Procurement Services

Announcements:

The Purchasing Department has officially changed its name to Procurement Services

The legacy term "purchasing" denotes a reactive environment with more tactical and transaction functions and heavy emphasis on process and compliance. "Procurement" is a broader term that has a proactive and strategic focus for achieving best value/dollar savings, process efficiency, innovation and customer service. You will gradually notice the name change on our web site, signage, bid solicitations and other documents.

Smoke-Free Campus Initiative

 Effective August 01, 2015, the University of North Florida is designated Smoke-Free.  The act of smoking is prohibited on University controlled properties.

-  This regulation applies to all members of the University community, which includes faculty, staff, students,

   volunteers, contractors and visitors.

-  The use of smoke-free electronic cigarettes is permitted outdoors only.

-  The sale of smoking products is prohibited.

-  The free distribution of smoking products is prohibited.

-  Smoking related advertising or sponsorships is prohibited.

 

For the complete regulation, see http://www.unf.edu/president/polocies_regulations/01-General/1_0140R.aspx

Procurement Services announces the following year-end deadlines:

Monday, June 8 . . . . . . . . . . . . Banner Requisitions and iContracts Agreements due

Monday, June 15 . . . . . . . . . . . FY16 Requistions may be submitted

Monday, July 31. . . . . . . . . . . .  FY15 Standing Orders will be liquidated

 

FY15 Year-End Memorandum  

 

 

Notice to Vendors:  Fraudulent Purchase Order Attempts:

 
Please be aware that there are active fraudulent attempts to place purchase orders and request for quotations that claim to originate from the University of North Florida. Common traits or themes in these fraudulent attempts that may assist you in identifying this illegal activity are:


• The email message is poorly written, with misspellings and awkward sentence structure

• The email message is poorly written, with misspellings and awkward sentence structure

• The sender’s email address or website link are not authentic to the University of North Florida

• The message may request shipment of products to a non-University address

• The message may include an attachment that is designed to look like a purchase order, may

• Include a logo or other graphic, and a signature that may look legitimate.

 

If your company has been contacted, please report incidents and file a claim using the Internet Crime Complaint Center at www.ic3.gov.

 

Procurement Services at the University of North Florida appreciates the important role our suppliers play in providing goods and services to our faculty and staff in support of their academic, research and administrative endeavors.

 


UPS Inbound/Outbound Shipping Program

 

Procurement Services has contracted with United Parcel Service of America, Inc. (UPS) for both University business-related outbound and inbound shipping. Their integrated delivery network and advanced shipping and tracking technology promises to provide reliable service and streamline our processes to improve efficiencies on campus to save time, cut costs and improve sustainability efforts. Services include on-call pickup, customized envelopes, electronic billing and full visibility and tracking via UPS.com. To set up a departmental UPS account, contact Mike Trotter at mtrotter@unf.edu or 904-620-1741.

 

 

 

 

Important Dates Purchasing Cost Savings Important Updates
Creating a Requisition Class

FY 13 Total:

$853,390.50

UNF's Revised Purchasing and Protest Regulations
Summer Semester Dates:  
Jun 23  (9 a.m. - 11 a.m.)  53/1400
Jul 21  (9 a.m. - 11 a.m.)  12/4301
Aug 18  (9 a.m. - 11 a.m.)  53/1400

FY 14 Total:

$716,837.37

 Purchases Requiring Prior Approval

Register for Creating  A Requisition Class FY 15 - 1st Quarter:  $300,499.36  Pcard Allowable List, Effective August 1, 2014
Creating A Requisition Manual FY 15 - 2nd Quarter: $270,957.47  
  FY 15 - 3rd Quarter:  $390,585.03  
 

FY 15 - 4th Quarter: