University of North Florida
Board of Trustees

  • Meeting
October 8, 2009
University Center at 2:30 PM

Agenda

 

Item 1 Call to Order 

Chair Taylor will call the meeting to order.

Item 2 Chair’s Report 

Chair Taylor will address the Board and present the Chair’s Report. 

Item 3 President’s Report 

President Delaney will address the Board and present the President’s Report. 

Item 4 Open Comments 

Chair Taylor will offer opportunity for open comments concerning items on this agenda. 

Item 5 Consent Agenda 

Chair Taylor will address the Board and ask for approval of the consent agenda.

 

Proposed Action: Approval. Motion and second required.

Item 5A Approval of the Minutes ( June 25, 2009 )

Item 5B Items from the Finance and Audit Committee 

Item 5Bi MasterPlan Evaluation and Appraisal Report (Attachment   1 ,   2 ,  3 )

The Board of Governors requires the Board of Trustees to approve the master plan evaluation and appraisal report.

 

The Finance and Audit Committee reviewed the master plan evaluation and appraisal report and is recommending approval by the full Board.

Item 5Bii 2009-2010 Audit Plan for the Office of Internal Auditing (Attachment  1 ,  2 )

This item presents for approval the proposed 2009-2010 fiscal year Office of Internal Auditing audit plan.

 

The Finance and Audit Committee reviewed the 2009-2010 audit plan for the Office of Internal Auditing and is recommending approval by the full Board.

Item 5Biii Audit Charter for the Office of Internal Auditing (Attachment  1 ,  2 )

This item presents for approval the amended charter for the Office of Internal Auditing. This item is consistent with the Institute of Internal Auditors’ guidelines.

 

The Finance and Audit Committee reviewed the amended audit charter for the Office of Internal Auditing and is recommending approval by the full Board.

Item 5Biv Audit Charter for the Finance and Audit Committee (Attachment  1 ,  2 )

This item presents for reaffirmation the current charter for the Finance and Audit Committee. This item is consistent with the Institute of Internal Auditors’ guidelines.

 

The Finance and Audit Committee reviewed the audit charter for the Finance and Audit Committee and is recommending reaffirmation by the full Board.

Item 5C Items from the Educational Policy Committee 

Item 5Ci Approval of Regulation – Student Conduct Code (Attachment  1 ,  2 )

The purpose of this item is to present proposed amendments to the Student Conduct Code.

 

The Educational Policy Committee has reviewed the student conduct code and is making a recommendation for approval to the full Board.

Item 6 Reports from the Finance and Audit Committee  

Trustee Kendrick will present the reports from the Finance and Audit Committee.

Item 6A Direct Service Organization’s (DSO’s) Audits: (1) UNF Training and Services Institute, Inc., (2) UNF Foundation, Inc., (3) UNF Financing Corporation (Attachment  1 ,  2 ,  3 ,  4 )

This item presents a review of the 2008-2009 fiscal year audit activities for the university’s DSO’s.

 

Vice President Shuman will provide details to the Board of Trustees on these audit reports.

 

Proposed Action: Report. No motion required.

Item 6B MOCA Jacksonville (Budget and Financial Statements) (Attachment  1 ,  2 ,  3 )

The purpose of this item is to present for review the budget and financial statements for MOCA Jacksonville, the university’s newest DSO.

 

Vice President Shuman will add to the discussion on MOCA Jacksonville’s budget and financial statements.

 

Proposed Action: Report. No motion required.

Item 6C Capital Projects Quarterly Report and Change Orders (Attachment  1 ,  2 )

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues including change orders. The capital projects quarterly report is being provided for review by the Board of Trustees.

 

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

 

Vice President Shuman will provide details to the Board of Trustees regarding change orders and narrate the capital projects report.

 

Proposed Action: Report. No motion required.

Item 6D Accounts Receivable Write-offs (Attachment  1 ,  2 )

Florida Statutes authorize the university’s Board of Trustees to charge off or settle uncollectible accounts. The Board delegated the authority for accounts receivable writer-offs under $10,000 to the President of the university. As part of this delegation, the President will report annually the status of accounts receivable charge-offs to the Board.

 

Vice President Shuman, as the President’s representative on this issue, will report to the Board of Trustees the status of accounts receivable charge-offs as of June 30, 2009.

 

Proposed Action: Report. No motion required.

Item 6E Quarterly Budget Report (Attachment  1 ,  2 )

This item provides, for review, this quarter’s budget report.

 

Vice President Shuman will provide details to the Board of Trustees about this report.

 

Proposed Action: Report. No motion required.

Item 6F Treasurer’s Report (Attachment  1 ,  2 )

This item provides an overview of the annual treasurer’s report for year ending June 30, 2009.

 

Vice President Shuman will provide details to the Board of Trustees about this report.

 

Proposed Action: Report. No motion required.

Item 6G Report on the Settlement for the Litigation of the Science and Engineering Building (Attachment  1 )

President Delaney will summarize the terms of the settlement related to the science and engineering building.

 

Proposed Action: Report. No motion required.

Item 7 Reports from the Educational Policy Committee  

Trustee Hicks will present the reports from the Educational Policy Committee.

Item 7A New Administrative and Faculty Hires (Attachment  1 ,  2 ,  3 )

This item provides a report on recent administrative and faculty hires for review by the Board of Trustees.

 

Associate Vice President Campbell will speak to the Board of Trustees about the university’s new administrative and faculty hires.

 

Proposed Action: Report. No motion required.

Item 7B Fall 2009 Student Profile (Attachment  1 )

This item presents a progress brief on current fall enrollments and the profile for this year’s first-time-in-college students.

 

Associate Vice President Kaye and Mr. Yancey, Director of Admissions, will speak to the Board of Trustees about the fall 2009 student profile.

 

Proposed Action: Report. No motion required.

Item 8 Adjournment 

Chair Taylor will adjourn the meeting.