University of North Florida
Board of Trustees

  • Meeting
October 18, 2007
University Center at 2:30pm

Agenda

 

Item 1 Call to Order

Chair Taylor will call the meeting to order.

Item 2 Chair’s Report 

Chair Taylor will address the Board and present the Chair’s report.

Item 3 President’s Report 

President Delaney will address the Board and present the President’s Report.

Item 4 Open Comments 

Chair Taylor will address those in attendance and offer opportunity for open comments.

Item 5 Consent Agenda 

Chair Taylor will address the Board and ask for approval of the consent agenda.

 

Proposed Action: Approval. Motion and second required. 

Item 5A Approval of the Minutes (June 26, 2007 and September 20, 2007)

Item 5B Items from the Educational Policy Committee

Item 5Bi Bachelor of Arts, French Studies, Department of World Languages, College of Arts and Sciences (Attachment 1, 2)

The approval of undergraduate and master’s degree programs is vested within the authority of the University of North Florida’s Board of Trustees. In accordance with these procedures, the University is submitting its request to add a new academic program. In particular, this request is to initiate a new undergraduate degree in French Studies. The degree would be offered through the College of Arts and Sciences.

 

The new major in French Studies will include courses in language proficiency, literature, culture and history.  We currently offer a comparable program in Spanish and it is time, in the evolution of the University, to add a major in French Studies.  Seven of the other state institutions offer similar majors.

 

This item was presented to the Educational Policy and received a motion for approval to the full Board.

Item 5Bii Tenure by Reason of Appointment (Dr. Courtney Hackney, Department of Biology, College of Arts and Sciences) (Attachment 1, 2)

The tenure nomination before the Board of Trustees is being recommended under the tenure by reason of appointment procedures. Under these procedures, the administration recommends awarding tenure to Dr. Courtney Hackney, Department of Biology, College of Arts and Sciences.

 

Dr. Hackney is to be appointed as a tenured professor of biology and director of the newly formed Coastal Biology Program, effective January 2, 2008. This is one of our flagship programs. Dr. Hackney has a strong national reputation.

 

This item was presented to the Educational Policy Committee and received a motion for approval to the full Board.

Item 5Biii New Degree/Major Programs Policy (Attachment 1, 2)

The New Degree/Major Programs policy is being presented to the Board of Trustees for review and approval, in compliance with the Board of Governor’s (BOG) policy.

 

The BOG has asked each university to modify its new program approval policy to meet their recommended standards. This revision in our policy puts us in line with these recommendations.  In substance we were doing what they had requested, but the revised policy clarified the format.

 

This policy has been vetted by Academic Affairs and the Council of Deans, and presented to the Educational Policy where it received a motion for approval to the full Board.

Item 5C Items from the Finance and Audit Committee 

Item 5Ci Traffic and Parking Regulations (Attachment 1, 2, 3, 4, 5,6, 7)

These regulations are being presented to the Board of Trustees for approval. The revisions in these regulations add some instances when parking boots can be used on vehicles as well as when permission to park on campus can be revoked. The changes also move date and time information from regulations to the web, allowing for term-to-term modifications, as well as allowing the Board to change amounts charged for parking annually without changing regulations.  Other revisions cover issues that are current practices which are not as of yet specified in regulation format.

 

These regulations received a motion for approval to the Board from the Finance and Audit Committee and will be effective immediately upon approval.

Item 5Cii Supplemental Educational Plant Survey (Attachment 1, 2, 3, 4, 5)

The University requests permission to submit a Supplemental Educational Plant Survey which addresses changes in our construction and building program.  The University proposes amending the survey to include the science and humanities building.

 

This item received a motion for approval by the full Board from the Finance and Audit Committee.

Item 5Ciii Audit Plan for the 2007-2008 Fiscal Year (Attachment 1, 2)

The purpose of this item is to provide to the Board of Trustees a proposed audit plan for the 2007-2008 fiscal year.

 

This plan was developed by meeting with key administrators to discuss various operational areas and the risks inherent in those areas, reviewing prior audit results for potential risk exposure, and coordinating with the Auditor General to avoid duplicate coverage.

 

This item received a motion for approval by the full Board from the Finance and Audit Committee.

Item 5Civ Quarterly Budget Report and Approval of a Transfer of Funds (Attachment 1, 2, 3, 4, 5)

This item provides a review of this quarter’s budget report. As noted on this report, the University recommends a loan $500,000 to Student Medical Services to fund a portion of the new space being built in the Brooks College expansion, and a transfer of $1.5 million for the construction of the Student Union.  In accord with the delegation of authority on budget transfers this requires an approval by the Board.

 

This item was reviewed by the Finance and Audit Committee and received a motion for approval from the full Board for a transfer of funds for the construction of the Student Union.

 

Vice President Shuman will address the committee and present the quarterly budget report and the request for approval of a transfer of funds.

Item 6 Schedule of Tuition and Fees (Attachment 1, 2)

The University proposes to increase in-state undergraduate tuition by 5 percent, beginning in January 2008. This increase has been mandated by the Florida Board of Governors. Each state university has been asked to approve the same increase.

 

If the increase is approved, it will require an emergency amendment to the current tuition and fees regulation.

 

Vice President  Serwatka will address the committee and present the proposed schedule of tuition and fees.

 

Proposed Action: Approval. Motion and second required. 

Item 6A Schedule of Tuition and Fee Regulation (Attachment 1, 2)

The purpose of this item is to present proposed amendments to the 2007 – 2008 tuition and fee regulation.  In accordance with the Board of Governors Regulation Development Procedures, the tuition and fee regulation will be promulgated as an emergency regulation.  Emergency promulgation is being undertaken in order to protect public interest and ensure the amended rates and fees are in full force and effect beginning January 2008.  Once the full Board of Trustees has voted to adopt the select regulation (tuition and fee regulation) as an emergency regulation, it will become effective immediately and will remain in effect for 90 days.  The select regulation will be promulgated simultaneously as a non-emergency regulation and submitted to the Board of Governors for final approval.  The Board of Governors will have up to 60 days to approve or disapprove the select regulation.

 

Approval required, with the express delegation of authority to the President to revise in accordance with any future BOG directives, in consultation with the Chair.

 

Vice President  Serwatka will address the committee and present the proposed Schedule of Tuition and Fees regulation.

 

Proposed Action: Approval. Motion and second required. 

Item 7 Purchase of the Auchter Building (Attachment 1, 2, 3)

The University requests permission to purchase the Auchter building and approval of a delegation of authority to the President to execute the purchase and sale agreement, as well as the closing documents required to complete the sale. 

 

During discussions on this item, the University will provide information on financing the purchase and the anticipated use of the building.  Currently, Institutional Advancement is slated to move into the building and the Foundation will cover a portion of the funding. Other funds will be drawn from auxiliary reserves. 

 

This item was discussed by the Finance and Audit Committee with trustees being satisfied with the information being provided at this time.

 

Vice President Shuman will address the Board and present the request for approval for the purchase of the Auchter building.

 

Proposed Action: Approval. Motion and second required. 

Item 7A Transfer of Funds to Purchase the Auchter Building (Attachment 1)

The University requests permission to transfer funds for the purpose of purchasing the Auchter Building, specifically to withdraw $3,125,000 from auxiliary reserve funds for the purchase. The other funds will be coming from Foundation Reserves (500,000) and the Alumni Association ($250,000). We anticipate the Foundation approving a loan for $1 million.

 

Vice President Shuman will address the Board and present the request for approval of the transfer of funds for the purpose of purchasing the Auchter Building.

 

Proposed Action: Approval. Motion and second required. 

Item 8 Possible Budget Reductions in Response to Tax Revenue Shortfalls (Attachment 1, 2)

Vice President Shuman will address the Board on actions the University has taken in response to the current 3.6 percent reduction in state funding and possible additional reductions going forward.

 

As part of this item, the University requests approval to the modifications we will be making to the 2007/2008 budget.

 

This item was discussed by the Finance and Audit Committee with trustees being satisfied with the information provided at this time.

 

Vice President Shuman will address the Board and discuss proposed and possible future budget reductions.

 

Proposed Action: Approval. Motion and second required. 

Item 9 Reports from the Finance and Audit Committee 

Item 9A Direct Support Organization’s (DSO’s) Audits (Attachment 1, 2, 3, 4)

The purpose of this item is to present, for review, the audits for UNF’s DSO’s, including the Training and Service Institute (TSI), UNF Foundation, Inc., and the UNF Financing Corporation (UNFFC).

 

Each of these audits has been reviewed by its board and appropriate committees. The audits were brought to the Finance and Audit Committee for review and are now being presented as part of the Board of Trustees’ oversight responsibility.

 

All of the audits were clean and have unqualified opinions. The UNF Foundation, Inc. audit included one management recommendation to hire an investment coordinator to assist with ongoing due diligence of the investments.

 

Vice President Shuman will address the Board and present the audits for UNF’s DSO’s.

 

Proposed Action: Review and oversight. No motion required. 

Item 9B Annual Audit Report 2006-2007 (Attachment 1, 2)

Mr. Robert Berry, Interim Director for Internal Auditing, will discuss the 2006-2007 Annual Audit Report.  The annual report summarizes the 2006–2007 fiscal year Office of Internal Auditing activities.  This includes disclosing the number of projects complete, allocation of resources, training activities, significant audit issues, department performance statistics and any other departmental activities.

 

This item was discussed by the Finance and Audit Committee with trustees being satisfied with the information being provided at this time.

 

Mr. Robert Berry will address the Board and present the Annual Audit Report for 2006-2007.

 

Proposed Action: Discussion. No motion required.  

Item 9C Accounts Receivable Write-offs (Attachment 1, 2)

Florida Statutes authorize the University’s Board of Trustees to charge off or settle uncollectible accounts. The Board delegated the authority for accounts receivable write-offs under $10,000 to the President of the University. As part of this delegation, the President will annually report the status of accounts receivable charge-offs to the Board.

 

This item was discussed by the Finance and Audit Committee and it was determined that there were no issues of concern.

 

As the President’s representative on this issue, Vice President Shuman will address the Board and present an update on the University’s accounts receivable write-offs for June 30, 2007.

 

Proposed Action: Discussion. No motion required. 

Item 9D Treasurer’s Report (Attachment 1, 2)

This item provides an overview of the annual treasurer’s report for year ending June 30, 2007.

This report was discussed at the Finance and Audit Committee and it was determined that there were no issues of concern.

Vice President Shuman will address the Board and present the treasurer’s report.

Proposed Action: Review. No motion required. 

Item 9E Capital Projects Quarterly Report and Change Orders (Attachment 1, 2)

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues including change orders. The capital projects quarterly report is being provided for review by the Board of Trustees.

 

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

 

Vice President Shuman will address the committee and present the quarterly budget report.

 

Proposed Action: Review:  No motion required. 

Item 10 Reports from the Educational Policy Committee 

Item 10A Reports on Animal Research and Care, New Administrative and Faculty Hires, UNF’s Graduate School, and U. S. News and World Report Rankings (Attachment 1, 2, 3, 4, 5)

Provost Mark Workman will address the Board and present reports on animal research, new administrative and faculty hires, UNF’s Graduate School and U. S. News and World Report rankings.

 

The animal research report responds to a recommendation from Trustee Kendrick and presents information on the care that animals used in research receive. The new administrative and faculty hires report provides details on administrative and faculty hires. The report from UNF’s Graduate School was requested by Chair Taylor and provides information on funding issues for the school. The U. S. News and World Report rankings are being presented to update the Board of Trustees on UNF’s performance in specific elements of this ranking system.

 

These reports were discussed at the Educational Policy Committee with no further information being requested at this time.

 

Proposed Action: Discussion. No motion required. 

Item 10B Fall 2007 Student Profile (Attachment 1, 2)

In the continued effort to keep trustees apprised of current metrics and trends within the University, Mr. John Yancey, Director of Admissions, and Associate Vice President Deb Kaye will present a progress brief on current fall enrollments and the profile for this year’s first-time-in-college students. 

 

This is Ms. Kaye’s and Mr. Yancey’s annual report.   They will be providing handouts on our current profile.  SAT scores have risen to 1177.

 

This report was presented to the Educational Policy Committee with no requests for further information.

 

Mr. John Yancey and Ms. Deb Kaye will address the Board and discuss the fall 2007 student profile.

 

Proposed Action: Discussion. No motion required. 

Item 11 Adjournment 

Chair Taylor will adjourn the meeting.