Vendor Information

 

UNF welcomes open competition in order to foster a mutually beneficial relationship with our vendors. We welcome and encourage vendors interested in doing business with the University.

 

We promote fair, ethical and legal trade practices at all times, adhering to the Code of Ethics of the National Association of Educational Procurement. UNF follows mandates in accordance with Board of Trustees, Florida Statues and University Policies and Procedures.

 

The University of North Florida must have a Vendor Application and W9 on file to conduct business with any vendor. All vendors who wish to conduct business with UNF must complete a Vendor Registration Form and W9 form. You may e-mail them to banner-purchase@unf.edu, fax them to (904) 620-2462, or mail them to the address below.

 

University of North Florida

Purchasing Department

1 UNF Drive
Jacksonville, FL 32224-7699 

 

 

 

Please note that both forms must be submitted to Purchasing. The W9 alone is not sufficient, even for PCard orders. Also, please note that the processing time between submitting the forms and the vendor being entered in Banner is typically one to two days and may be longer at certain times of the year.

 

 

Credit Letter for University of North Florida 

 

Credit Letter for UNF   

 

 

 Fraudulent purchase Order Attempts

 

Please be aware that there are active fraudulent attempts to place purchase orders and request for quotations that claim to originate from the University of North Florida. Common traits or themes in these fraudulent attempts that may assist you in identifying this illegal activity are:

 

  • The email message is poorly written, with misspellings and awkward sentence structure
  • The sender's email address or website link is not authentic to the University of North Florida
  • The message may request shipment of products to a non-University address
  • The message may include an attachment that is designed to look like a purchase order, may 
  • Include a logo or other graphic, and a signature that may look legitimate
If your company has been contacted, please report incidents and file a claim using the Internet Crime Complaint Center at www.ic3.gov. The purchasing department at the University of North Florida appreciates the important role our suppliers play in providing goods and services to our faculty and staff in support of their academic, research and administrative endeavors.

 


 Insurance Requirements for Vendors and Non-Construction Contracts

 

Vendors (whether corporation, sole proprietorship or partnership) shall procure and maintain during the term of the contract insurance as required by the University of North Florida. Insurance requirements are specified at https://www.unf.edu/ehs.