Hicks Hall, Building 53, Suite 2800Phone: (904) 620-2920Fax: (904) 620-2469E-mail: email@example.com
Invoice Date: The date listed on the vendor’s invoice or the request date of the direct pay invoice.
Transaction Date: The current date.
Payment Due Date: Three to ten days after the Transaction Date, based on how long it takes the back-up to be received in Accounts Payable.
Vendor Invoice Number: The number listed on the vendor’s invoice, if none provided the number assigned by the dept. using the following formula:
a) The first 3 characters of the invoice number should be the payee’s initials.
1. For individuals, this includes the first initial of the first name, the first initial of the middle name and the first initial of
the last name. If a middle initial is not available, this character should be excluded.
i. Example: John Little Smith should appear as JLS.
2. For corporations, this includes the first three letters of the company’s name.
i. Example: Dell Corporation should appear as DEL.
3. The next (6) characters will be the date of the transaction (MMDDYY).
i. Example: March 1, 2008 will appear as 030108
Banner Invoice Number: The Banner assigned invoice # starting with an “I”.
DIRECT PAY EXPENSES
FREQUENTLY USED COMMODITY/ACCOUNT CODES
BANNER ACCOUNT CODE
Athletic Game Officials
Catering and Food Products
Employee Reimbursements of Moving Expense –Non Taxable
Employee Reimbursements of Moving Expense –Taxable
Employee Advertising Bills
Foreign Travel- Meals
Foreign Travel- Lodging
Foreign Travel – Common Carrier
Gasoline Credit Card Payments for State Vehicles
Inter-library Loans/Library Vouchers
Medical Expenses for Student Athletes
In State Travel – Registration, Misc
In State Travel – Meals
In State Travel – Lodging
In State Travel – Common Carrier
Out of State Travel – Registration, Misc
Out of State Travel – Meals
Out of State Travel – Lodging
Out of State Travel – Common Carrier
Payments to Research Subjects
Registration Only – On Campus
Third Party Payments for International Travel
Bottles Water Service
Office Supplies, Paper Products, Signs/Materials
Rentals for Space and Building
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