University of North Florida
Board of Trustees
Finance and Audit Committee

  • Meeting
June 1, 2009
University Center at 1:30 p.m.

Agenda

Item 1 Call to Order 

Chair Twomey will call the meeting to order.

Item 2 Minutes ( March 12, 2009 ) 

Chair Twomey will address the committee and ask for approval of the minutes.

 

Proposed Action: Approval. Motion and second required. 

Item 3 Open Comments 

Chair Twomey will address those in attendance and offer opportunity for open comments.

 

Proposed Action: No motion required. 

Item 4 One-Year and Five-Year Capital Outlay Requests (PECO Submissions) (Attachment  1 ,  2 )

Each year, Florida’s public universities are required to submit a Fixed Capital Outlay Request to the Board of Governors for potential incorporation into the Board of Governors’ budget request.  At the same time, they are expected to submit a Five-Year Capital Outlay request. 

 

The University of North Florida’s Board of Trustees is charged with approving and submitting the PECO plan for the university in consultation with the President. The attached schedule shows UNF’s proposed one-year and five-year capital requests (PECO). Each of the items included in this proposed request is consistent with the university’s goals and master plan.

 

Vice President Shuman will address the committee and present the PECO submissions.

 

Proposed Action: Approval. Motion and second required.

Item 5 Approval of the University Prompt Pay Regulation (Attachment  1 ,  2 )

This regulation is being amended to correct out-of-date references and remove the term “financial” as it refers to the university’s advance payment for goods and services.

 

Vice President Shuman will address the committee and ask for approval of the proposed regulation.

 

Proposed Action: Approval. Motion and second required. 

Item 6 Office of Internal Auditing (OIA) Status Update (Attachment  1 ,  2 )

The OIA will present an update detailing the status of audit activities including internal audits, advisory services, investigations, follow-up activity and administrative tasks.

 

Mr. Robert Berry, Interim Director for the OIA, will address the Committee and present this status update.

 

Proposed Action: Review. No motion required. 

Item 7 Quarterly Budget Report (Attachment  1 ,  2 )

Vice President Shuman will present this quarter’s budget report.

 

Proposed Action: Review. No motion required. 

Item 8 Treasurer’s Report (Attachment  1 ,  2 )

Vice President Shuman will present the current treasurer’s report.

 

Proposed Action: Review. No motion required. 

Item 9 Adjournment 

Chair Twomey will adjourn the meeting.

Budget Workshop (Attachment  1 ,  2 ,  3 ,  4 ,  5 ,  6 ,  7 ,  8 )