Luther Coggin, Ann Hicks, Bruce Taylor
Edythe Abdullah, Toni Crawford, Jerry Watterson
As all actions had to be taken by the full board, it was determined that the meeting could continue even though quorum had not been met. Chair Hicks called the conference call to order and asked for a motion to approve the minutes. The minutes were approved.
Dr. Camp was present to discuss tenure nominations, as Provost Kline was unable to attend the meeting. Dr. Camp said there were two ways to earn tenure: through departmental level nomination, which proceeded through every level up to the president for approval; and tenure upon hire, usually for distinguished faculty or upper level administrative positions. He said he would like to put the listed faculty members nominated for tenure and tenure upon hire before the committee for consideration.
Chair Hicks asked to be educated on the ranking system for faculty. Dr. Camp replied that assistant professor was the first rank of tenure, though most weren’t tenured at that point. Tenure and associate professor were tied together as of about six years ago, he said, and the next rank above associate was full professor. He said there could be a mixture of decisions, faculty could be tenured and not promoted, etc. Usually after six years of being an assistant professor, faculty were promoted and tenured in the seventh year.
Trustee Coggin asked about the faculty ranking and promotions, stating that he would like to hear each professor’s rank and promotion information along with the tenure information. Chair Hicks agreed, stating she would like the information as well. Dr. Camp said all of the faculty up for tenure in the College of Arts and Sciences and the College of Health had been assistant professors and had received promotion and tenure. In the College of Education, two professors were not promoted and received tenure only, as they had already reached the rank of associate professor. One professor in the College of Computing Sciences, Engineering and Construction was promoted to full professor and tenured. Trustee Coggin thanked Dr. Camp for explaining the information. Chair Hicks asked that the information be included on the list presented to the full board. The committee members voted to recommend the list to the full board.
Dr. Camp also discussed the legislative budget requests. He said the requests had been prioritized as a result of discussions with Academic Affairs, the provost’s office, and the deans of the colleges. Dean Serwatka said that each university put forward requests to the Board of Governors to determine which requests best fit its mission. The requests were then forwarded to the Governor’s office to go into the Governor’s budget in some sort of priority order reflecting the Board of Governors’ mission. The requests were sometimes funded by the Legislature and sometimes not, he said, but the list did reflect some of the future interests of the University. President Delaney added that the Governor was particularly interested in nursing and education, so the University’s requests had been directed to those areas primarily in an effort to gain as much funding for UNF as possible. Committee members agreed to forward the requests to the Board of Trustees.
Lina Monell, director of Equal Opportunity Programs, said that committee members had been provided with background information on the report so she said she wouldn’t go into much detail except to say that the purpose of the report was to monitor and ensure that universities were compliant with federal and state legislation relating to equity in education.
Ms. Monell said there were five separate equity reports for each university, which were to be submitted to the Office of Equity and Access (OEA) for review. The OEA could return the document with recommended changes. She went over the different sections of the report: the first part listed the policies and procedures, the second part discussed incomplete items or pending actions. The University did not currently have any pending items. Part 3 involved student participation and contained a program analysis of graduate enrollments, and a look at enrollments overall, including strategies to enhance program completion, enrollments, graduate enrollments, and student retention among minorities.
In response to a question from Trustee Taylor regarding fluctuations in demographics, Jim Owen, director of Graduate Studies, replied that the changes could be related to specific cohorts such as the master’s program offered in Belize through the College of Education. Other fluctuations were the result of increased recruitment and marketing efforts at historically black colleges, etc., around the region.
Ms. Monell said the fourth part of the report was about athletics and asked Kathy Klein to discuss that section. Ms. Klein said this section dealt with the diversity of athletes and coaching positions, an ongoing challenge largely due to availability and pay, and employment strategies to encourage applications from minorities and women. Also included in this part of the report were policies and procedures, an extensive self review done by the Title IX committee, department and team budget expense reports, and the Gender Equity Survey. In the survey were two areas of non compliance: another full-time female assistant coach was needed, and locker rooms for the women’s swimming and diving teams were also needed. The coaching position was to be filled by August 1, 2005, and she said the need for locker rooms should be addressed by a fund-raising campaign for athletics this fall. An analysis of athletic participation by sport as it compared to student enrollment was also included in the report.
Ms. Klein asked if there were any questions. Chair Hicks said she did not have any questions but said she appreciated the work that had gone into the report.
Ms. Monell presented the Employment Accountability Plan, which, she said, covered three major groups: senior executive administration, academic level administration, and faculty. She said six additional female chairs were needed to reach parity in academic level administration. She also went over areas of under representation in faculty and the strategies outlined to attain the University’s goals. She said that she was unsure how to go about conducting the presidential evaluation as related to equity. Also, the president was to evaluate the provost, deans, vice presidents, and chairs but a process had not yet been established for this. Ms. Monell went over the One Florida initiative which listed strategies for various grant projects to help high school students to attend and also included community involvement.
Ms. Monell said university administration was very pleased with the way the report turned out; it was the first time of such broad university involvement. Trustee Taylor said it was an outstanding report. Chair Hicks and Trustee Coggin concurred. Ms. Monell said the report was a draft that would be reviewed by the OEA. She said changes should be received before the full board meeting. The final deadline for submitting the report with changes to Tallahassee was June 30. Chair Hicks requested a motion to recommend the report. Trustee Coggin offered the motion, it was seconded by Trustee Taylor and passed. Trustee Coggin said the meeting was very informative thanked those who had presented. Chair Hicks thanked everyone for their participation and adjourned the meeting.
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