University of North Florida
Board of Trustees
Finance and Audit Committee

  • Meeting
September 30, 2009
University Center at 1:30 p.m.

Agenda

Item 1 Call to Order 

Chair Kendrick will call the meeting to order.

Item 2 Minutes (June 15, 2009, August 25, 2009

Chair Kendrick will address the committee and present for approval the minutes from the June 15 meeting and August 25 conference call.

 

Proposed Action: Approval. Motion and second required.

Item 3 Open Comments 

Chair Kendrick will address the committee and offer the opportunity for open comments.

 

Open Comments: No motion required.

Item 4 Master Plan Evaluation and Appraisal Report (Attachment 1, 2, 3)

The Board of Governors requires the Board of Trustees to approve the master plan evaluation and appraisal report.

 

Vice President Shuman will address the committee and provide a short narrative of the university’s assessment of how successful the current master plan is in meeting the goals, objectives and policies as stated in the master plan.

 

Proposed Action: Approval. Motion and second required.

Item 5 Direct Service Organization’s (DSO’s) Audits (1) UNF Training and Services Institute, Inc.,   (2) UNF Foundation, Inc., (3) UNF Financing Corporation (Attachment 1, 2, 3, 4)

The purpose of this item is to provide a review of the 2008-2009 fiscal year audit activities for the university’s DSOs.

 

Vice President Shuman will address the committee and present these audits.

 

Proposed Action: No motion required.

Item 6 MOCA Jacksonville (Budget and Financial Statements) (Attachment 1, 2, 3)

The purpose of this item is to present for review the budget and financial statements for MOCA Jacksonville, the university’s newest DSO.

 

Vice President Shuman will address the committee and present these statements.

 

Proposed Action: No motion required.

Item 7 2008-2009 Office of Internal Auditing Annual Report (Attachment 1, 2)

The purpose of this item is to present a review of the 2008-2009 fiscal year audit activities.

 

Mr. Robert Berry, Director of the Office of Internal Auditing, will address the committee and present the annual report.

 

Proposed Action: No motion required.

Item 8 Approval of the 2009-2010 Audit Plan for the Office of Internal Auditing (Attachment 1, 2)

The purpose of this item is to present for approval the proposed 2009-2010 fiscal year Office of Internal Auditing audit plan.

 

Mr. Robert Berry will address the committee and present the proposed audit plan.

 

Proposed Action: Approval.Motion and second required.

Item 9 Office of Internal Auditing Annual Report Status Update (Attachment 1, 2)

The purpose of this item is to present a status update for this fiscal year’s audit activities.

 

Mr. Robert Berry, Director of the Office of Internal Auditing, will address the committee and present the update.

 

Proposed Action: No motion required.

Item 10 Audit Charter for the Office of Internal Auditing (Attachment 1, 2)

The purpose of this item is to review and ratify the proposed charter for the Office of Internal Auditing. This item is consistent with the Institute of Internal Auditors’ guidelines.

 

Mr. Robert Berry will address the committee and present the proposed charter.

 

Proposed Action: Approval. Motion and second required.

Item 11 Audit Charter for the Finance and Audit Committee (Attachment 1, 2)

The purpose of this item is to review and ratify the proposed charter for the Finance and Audit Committee. This item is consistent with the Institute of Internal Auditors’ guidelines.

 

Mr. Robert Berry will address the committee and present the proposed charter. 

 

Proposed Action: Approval. Motion and second required.

Item 12 Litigation Update (Attachment 1)

Twice each year the university provides the Board of Trustees with an update on the university’s pending significant litigation.

 

Mr. Chris Wrenn, Associate General Counsel, will address the committee and present an update on currently pending significant litigation.

 

Proposed Action: No motion required.

Item 13 Accounts Receivable Write-offs (Attachment 1, 2)

Florida Statutes authorize the university’s Board of Trustees to charge off or settle uncollectible accounts. The Board delegated the authority for accounts receivable write-offs under $10,000 to the President of the university. As part of this delegation, the President will report annually the status of accounts receivable charge-offs to the Board.

 

As the President’s representative on this issue, Vice President Shuman will address the committee and present an update on the university’s accounts receivable write-offs for June 30, 2009.

 

Proposed Action: No motion required.

Item 14 Quarterly Budget Report (Attachment 1, 2)

This item provides for a review of this quarter’s budget report.

 

Vice President Shuman will address the committee and present the quarterly budget report.

 

Proposed Action: No motion required.

Item 15 Treasurer’s Report (Attachment 1, 2)

This item provides for review an overview of the annual treasurer’s report for year ending June 30, 2009.

 

Vice President Shuman will address the committee and present the treasurer’s report.

 

Proposed Action: No motion required.

Item 16 Adjournment 

Chair Kendrick will adjourn the meeting.