University of North Florida
Board of Trustees
Finance and Audit Committee

Meeting
June 15, 2009
University Center at 2:30 p.m.

Agenda

Item 1 Call to Order 

Chair Twomey will call the meeting to order.

Item 2 Minutes ( June 1, 2009 ) 

Chair Twomey will address the committee and ask for approval of the minutes.

 

Proposed Action: Approval. Motion and second required. 

Item 3 Open Comments 

Chair Twomey will address the committee and offer opportunity for open comments.

 

Proposed Action:No motion required. 

Item 4 Amendment of Policy (University Holidays) (Attachment  1 ,  2 ,  3 )

Over the past two years, the university has provided additional leave during the winter break in recognition of the increase demand being placed on employees who received no pay increases.  The state auditors who are conducting our current operational audit have questioned the provisions we were using to offer this paid leave.  In a survey of other campuses, we find that similar questions are being asked at other universities.

 

In response to our conversations with the state auditors, the university is proposing changes to our current holiday leave policy, making explicit the president’s ability to make these judgments as UNF’s chief executive officer.  The administration is also asking the Board to approve the leave dates for the past two years.

 

Vice President and General Counsel Stone will address the committee and present the policy.

 

Proposed Action: Approval. Motion and second required. 

Item 5 Amendment of Regulations (Schedule of Tuition and Fees; Special Fees, Fines and Penalties) (Attachment  1 ,  2 ,  3 )

The practice in previous years has been that the schedule of tuition and fees and the amendments to the regulations were presented simultaneously; however, to meet deadlines for the Board of Governors’ review and approval of tuition differential charges, the schedule of tuition and fees was approved by the Board of Trustees in May and subsequently approved by the Board of Governors.

 

The purpose of this item is to present proposed amendments to the 2009 – 2010 tuition and fee regulations. The regulations will become effective upon approval of the Board of Trustees and the Board of Governors. 

 

Vice President and General Counsel Stone will address the committee and present the tuition and fees regulations.

 

Proposed Action: Approval. Motion and second required. 

Item 6 UNF Budget (Attachment  1 ,  2 ,  3 ,  4 ,  5 ,  6 ,  7 ,  8 ,  9 ,  10 )

Each university board of trustees is required to approve the university budget prior to submission to the Florida Board of Governors and the Florida Legislature. The Finance and Audit Committee held open workshops on the attached budget proposal and is seeking a recommendation for approval to the Board of Trustees.

 

Vice President Shuman will address the committee and present UNF’s budget.

 

Proposed Action: Approval. Motion and second required. 

Item 7 Annual Capital Outlay Plan for Fiscal Year 2009-2010 (Attachment  1 ,  2 )

According to Florida Statutes, the Board of Trustees shall, each year, adopt a capital outlay budget for the upcoming year.  This plan shall designate the proposed capital outlay expenditures by project from all fund sources.  Attached is the Annual Capital Outlay Budget for Fiscal Year 2009-2010.  
 
Vice President Shuman will address the committee and present this plan.

 

Proposed Action: Approval. Motion and second required. 

Item 8 Direct Support Organizations (DSO’s) Budgets (Attachment  1 ,  2 ,  3 ,  4 )

The purpose of this item is to present, for review, budgets for UNF’s DSO’s, including the UNF Foundation, Inc.; the UNF Training & Service Institute, Inc.; and The UNF Financing Corporation, Inc.

 

Vice President Shuman will address the committee and present this item.

 

Proposed Action: Review. No motion required. 

Item 9 Adjournment 

Chair Twomey will adjourn the meeting.