University of North Florida
Board of Trustees

  • Meeting
June 25, 2009
Student Union at 2:30 p.m.

Agenda

Pre Agenda Item 1 Brooks College of Health Department of Nutrition and Dietetics

Professor Judith C. Rodriguez is the newly elected president of the American Dietetic Association (ADA), the world’s largest organization of food and nutrition professionals. She will address the Board and discuss how her new role will impact our UNF community as well as the global community.

Item 1 Call to Order 

Chair Taylor will call the meeting to order.

Item 2 Chair’s Report 

Chair Taylor will address the Board and present the Chair’s Report.

Item 3 President’s Report 

President Delaney will address the Board and present the President’s Report.

Item 4 Open Comments 

Chair Taylor will offer opportunity for open comments concerning items on this agenda.

Item 5 Consent Agenda 

Chair Taylor will address the Board and ask for approval of the consent agenda.

 

Proposed Action: Approval. Motion and second required.

Item 5A Approval of the Minutes (April 16, 2009; May 22, 2009

Item 5B Items from the Finance and Audit Committee 

Item 5Bi One-Year and Five-Year Capital Outlay Requests (PECO Submissions) (Attachment 1)

Each year, Florida’s public universities are required to submit a Fixed Capital Outlay Request to the Board of Governors for potential incorporation into the Board of Governors’ budget request.  At the same time, they are expected to submit a Five-Year Capital Outlay request. 

 

The University of North Florida’s Board of Trustees is charged with approving and submitting the PECO plan for the university in consultation with the President. The attached schedule shows UNF’s proposed one-year and five-year capital requests (PECO). Each of the items included in this proposed request is consistent with the university’s goals and master plan.

 

The Finance and Audit Committee reviewed the PECO submissions and is recommending approval by the full Board.

Item 5Bii Approval of an Amendment of the University Prompt Pay Regulation (Attachment 1)

This regulation is being amended to correct out-of-date references and remove the term “financial” from the phrase “financial best interest” in referring to the university’s decisions to make advance payments.

 

The Finance and Audit Committee reviewed the amended regulation and is recommending approval by the full Board.

Item 5Biii Approval of an Amendment of the Schedule of Tuition and Fees Regulation and the Special Fees, Fines and Penalties Regulation (Attachment 1)

The practice in previous years has been that the schedule of tuition and fees and the amendments to the regulations were presented simultaneously; however, to meet deadlines for the Board of Governors’ review and approval of tuition differential charges, the schedule of tuition and fees was approved by the Board of Trustees in May and subsequently approved by the Board of Governors.

 

The purpose of this item is to present proposed amendments to the 2009 – 2010 tuition and fee regulations. The regulations will become effective upon approval of the Board of Trustees and the Board of Governors. 

 

The Finance and Audit Committee reviewed these amended regulations and is recommending approval by the full Board.

Item 5Biv Annual Capital Outlay Plan for Fiscal Year 2009-2010 (Attachment 1)

According to Florida Statutes, the Board of Trustees shall, each year, adopt a capital outlay budget for the upcoming year.  This plan shall designate the proposed capital outlay expenditures by project from all fund sources.  Attached is the Annual Capital Outlay Budget for Fiscal Year 2009-2010.

 

The Finance and Audit Committee reviewed the Capital Outlay Plan and is recommending approval by the full Board.

Item 5C Items from the Educational Policy Committee 

Item 5Ci Tenure (Attachment 1)

The purpose of this item is to present a list of tenure nominees from the university faculty. Twenty nominees are being recommended based on a traditional review of their credentials and one nominee is being recommended by reason of appointment.

 

The President and the Educational Policy Committee have reviewed these nominees and both are making a recommendation for approval to the full Board.

Item 5Cii Florida Educational Equity Act Report (FEEA) (Attachment 1)

The purpose of this item is to present the annual report addressing the requirements of the Florida Educational Equity Act (FEEA), Gender Equity in Athletics, and the Equity Accountability Program (EAP) statutes. Each state university is required to maintain an annual equity plan for appropriate representation of women and minorities in senior level administrative positions, within tenure track and non-tenure track faculty and within faculty granted tenure. In addition, universities are required to monitor student participation in programs or courses where certain protected classes are underrepresented and to ensure that provisions of non-discrimination laws are adhered to and educational resources are equitably distributed.

 

This report must be approved by the university President and the university Board of Trustees and submitted to the Board of Governors, through the Office of the Chancellor, by June 30, 2009.

 

This item has been reviewed by the Educational Policy Committee and is being recommended for approval by the full Board.

Item 5Ciii Approval of Regulations (Amendment to the Religious Observances Regulation; Repeal of the Educational Research Center for Child Development; Approval of the Educational Research Center for Child Development Regulation) (Attachment 1)

The purpose of this item is to present for review and approval, regulations that are current and consistent with Board of Governors (BOG) regulations and with current university practices.  The regulations are being presented for approval and adoption, in accordance with the BOG Regulation Development Procedures [Effective July 21, 2005].

 

These regulations were reviewed by the Educational Policy Committee and recommended for approval by the full Board.

Item 6 UNF Budget (Attachment 1, 2)

Each university board of trustees is required to approve the university budget prior to submission to the Florida Board of Governors and the Florida Legislature.

 

The Finance and Audit Committee held open workshops on the attached budget proposal and is recommending approval from the full Board.

 

Vice President Shuman will address the Board and present the budget.

 

Proposed Action: Approval. Motion and second required.

Item 7 Approval of an Amendment of the University Holidays Policy (Attachment 1)

Over the past two years, the university has provided additional leave during the winter break in recognition of the increase demand being placed on employees who received no pay increases.  The state auditors who are conducting our current operational audit have questioned the provisions we were using to offer this paid leave.  In a survey of other campuses, we find that similar questions are being asked at these universities.

 

In response to our conversations with the state auditors, the university is proposing changes to our current holiday leave policy, making explicit the President’s ability to make these judgments as UNF’s chief executive officer.  The administration is also asking the Board to approve the leave dates for the past two years.

 

The Finance and Audit Committee reviewed the amended policy and is recommending approval by the full Board.

 

Proposed Action: Approval. Motion and second required.  

Item 8 Reports from the Finance and Audit Committee 

Trustee Twomey will present the reports from the Finance and Audit Committee.

Item 8A Treasurer’s Report (Attachment 1)

Under this item the university will provide the Board with an overview of the treasurer’s report.

 

Proposed Action: Report. No motion required.

Item 8B Quarterly Budget Report (Attachment 1)

The purpose of this item is to present this quarter’s budget report.

 

Proposed Action: Report. No motion required.

Item 8C Capital Projects Quarterly Report and Change Orders (Attachment 1)

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues including change orders. The capital projects quarterly report is being provided for review by the Board of Trustees.

 

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

 

Proposed Action: Report. No motion required.

Item 8D Direct Support Organizations (DSO’s) Budgets (Attachment 1)

The purpose of this item is to present, for review, budgets for UNF’s DSO’s, including the UNF Foundation, Inc.; the UNF Training & Service Institute, Inc.; and The UNF Financing Corporation, Inc.

 

Proposed Action: Report. No motion required.

Item 9 Reports from the Educational Policy Committee 

There are no reports at this time.

Item 10 Adjournment 

Chair Taylor will adjourn the meeting.