MyWings Employee Self-Service Instructions Electronic Form W-2 Tax Statement
As required by the Internal Revenue Service (IRS), the University of North Florida must provide all employees a Form W-2 Wage and Tax Statement each calendar year to be used by the employee in completing their annual Form 1040, 1040A or 1040EZ US Individual Income Tax Return. The Form W-2 Tax Statement details the employee's wages, tax withholding and other important payroll information for the calendar year. In previous years, employees received paper copies of their Form W-2 Wage and Tax Statements.
As an alternative to the paper Form W-2 Wage and Tax Statements, University of North Florida employees may elect to receive their Form W-2 Wage and Tax Statements electronically online through the MyWings Employee-Self Service System. Please read the entirety of this notice and provide your consent to receive all future W-2 Wage and Tax Statements exclusively in electronic format.
Advantages of the electronic Form W-2 Wage and Tax Statement
- Earlier employee access to the Form W-2 Tax and Wage Statement
- The electronic Form W-2 Wage and Tax Statement can never be lost, stolen, delayed or misplaced by the U.S. postal service or by the employee.
- Accessibility to the electronic Form W-2 Wage and Tax Statement from anywhere the employee has access to a computer.
- Access to the form is securely protected through UNF myWings portal.
Consent to Receive Form W-2 Wage and Tax Statement in electronic format in lieu of paper form
The Internal Revenue Service (IRS) allows the use and distribution of Form W-2 Wage and Tax Statements in electronic form in lieu of paper forms. In order to do so, employees must consent to receive their Form W-2 Wage and Tax Statements in electronic format by completing the following steps:
- Go to UNF myWings Portal
- Enter your UNF ID and Password. Click the Login button or press enter to continue.
- Click the Staff tab.
- Under the My Applications channels, click "W-2 Electronic Consent" link.
- Read the Electronic W-2 Consent Statement, check the "Consent to receive W-2 electronically:" check box.
- Click the Submit button.
A visual online guide is also available in accessing the Electronic W-2 Consent form.
Employees who consent to receive his/her Form W-2 Wage and Tax Statement online will not receive a paper copy of the Form W-2 Wage and Tax Statement. If an employee does not consent, he/she will continue to receive a paper copy of the Form W-2 Wage and Tax Statement and will be mailed to their permanent/legal address. An employee who chooses to receive his/her Form W-2 Wage and Tax Statement online can also receive a paper copy of the W-2 Wage and Tax Statement by contacting the Payroll Office. Request for a paper copy does not withdraw the employee's consent for electronic delivery of all future W-2 Wage and Tax Statements. The employee can change his/her option and withdraw consent to online delivery by un-checking the consent check box and clicking the Submit button, by e-mail or other written notice to:
University of North Florida
1 UNF Drive, Hicks Hall, Bldg. 53, 2nd Floor, Suite 2850
Jacksonville, FL 32224
Phone: (904) 620-2984 or (904) 620-2706
If consent is withdrawn, it will only be effective for W-2 Wage and Tax Statements not yet issued. The provision of an employee's Form W-2 Wage and Tax Statement by electronic format will automatically cease upon the employee's termination of employment with the University of North Florida.
All employees should be cognizant that the Form W-2 Wage and Tax Statement, even when provided electronically, should print the W-2 Wage and Tax Statement for personal record keeping. Each year's online electronic W-2 Tax Statements will remain on myWings Employee Self-Service through October 15th.
For any additional questions, please contact the UNF Payroll Office at (904) 620-2984 or (904) 620-2706.