University of North Florida
Board of Trustees

  • Meeting
October 2, 2008
University Center at 2:30 p.m.

Agenda

Item 1 Call to Order 

Chair Taylor will call the meeting to order.

Item 2 Chair’s Report 

Chair Taylor will address the Board and present the Chair’s Report.

Item 3 President’s Report 

President Delaney will address the Board and present the President’s Report.

Item 4 Open Comments 

Chair Taylor will offer opportunity for open comments.

Item 5 Consent Agenda 

Chair Taylor will address the Board and ask for approval of the consent agenda.

 

Proposed Action: Approval. Motion and second required.

Item 5A Approval of the Minutes (June 26, 2008 and September 18, 2008

Item 5B Items from the Finance and Audit Committee 

Item 5Bi Housing Rental Rates for 2009-2010 (Attachment 1, 2, 3, 4, 5)

This is a request to approve new housing rental rates for 2009-2010, allowing the University to use accurate rates in recruitment documents for students who will be enrolling next fall. These rates have been reviewed by students and endorsed by the President. 

 

The Finance and Audit Committee has reviewed the housing rental rates and is recommending approval by the full Board.

Item 5Bii Newly Proposed Purchasing Regulations (Overview; Bonding Requirements; Notice and Protest Procedures) (Attachment 1, 2, 3, 4)

This request is to approve a set of proposed purchasing regulations. These regulations have been reviewed by the Finance and Audit Committee and received a recommendation for approval by the full Board.

 

These regulations will be effective immediately upon approval.

Item 5Biii Repeal of Rule (Administration and Finance Purchasing Program) (Attachment 1)

This rule (regulation) is being presented for repeal. It will be replaced with newly proposed regulations.  (See ii above.)

 

In accordance with the Board of Governors Regulation Development Procedures, this approval for repeal was presented to the Finance and Audit Committee. The Finance and Audit Committee is recommending approval by the full Board.

Item 5Biv Supplemental Educational Plant Survey (Attachment 1, 2, 3, 4)

The University requests permission to submit a supplemental Educational Plant Survey which addresses changes in our construction and building program.

 

The Finance and Audit Committee has reviewed the supplemental Educational Plant Survey and is recommending approval from the full Board.

Item 5Bv 2008-2009 Audit Plan for the Office of Internal Auditing (Attachment 1, 2, 3)

The purpose of this item is to present the 2008-2009 fiscal year Office of Internal Auditing Audit Plan. This plan was reviewed by the Finance and Audit Committee and received a recommendation for approval by the full Board.

Item 5C Items from the Educational Policy Committee 

Item 5Ci Approval of Tenure by Reason of Appointment (Dr. Michael Philip Toglia, Chair and Professor, Department of Psychology, College of Arts and Sciences) (Attachment 1, 2)

The tenure nomination before the Board is being recommended under the tenure by reason of appointment procedures. Under these procedures, the administration recommends awarding tenure to Dr. Michael Philip Toglia, Department of Psychology, College of Arts and Sciences.

This request was reviewed by the Educational Policy Committee and received a recommendation for approval by the full Board.

Item 6 Memorandum of Understanding (MOU) between the UNF Board of Trustees and the UNF Financing Corporation (UNFFC) (Attachment 1, 2)

The MOU between the UNF Board of Trustees and the UNFFC is being presented for ratification by the Board of Trustees. This MOU further clarifies fund management between the University and the UNFFC. It has been reviewed by the UNFFC board of directors and the Finance and Audit Committee.

 

Vice President Shuman will address the Board and present this item.

 

Proposed Action: Approval. Motion and second required.

Item 7 Report on the Museum of Contemporary Art (Attachment 1)

President Delaney will update the Board on discussions with the Museum of Contemporary Art.

 

Proposed Action: Discussion. No motion required.

Item 8 Report on the NCAA Campus Visitation (Attachment 1, 2)

Vice President Owen will update the Board on recent developments in the NCAA D-I certification process, including the Peer Review Team’s campus visit.

 

Proposed Action: Discussion. No motion required.

Item 9 Reports from the Finance and Audit Committee 

Item 9A Direct Support Organizations (DSO’s) Audits (Attachment 1, 2, 3, 4)

The purpose of this item is to present, for review, audits for UNF’s DSO’s, including UNF’s Financing Corporation (UNFFC), the Training and Service Institute (TSI) and the UNF Foundation, Inc.

 

These reports have been reviewed by their respective boards and the Finance and Audit Committee.

 

Vice President Shuman will address the Board and discuss this item.

 

Proposed Action: Review. No motion required.

Item 9B Accounts Receivable Write-offs (Attachment 1, 2)\

Florida Statutes authorize the University’s Board of Trustees to charge off or settle uncollectible accounts. The Board delegated the authority for accounts receivable write-offs under $10,000 to the President of the University. As part of this delegation, the President will annually report the status of accounts receivable charge-offs to the Board.

 

As the President’s representative on this issue, Vice President Shuman will address the Committee and present an update on the University’s accounts receivable write-offs for June 30, 2008.

 

Proposed Action: Discussion. No motion required.

Item 9C Treasurer’s Report (Attachment 1, 2)

This item provides an overview of the annual treasurer’s report for year ending June 30, 2008. Also provided will be clarification on the risks of staying in the SBA versus the University’s own investing.

 

Vice President Shuman will address the Board and present the treasurer’s report.

 

Proposed Action: Review. No motion required.

Item 9D Quarterly Budget Report (Attachment 1, 2)

The purpose of this item is to present this quarter’s budget report.

 

Vice President Shuman will address the Board and discuss this item.

 

Proposed Action: Review. No motion required.

Item 9E Capital Projects Quarterly Report and Change Orders (Attachment 1, 2)

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues including change orders. The capital projects quarterly report is being provided for review by the Board of Trustees. The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

 

Vice President Shuman will address the Board and present this item.

 

Proposed Action: Review. No motion required.

Item 10 Report from the Educational Policy CommitteeMeeting 

Item 10A Fall 2008 Student Profile (Attachment 1, 2)

In the continued effort to keep trustees apprised of current metrics and trends within the University, Associate Vice President Deb Kaye will present a progress brief on current fall enrollments and the profile for this year’s first-time-in-college students. 

 

Ms. Deb Kaye will address the Board and discuss the fall 2008 student profile.

 

Proposed Action: Review. No motion required.

Item 11 Adjournment 

Chair Taylor will adjourn the meeting.