedures Regulation (Attachment 1, 2)

The purpose of this item is to present a proposed amendment to the Appealing Citations and Appellate Procedures regulation. The amendment proposes adding language granting the Parking Services Department the right to determine (a) if the appeal has merit and approve it at that level or (b) should be forwarded to the appropriate independent appeal board for a hearing. The regulations will become effective upon approval of the Board of Trustees. 

 

Vice President Shuman will address the committee and present the appealing citations and appellate procedures regulation. 

 

Proposed Action: Approval. Motion and second required. 

Item 6 Update on Raises and Union Contract Negotiations  (Attachment 1)

The purpose of this item is to provide an update on where we are in negotiating raises with our three unions. 

 

President Delaney will address the committee and present this update. 

 

Proposed Action: No motion required.  

Item 7 Update on Bonding for the New Student Wellness Center (Attachment 1)

The purpose of this item is to provide an update to the committee on bonding for the new student wellness center. 

 

Vice President Shuman will address the committee and present these update. 

 

Proposed Action: No motion required.  

Item 8 Direct Service Organization’s (DSO’s) Audits: (1) UNF Training and Services Institute, Inc.,  (2) UNF Financing Corporation  (Attachment 1, 2, 3)

The purpose of this item is to provide a review of the 2009-2010 fiscal year audit activities for the university’s DSOs. 

 

Vice President Shuman will address the committee and present these audits. 

 

Proposed Action: No motion required.  

Item 9 2009-2010 Office of Internal Auditing Annual Report  (Attachment 1, 2)

The purpose of this item is to present a review of the 2009-2010 fiscal year audit activities. 

 

Mr. Robert Berry , Director of the Office of Internal Auditing, will address the committee and present the annual report. 

 

Proposed Action: No motion required.  

Item 10 2010-2011 Audit Plan for the Office of Internal Auditing  (Attachment 1, 2)

The purpose of this item is to present for approval the proposed 2010-2011 fiscal year Office of Internal Auditing audit plan.

 

Mr. Robert Berry will address the committee and present the proposed audit plan.  

 

Proposed Action: Approval. Motion and second required. 

Item 11 Office of Internal Auditing Annual Report Status Update  (Attachment 1)

The purpose of this item is to present a status update for this fiscal year’s audit activities. 

 

Mr. Robert Berry will address the committee and present the update. 

 

Proposed Action: No motion required.  

Item 12 Audit Charter for the Office of Internal Auditing  (Attachment 1, 2)

The purpose of this item is to conduct the annual review of and re-ratify the charter for the Office of Internal Auditing. This annual review is consistent with the Institute of Internal Auditors’ guidelines. 

 

Mr. Robert Berry will address the committee and present the proposed charter.  

 

Proposed Action: Approval. Motion and second required. 

Item 13 Audit Charter for the Finance and Audit Committee  (Attachment 1, 2)

The purpose of this item is to provide the annual review of and re-ratify the current charter for the Finance and Audit Committee. This annual item is consistent with the Institute of Internal Auditors’ guidelines. 

 

Mr. Robert Berry will address the committee and present the proposed charter.  

 

Proposed Action: Approval. Motion and second required. 

Item 14 Litigation Update  (Attachment 1)

 

Twice each year the university provides the Board of Trustees with an update on the university’s pending significant litigation.

 

Vice President and General Counsel Stone will address the committee and present an update on currently pending significant litigation. 

 

Proposed Action: No motion required.  

Item 15 Accounts Receivable Write-offs  (Attachment 1, 2)

Florida Statutes authorize the university’s Board of Trustees to charge off or settle uncollectible accounts. The Board delegated the authority for accounts receivable write-offs under $10,000 to the President of the university. As part of this delegation, the President will report annually the status of accounts receivable charge-offs to the Board. 

 

As the President’s representative on this issue, Vice President Shuman will address the committee and present an update on the university’s accounts receivable write-offs for June 30, 2010.

 

Proposed Action: No motion required.  

Item 16 Quarterly Budget Report  (Attachment 1, 2)

This item provides a review of this quarter’s budget report. 

 

Vice President Shuman will address the committee and present the quarterly budget report. 

 

Proposed Action: No motion required.  

Item 17 Treasurer’s Report  (Attachment 1, 2)

This item provides for review an overview of the annual treasurer’s report for year ending June 30, 2010. 

 

Vice President Shuman will address the committee and present the treasurer’s report. 

 

Proposed Action: No motion required.  

Item 18 Adjournment  

Chair Kendrick will adjourn the meeting.