UNF welcomes open competition in order to foster a mutually beneficial relationship with our vendors. We welcome and encourage vendors interested in doing business with the University.
We promote fair, ethical and legal trade practices at all times, adhering to the Code of Ethics of the National Association of Educational Procurement. UNF follows mandates in accordance with Board of Trustees, Florida Statues and University Policies and Procedures.
The University of North Florida must have a Vendor Application and W9 on file to conduct business with any vendor. All vendors who wish to conduct business with UNF must complete a Vendor Registration Form and W9 form. You may e-mail them to firstname.lastname@example.org, fax them to (904) 620-2462, or mail them to the address below.
University of North Florida
1 UNF Drive, Suite 2950Jacksonville, FL 32224-7699
Please note that both forms must be submitted to Procurement Services. The W9 alone is not sufficient, even for PCard orders. Also, please note that the processing time between submitting the forms and the vendor being entered in Banner is typically one to two days and may be longer at certain times of the year.
Purchase Order Terms and Conditions
Credit Letter for University of North Florida
Credit Letter 8-19-16
Fraudulent Purchase Order Attempts
Please be aware that there are active fraudulent attempts to place purchase orders and request for quotations that claim to originate from the University of North Florida. Common traits or themes in these fraudulent attempts that may assist you in identifying this illegal activity are:
Insurance Requirements for Vendors and Non-Construction Contracts
Vendors (whether corporation, sole proprietorship or partnership) shall procure and maintain during the term of the contract insurance as required by the University of North Florida. Insurance requirements are specified at www.unf.edu/ehs.
Fraudulent Pruchase Order Activity
We want to alert you to an active scam involving purchase orders and request for product quotations that purport to originate from The University of North Florida but are in fact fraudulent. We can share some common traits or themes of these fraudulent emails that may help reduce risk to your company in becoming a financial victim of this scam:
- The email message is poorly written, with misspellings and awkward sentence structure.
- The sender's email address or website link are not authentic to The University of North Florida.
- The message requests shipment of products to a non-University of North Florida address.
- The message may include an attachment that is designed to look like a pruchase order, may include a logo or other graphic, and a signature that may look legitimate.
If you believe you have received a fraudulent email, purchase order, or request for quote that appears to be from The University of North Florida and would like to verify its legitimacy before responding and/or filling the order. you can contact Procurement Services by phone, Monday through Friday, 8 a.m. - 5 p.m. (EST) at (904) 620-2730.
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