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Commodities or contractual services available from a single source shall be exempted from the competitive solicitation process. Sole source documents shall be publicly posted by the purchasing office for three working days. Working days do not include Saturdays, Sundays or University holidays.
Commodities and contractual services purchased for any amount exceeding $75,000, available only from a single source, may be exempted from the bid requirement when the University certifies and documents that there is only one source of supply capable of meeting the University's requirements. A purchase order may be issued for the non-competitive item(s) when the Sole Source Certification is approved by the Director of Purchasing and Vice President for Administration and Finance and after the posting requirement has been met.
Purchase orders issued using the Sole Source Certification may not be subsequently increased by change orders in amounts exceeding the bid limit without appropriate approval and signatures.
The Vice President for Administration and Finance approves an annual certification of non-competitive purchases based on the recommendation of the Director of Purchasing. These are commodities and/or services purchased on a regular basis that have proven to be non-competitive and available from a single source.
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