University of North Florida
Board of Trustees

  • Meeting
June 26, 2008
University Center at 2:30 p.m.

Agenda

Item 1 Call to Order 

Chair Taylor will call the meeting to order.

Item 2 Chair’s Report

Chair Taylor will address the Board and present the Chair’s Report.

Item 3 President’s Report 

President Delaney will address the Board and present the President’s Report.

Item 4 Open Comments 

Chair Taylor will offer opportunity for open comments.

Item 5 Consent Agenda 

Chair Taylor will address the Board and ask for approval of the consent agenda.

Proposed Action: Approval. Motion and second required.

Item 5A Approval of the Minutes (April 17, 2008

Item 5B Items from the Finance and Audit Committee 

Item 5Bi Repeal of Regulations (University Compliant and Grievance Resolution for Non-Union Employees; Hours of Work, Benefits and Leave Requirements; Separation from Employment)
(Attachment 1, 2, 3, 4)

These regulations are being presented for repeal.  Each regulation is being replaced with a policy that is based on (a) the current regulation with modifications or (b) our collective bargaining agreements.  The approval for repeal is being presented to the Board of Trustees, in accordance with the Board of Governors Regulation Development Procedures [Effective July 21, 2005].

 

The Finance and Audit Committee has reviewed these repeals and is recommending approval by the full Board.

Item 5Bii Revised Charter for the Finance and Audit Committee (Attachment 1, 2, 3)

The purpose of this item is to present for approval the revised charter for the Finance and Audit Committee. It is consistent with the Institute of Internal Auditors’ guidelines.

 

The Finance and Audit Committee has reviewed this revised charter and is recommending approval by the full Board.

Item 5Biii Revised Charter for the Office of Internal Auditing (Attachment 1, 2, 3)

The purpose of this item is to present for approval a charter for Office of Internal Auditing. This charter is consistent with the guidelines from the Institute of Internal Auditors.

 

The Finance and Audit Committee has reviewed this revised charter and is recommending approval by the full Board.

Item 5Biv Approve Transfer for Cash (Attachment 1)

The University administration seeks Board approval to permit the UNF Financing Corporation to utilize $10 million of University funds for the purpose of increasing the reserve fund, as required to comply with the requirements of the trust indenture.

 

The Finance and Audit Committee has reviewed this transfer for cash and is recommending approval from the full Board.

Item 5Bv Memorandum of Understanding (MOU) between the Board of Trustees and the UNF Financing Corporation (UNFFC) (Attachment 1, 2)

The MOU between the Board of Trustees and the UNFFC is being presented to the Board of Trustees for ratification. It has been approved by the UNFFC’s board of directors and the Finance and Audit Committee. The Finance and Audit Committee is recommending approval from the full Board.

Item 5Bvi Schedule of Tuition and Fees (Attachment 1, 2)

The University proposes the attached tuition and matriculations fees for 2008-2009.

 

The Finance and Audit Committee has reviewed the schedule of tuition and fees and is recommending approval from the full Board.

Item 5Bvii Amendment of Regulations (Schedule of Tuition and Fees; Special Fees, Fines and Penalties) (Attachment 1, 2, 3)

The purpose of this item is to present proposed amendments to the 2008 – 2009 tuition and fee regulations.  In accordance with the Board of Governors Regulation Development Procedures, the tuition and fee regulations will be promulgated to ensure the appropriate rates and fees are in full force and effect for 2008 – 2009 academic calendar.  Once the full Board of Trustees has voted to adopt the regulations (tuition and fee regulations), the regulation will be sent to the Board of Governors, for final review and approval.  The regulations will become effective upon approval of the Board of Governors. 

 

The Finance and Audit Committee has reviewed the amendment of regulations and is recommending approval from the full Board.

Item 5Bviii Policy and Procedure for Increasing Miscellaneous University Fees (Attachment 1, 2)

A revision of the Policy and Procedures for Increasing Miscellaneous University Fees is being submitted for approval by the Board of Trustees. The revision to the existing policy allows the President to establish distance learning fees.

 

The Finance and Audit Committee has reviewed this policy and is recommending approval from the full Board.

Item 5Bix One-Year and Five-Year Capital Requests (PECO) Submissions (Attachment 1, 2)

Each year, Florida’s public universities are required to submit a Fixed Capital Outlay Request to the Board of Governors for potential incorporation into the Board of Governors’ budget request.  At the same time, they are expected to submit a Five-Year Capital Outlay request. 

 

The University of North Florida’s Board of Trustees is charged with approving and submitting the PECO plan for the University in consultation with the President. The attached schedule shows UNF’s proposed one-year and five-year capital requests (PECO). Each of the items included in this proposed request is consistent with the University’s goals and master plan.

 

The Finance and Audit Committee has reviewed the PECO submissions and is recommending approval from the full Board.

Item 5Bx Annual Capital Outlay Plan for Fiscal Year 2008-2009 (Attachment 1, 2)

According to Florida Statutes, the Board of Trustees shall, each year, adopt a capital outlay budget for the upcoming year.  This plan shall designate the proposed capital outlay expenditures by project from all fund sources.  Attached is the Annual Capital Outlay Budget for Fiscal Year 2008-2009.

 

The Finance and Audit Committee has reviewed the Annual Capital Outlay Plan and is recommending approval from the full Board.

Item 5C Items from the Educational Policy Committee 

Item 5Ci Tenure Nominations (Attachment 1, 2, 3)

The purpose of this item is to present a list of tenure nominees for University faculty. These nominees have been reviewed by the Provost and President and the appropriate University committees. The Educational Policy Committee has reviewed the tenure nominees and made a recommendation for approval by the full Board. Upon approval, these nominees will be forwarded to the Florida Board of Education.

 

Twenty-one of these are being recommended based on a traditional review of their credentials. Three are being recommended by reason of appointment.

 

The Educational Policy Committee has reviewed the list of tenure nominees and is recommending approval from the full Board.

Item 5Cii Florida Equity Reports (Attachment 1, 2)

The purpose of this item is to present the annual report addressing the requirements of the Florida Educational Equity Act (FEEA) and the Equity Accountability Program (EAP) statutes. Each state university is required to maintain an annual equity plan for appropriate representation of women and minorities in senior level administrative positions, within tenure track faculty and within faculty granted tenure. In addition universities are required to monitor student participation in programs or courses where certain protected classes are underrepresented and to ensure that provisions of non-discrimination laws are adhered to and educational resources are equitably distributed.

 

This report must be approved by the University President and the University Board of Trustees and submitted to the Board of Governors, through the Office of the Chancellor, by June 30, 2008.

 

The Educational Policy Committee has reviewed this report and is recommending approval from the full Board.

Item 5Ciii Repeal of Regulation (Student Records – Accessing) (Attachment 1, 2)

This regulation is being presented for repeal and will be replaced with a newly promulgated policy.  The approval for repeal is being presented to the Board of Trustees, in accordance with the Board of Governors Regulation Development Procedures [Effective July 21, 2005].

 

The Educational Policy Committee has reviewed this repeal and is recommending approval by the full Board.

Item 6 UNF Budget (Attachment 1, 2, 3, 4, 5, 6)

Each university board of trustees is required to approve the university budget prior to submission to the Florida Board of Governors and the Florida Legislature.

 

The Finance and Audit Committee held open workshops on the attached budget proposal and is recommending approval from the full Board.

 

Vice President Shuman will address the Board and present the budget.

 

Proposed Action: Approval. Motion and second required.

Item 7 Legislative Budget Request (LBR) (Attachment 1, 2)

Provost Workman will present the proposed Legislative Budget Request for funding of the Academic Roadmaps Initiative.  One of the goals in the BOG strategic plan and necessary for Legislative Budget Request funding requests is Access to and Production of Degrees.  The Academic Roadmaps system is designed to track student progress through their studies. 

 

The purpose of this item is to seek approval for the Academic Roadmaps proposal as a proposed Legislative Budget Request. The University also requests that the Board chair be given authority to approve modifications to this proposal based on input from the Board of Governors and/or its staff.

 

Provost Workman will address the Board and present this item.

 

Proposed Action: Approval. Motion and second required.

 

Item 8 Reports from the Finance and Audit Committee 

Item 8A Direct Support Organizations (DSO’s) Budgets (Attachment 1, 2,3, 4)

The purpose of this item is to present, for review, budgets for UNF’s DSO’s, including UNF’s Financing Corporation (UNFFC), the Training and Service Institute (TSI) and the UNF Foundation, Inc.

 

Vice President Shuman will address the Board and discuss this item.

 

Proposed Action: Review. No motion required.

Item 8B Quarterly Budget Report (Attachment 1,2)

The purpose of this item is to present this quarter’s budget report.

 

Vice President Shuman will address the Board and discuss this item.

 

Proposed Action: Review. No motion required.

Item 8C Treasurer’s Report (Attachment 1, 2)

The purpose of this item is to present to the Board the treasurer’s report, as of April 30, 2008.

 

Vice President Shuman will address the Board and present this item.

 

Proposed Action: Review. No motion required.

Item 8D Capital Projects Quarterly Report and Change Orders (Attachment 1, 2)

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues including change orders. The capital projects quarterly report is being provided for review by the Board of Trustees.

 

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

 

Vice President Shuman will address the Board and present this item.

 

Proposed Action: Review. No motion required.

Item 9 Report on the Educational Policy Committee Meeting 

Item 10 Adjournment 

Chair Taylor will adjourn the meeting.