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Enterprise Systems

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Degree Evaluations

Archive Degree Evaluations (After Degrees Post)


Enrollment Services Records Processing runs the Population Selection process (GLBDATA), Batch Compliance process (SMRBCMP), and the FTP to Imaging process (WSM1015) for awarded degrees for the prior term 3 to 4 weeks after degree post.  Enrollment Services Records Processing staff will verify that the archive was successful but checking the records in the imaging system.  The imaging query is ‘Advising – Degree Evaluations’. 

 

When running Batch Compliance for the archive an additional parameter, not used when creating degree evaluations for pending graduates, is needed to create a file of all degree evaluations that will then be sent to the imaging system.  This parameter is ‘11 Compliance Print Type’.  Compliance Types are defined on SMACPRT.

 

Awarded Graduates and Archiving 

 

 

     For Non AA degrees  

    1.  Run GLBDATA (creates population selection to be used with SMRBCMP)

 

 

Population Selection
        01 Selection Identifier 1 GRADUATED
  06 Application Code STUDENT
  07 Creator ID of Selection ID JSHERBUR
     --- Additional Parameters after Saving  
  88 Grad_Term Enter Graduation Term Code
  88 College Enter College Code to Process

 

    2.   Run SMRBCMP (creates new Degree Evaluation and output file for Archiving)

          Write down Banner Job Number as it will be required in the next step.

 

 

Batch Compliance
       01 Process Term Enter Gradation Term Code
  02 Run Mode P (for Population Selection)
  03 Application Code STUDENT
  04 Selection Identifier GRADUATED
  05 Creator ID JSHERBUR
  06 User ID

ID of person who ran GLBDATA

  07 Curriculum Source D
  08 Degree Status AW
  09 Hardcopy for Population Y
  11 Compliance Print Type ARCHIVE
  19 Default Parameter Code CERT

 

    3.   Run WSM1015

          Moves output file created during SMRBCMP to imaging.

          Parameter:  Banner Job Number from SMRBCMP

 

    For AA Degrees  

    1.  Run GLBDATA (creates population selection to be used with SMRBCMP)

 

 

tion Selection
        01 Selection Identifier 1 GRAD_APP_AA
  06 Application Code STUDENT
  07 Creator ID of Selection ID KHUFFORD
     --- Additional Parameters after Saving  
  88 Grad_Term Enter Graduation Term Code

 

    2.   Run SMRBCMP (creates new Degree Evaluation and output file for Archiving)

          Write down Banner Job Number as it will be required in the next step. 

 

 

Batch Compliance
      01 Process Term Enter Gradation Term Code
  02 Run Mode P (for Population Selection)
  03 Application Code STUDENT
  04 Selection Identifier GRAD_APP_AA
  05 Creator ID KHUFFORD
  06 User ID

ID of person who ran GLBDATA

  07 Curriculum Source D
  08 Degree Status AW
  09 Hardcopy for Population Y
  11 Compliance Print Type ARCHIVE
  19 Default Parameter Code CERT

 

 

3.   Run WSM1015

      Moves output file created during SMRBCMP to imaging.

      Parameter:  Banner Job Number from SMRBCMP



Automated Batch Compliance


A nightly process creates a population selection that is used with the Batch Compliance Banner process (SMRBCMP).  The students are selected based on recent activity (since the last time the process ran) on their records.  Only students with an Active General Student (SGASTDN) record are selected.  The following are the criteria for the student to be processed: 

  • Change to General Student Record (SGBSTDN)
  • Change to Term Course Maintenance Record (SHRTTRM)
  • Change to Hours or GPA (SHRLGPA)
  • Change to Student Attributes (SGRSATT)
  • Change to Registration Audit (SFRSTCA)                       
  • Change to Transfer Course Attributes (SHRTATT)

Students who have a pending degree record or an awarded degree record that matches their SGASTDN record are excluded from the process.

 

The process runs for the current term and the next two terms and creates a degree evaluation.  This enables degree evaluations to be created for future terms in case of a change in curriculum for the student.

 

Technical Notes: 

Technical Notes
    AppWorx Chain      NSTU_ADVISING
  Job  

WSM5070

SMRBCMP

  Package   wksmcap
  Procedure   p_batch_popsel


Batch Compliance for Final Certifications (After Grades Post)


Enrollment Services Records Processing runs the Population Selection process (GLBDATA) and Batch Compliance process (SMRBCMP) for pending graduates for the current term after grades are posted as part of end of term (grade) processing.  AA Degrees are handled separately from all other degrees.  For Final Certifications neither AA degrees nor other degree look at in-progress work.  This is noted by parameter ‘19 Default Parameter Code’. 

 

Pending Graduates for Final Certifications (creates population selection to be used with SMRBCMP)

 

    For Non AA degrees  

    1.  Run GLBDATA (creates population selection to be used with SMRBCMP)

 

 

Population Selection
        01 Selection Identifier 1 PENDING_GRADS
  06 Application Code STUDENT
  07 Creator ID of Selection ID JSHERBUR
     --- Additional Parameters after Saving  
  88 Grad_Term Enter Graduation Term Code
  88 College Enter College Code to Process

 

    2.   Run SMRBCMP (creates new Degree Evaluation)

 

 

Batch Compliance
       01 Process Term Enter Gradation Term Code
  02 Run Mode P (for Population Selection)
  03 Application Code STUDENT
  04 Selection Identifier PENDING_GRADS
  05 Creator ID JSHERBUR
  06 User ID

ID of person who ran GLBDATA

  07 Curriculum Source D
  08 Degree Status PN
  19 Default Parameter Code CERT

 

 

    For AA Degrees  

    1.  Run GLBDATA (creates population selection to be used with SMRBCMP)

 

 

tion Selection
        01 Selection Identifier 1 GRAD_APP_AA
  06 Application Code STUDENT
  07 Creator ID of Selection ID KHUFFORD
     --- Additional Parameters after Saving  
  88 Grad_Term Enter Graduation Term Code

 

    2.   Run SMRBCMP (creates new Degree Evaluation)

 

 

Batch Compliance
       01 Process Term Enter Gradation Term Code
  02 Run Mode P (for Population Selection)
  03 Application Code STUDENT
  04 Selection Identifier GRAD_APP_AA
  05 Creator ID KHUFFORD
  06 User ID

ID of person who ran GLBDATA

  07 Curriculum Source D
  08 Degree Status PN
  19 Default Parameter Code CERT


Batch Compliance for Pre-Certifications (After Graduation Application Deadline)


Enrollment Services Records Processing runs the Population Selection process (GLBDATA) and Batch Compliance process (SMRBCMP) for pending graduates for the current term after the graduation application deadline.  AA Degrees are handled separately from all other degrees.  AA degrees do not look at in-progress work.  This is noted by parameter ‘19 Default Parameter Code’. 

 

 

Pending Graduates for Pre-Certifications (creates population selection to be used with SMRBCMP)

 

 

    For Non AA degrees  

 

    1.  Run GLBDATA (creates population selection to be used with SMRBCMP)

 

 

Population Selection
        01 Selection Identifier 1 PENDING_GRADS
  06 Application Code STUDENT
  07 Creater ID of Selection ID JSHERBUR
    -- Additional Parameters after Saving  
  88 Grad_Term Enter Graduation Term Code
  88 College Enter College Code to Process

 

 

    2.  Run SMRBCMP (creates new Degree Evaluation)

 

Batch Compliance
       01 Process Term Enter Gradation Term Code
  02 Run Mode P (for Population Selection)
  03 Application Code STUDENT
  04 Selection Identifier PENDING_GRADS
  05 Creator ID JSHERBUR
  06 User ID

ID of person who ran GLBDATA

  07 Curriculum Source D
  08 Degree Status PN

  

    For AA Degrees  

     1.   Run GLBDATA (creates population selection to be used with SMRBCMP)            

 

 

Population Selection
        01 Selection Identifier 1 GRAD_APP_AA
  06 Application Code STUDENT
  07 Creator ID of Selection ID KHUFFORD
     --- Additional Parameters after Saving  
  88 Grad_Term Enter Graduation Term Code

 

 

     2.   Run SMRBCMP (creates new Degree Evaluation) 

            

Batch Compliance
        01 Process Term Enter Gradation Term Code
  02 Run Mode P (for Population Selection)
  03 Application Code STUDENT
  04 Selection Identifier GRAD_APP_AA
  05 Creator ID KHUFFORD
  06 User ID

ID of person who ran GLBDATA

  07 Curriculum Source D
  08 Degree Status PN
  19  Default Parameter Code CERT


Batch Compliance for Active Students


In order for all active students to have an up-to-date degree evaluation, a process to generate a population selection used in conjuction with Banner Batch Compliance (SMRBCMP) runs on a monthly basis after the purge (SMPCPRG).  The process selects all students who have an active General Student (SGASTDN) record for the input term.  Students who have a pending degree record or an awarded degree record that matches their SGASTDN record are excluded from the process.  The process runs for the current term and the next two terms and creates a degree evaluation. 

  

Technical Notes: 

echnical Notes
    AppWorx Chain      NSTU_MONTHLY_PROCESSES
  Job  

WSM5071

  Package   wksmcap
  Procedure   p_all_active_batch_popsel

 

 

Technical Notes
    AppWorx Chain      NSTU_MONTHLY_PROCESSES
  Job  

SMRBCMP



Purge Degree Evaluations


Since degree evaluations are being created on a daily basis, it is good practice to remove some of the old degree evaluations periodically.  To that end, an automated Banner process (SMPCPRG) runs the first Friday of every month through AppWorx to purge all but most recent degree evaluations. 

 

In addition, prerequisite checking causes degree evaluations to be generated.  These degree evaluations are purged monthly.  Another way that degree evaluations are created is through the FACTS website.  These degree evaluations are purged nightly in the NSTU_ADVISING chain.

 

Technical Notes: 

Technical Notes
    AppWorx Chain      NSTU_MONTHLY_PROCESSES; NSTU_ADVISING
  Job  

SMPCPRG