In order to assess students appropriately for repeated courses, there are several processes that run on a monthly basis to prepare data used during fee assessment.

The following Board of Governors Regulation requires institutions to assess fees to students who have repeated a course more than twice.

BOG 7.001 Tuition and Associated Fees

11) Each student enrolled in the same undergraduate college-credit course more than twice shall pay tuition at 100 percent of the full cost of instruction and shall not be included in calculations of full-time equivalent enrollments for state funding purposes. Students who withdraw or fail a class due to extenuating circumstances may be granted an exception only once for each class pursuant to established university regulations. The university may review and reduce these fees paid by students due to continued enrollment in a college-credit class on an individual basis contingent upon the student’s financial hardship. For purposes of this paragraph, first-time enrollment in a class shall mean enrollment in a class fall semester 1997 or thereafter. Calculations of the full cost of instruction shall be based on the system-wide average of the prior year’s cost of undergraduate programs in the state university system using the expenditure analysis.

Identify Potential Excess Hours Issues

Check for various conditions in student records for issues that cause problems with excess hours. In most cases, these issues cause the excess hour process to set the student's program hours to zero - which, in turn, causes all of the student's hours to be in excess. If any issues are found, a report is emailed to the excess-hrs-issues distribution list.

The report identifies

• Students with no program hours allocated
• Degree-seeking students in non-degree seeking majors
• Students with dual enrollment admission but not a dual enrollment student type

 Technical Notes:

	AppWorx Chain		NSTU_WEEKLY_PROCESSES
	Job		WSF1520
	Package		wksfexb
	Procedure		p_check_coding

Insert Exemptions for Repeat

There can be extenuating circumstances in which a student’s course may be exempt from the course repeat regulation.  These are courses where the student withdraws with a full refund.  All students whose Registration Status is WR, WM, or WS will have their courses inserted into the Exemptions table which is then used during fee assessment.

 

Technical Notes: 

Technical Notes

	AppWorx Chain		NSTU_MONTHLY_PROCESS
	Job		WSF5530
	Package		wksfrpb
	Procedure		p_insert_exemptions

Maintain Excess Hours Information

As part of the Excess Hours process, in order to assess students appropriately for excess hours, a number of tables are populated to prepare for fee assessment.

 

Between monthly processing, this job monitors changes in transfer work for affected students and reprocesses excess hours information for them. 

 

Technical Notes:

	AppWorx Chain		NSTU_REGISTRATION
	Job		WSF5550
	Package		wksfexb
	Procedure		p_update_excess

Process Excess Hours Information

As part of the Excess Hours process, in order to assess students appropriately for excess hours, a number of tables are populated to prepare for fee assessment.

Rebuild Repeated Courses Table

For all active students, all undergraduate non-exempt courses that have been completed or are in-progress are selected.  Any courses that are no longer active will be replaced with their current equivalent course.  For each course that the student has repeated, the repeatability of each course is reviewed to see if the student has reached the limit.  Each repeated course where the limit has not been reached is inserted into a Repeated Courses table.  This table is then used during fee assessment.

Non-Exempt courses:

•             All Schedule Types excluding Directed Individual Study (Z)
•             All Course Subject Codes excluding NSC (naval science)
•             All Grade Modes excluding Audit (A)

Technical Notes: 

Technical Notes

	AppWorx Chain		NSTU_MONTHLY_PROCESS
	Job		WSF5510
	Package		wksfrpb
	Procedure		p_rebuild_repeat_table

Rebuild UNF Equate Table

As part of the Course Repeat process, UNF has established a Course Equivalent table.  The process begins by deleting all courses from the table.  Courses that have ended, do not have a status of ‘Active’ or ‘Pending’, and do not exist on the local table are selected.  The courses are then used to select from the Banner Course Equivalent table.  These course equivalents are then verified against the course catalog for Active courses before being added to the local course equivalent table.

 

Technical Notes: 

Technical Notes

	AppWorx Chain		NSTU_MONTHLY_PROCESS
	Job		WSF5520
	Package		wksceqv
	Procedure		p_equate_maint

Send Excess Hours Threshold Emails

Send an email to each student who has reached a threshold based on the accumulation of their attempted credits versus the hours needed to complete their declared program. Currently, the thresholds are 90% and 100%.