University of North Florida
Board of Trustees
Finance and Audit Committee

  • Meeting
June 8, 2010
University Center at 2:30 p.m.

Agenda

Item 1   Call to Order

Chair Kendrick will call the meeting to order.  

Item 2 Minutes (May 27, 2010) 

Chair Kendrick will address the committee and ask for a MOTION to approve the minutes from the May 27 meeting.  

 

Proposed Action: Approval. Motion and second required. 

Item 3 Open Comments  

Chair Kendrick will address those in attendance and offer opportunity for open comments. 

 

Open Comments : No motion required. 

Item 4 UNF Budget  (Attachment 1, 2)

Each university board of trustees is required to approve the university budget prior to submission to the Florida Board of Governors and the Florida Legislature.  

 

The Finance and Audit Committee held open workshops on the attached budget proposal and is recommending approval from the full Board.  

 

Vice President Shuman will address the committee and present this item. 

 

Proposed Action: Approval. Motion and second required. 

Item 5 One-Year and Five-Year Capital Outlay Requests (PECO Submissions)  (Attachment 1, 2)

Each year, Florida’s public universities are required to submit a Fixed Capital Outlay Request to the Board of Governors for potential incorporation into the Board of Governors’ budget request.  At the same time, they are expected to submit a Five-Year Capital Outlay request.   

 

The University of North Florida’s Board of Trustees is charged with approving and submitting the PECO plan for the university in consultation with the President. The attached schedule shows UNF’s proposed one-year and five-year capital requests (PECO). Each of the items included in this proposed request is consistent with the university’s goals and master plan. 

 

Vice President Shuman will address the committee and present this item. 

 

Proposed Action: Approval. Motion and second required. 

Item 6 Annual Capital Outlay Plan for Fiscal Year 2010-2011  (Attachment 1, 2)

According to Florida Statutes, the Board of Trustees shall, each year, adopt a capital outlay budget for the upcoming year.  This plan shall designate the proposed capital outlay expenditures by project from all fund sources.  Attached is the Annual Capital Outlay Budget for Fiscal Year 2010-2011.     

 

Vice President Shuman will address the committee and present this item. 

 

Proposed Action: Approval. Motion and second required. 

Item 7 Waiver of Out-of-State Fees for Graduate Assistants  (Attachment 1)

The university administration requests Board of Trustees approval to waive the out-of-state fees for graduate assistants. The request is premised on the fact that to remain competitive in recruiting the most qualified graduate assistants the university must have the ability to offer financial packages which include the waiver of these fees. All 7 of the state universities in Florida that reported back to our inquiry have such waivers in place.

 

Based on prior year enrollments, we estimate that these waivers would cost the university $145,000 next year. This cost was included in our 2010-2011 budget calculations.  

 

To qualify for this waiver, an out-of-state graduate student must be employed by the university as a graduate assistant, graduate research assistant, or graduate teaching assistant at .25 FTE or greater, and contributing to the university by teaching courses, assisting in sponsored research projects or performing other tasks associated with their discipline and of the benefit to the university. This waiver will only be in effect for the terms of the qualifying assistantship appointment. 

 

Vice President Serwatka will address the committee and present this item. 

 

Proposed Action: Approval. Motion and second required. 

Item 8 Direct Support Organizations (DSO’s) Budgets (Attachment 1, 2, 3, 4, 5)

The purpose of this item is to present, for review, budgets for UNF’s DSO’s, including the UNF Foundation, Inc.; the UNF Training & Service Institute, Inc.; The UNF Financing Corporation, Inc.; MOCA Jacksonville . 

 

Vice President Shuman will address the committee and present this item. 

 

Proposed Action: Review. No motion required.  

Item 9 Adjournment 

Chair Kendrick will adjourn the meeting.