Purchasing Department

Save the Date:

Thursday, March 12, 2015
Northeast Regional Matchmaker

 

Notice to Vendors: Fraudulent Purchase Order Attempts


Please be aware that there are active fraudulent attempts to place purchase orders and request for quotations that claim to originate from the University of North Florida. Common traits or themes in these fraudulent attempts that may assist you in identifying this illegal activity are:


• The email message is poorly written, with misspellings and awkward sentence structure

• The email message is poorly written, with misspellings and awkward sentence structure

• The sender’s email address or website link are not authentic to the University of North Florida

• The message may request shipment of products to a non-University address

• The message may include an attachment that is designed to look like a purchase order, may

• Include a logo or other graphic, and a signature that may look legitimate.

 

If your company has been contacted, please report incidents and file a claim using the Internet Crime Complaint Center at www.ic3.gov.

 

The purchasing department at the University of North Florida appreciates the important role our suppliers play in providing goods and services to our faculty and staff in support of their academic, research and administrative endeavors.

 

 

Notice to Vendors:  Affirmative Actions

 

The University of North Florida and its vendors, contractors and subcontractors shall abide by the requirements of 41 CFR 60–300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.

The University of North Florida and its vendors, contractors and subcontractors shall abide by the requirements of 41 CFR 60–741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

 

UPS Inbound/Outbound Shipping Program

 

The purchasing department has contracted with United Parcel Service of America, Inc. (UPS) for both University business-related outbound and inbound shipping. Their integrated delivery network and advanced shipping and tracking technology promises to provide reliable service and streamline our processes to improve efficiencies on campus to save time, cut costs and improve sustainability efforts. Services include on-call pickup, customized envelopes, electronic billing and full visibility and tracking via UPS.com. To set up a departmental UPS account, contact Mike Trotter at mtrotter@unf.edu or 904-620-1741.

 

 

OfficeMax Merges with Office Depot:

 

OfficeMax and Office Depot have recently completed a merger- the new organization is called Office Depot, Inc. The University's contract with OfficeMax has not been impacted by this merger. You should continue to order your office supplies online at the link provided on the MyWings Staff page.

 

 

 

 

Important Dates Purchasing Cost Savings Important Updates
Creating a Requisition Class

FY 13 Total:

$853,390.50

UNF's Revised Purchasing and Protest Regulations
Fall Semester Dates:  TBA 

FY 14 Total:

$716,837.37

 Purchases Requiring Prior Approval

Register for Creating  A Requisition Class FY 15 - 1st Quarter:  $300,499.36  Pcard Allowable List, Effective August 1, 2014
Creating A Requisition Manual FY 15 - 2nd Quarter:   
  FY 15 - 3rd Quarter:  
 

FY 15 - 4th Quarter: