Days, months, years
Do not use the word "on" with dates when its absence would not lead to confusion. Also, do not use the phrase "held on." When referring to a sequence of dates, use a hyphen instead of the word "to." Whenever it does not cause confusion, drop the year in dates.
Wrong: The program will end on December 15, 2010.
Right: The program will end Dec. 15, 2010.
Right: The program will end in December 2010. (No comma if the month is followed by the current year.)
Right: The program will end in December.
Wrong: Apply here May 7 to 9, 8 a.m. to 10 a.m.
Right: Apply here May 7-9, from 8 to 10 a.m.
Right: Apply here May 7-9, 8 to 10 a.m.
Wrong: The workshop will be held on Monday, Aug. 8.
Right: The workshop will be Monday, Aug. 8.
Use an "s" without an apostrophe to indicate spans of decades or centuries. Use an apostrophe for class years when shortening the graduation year.
Right: UNF was founded in the 1960s.
Right: She belonged to the Class of '78.
Right: She grew up in the '70s.
First through ninth, etc.
Spell out numerical designations first through ninth; use numerals with appropriate letter suffixes for 10th and above. Do not use "st," "the," etc., with dates.
Right: the first semester, the second vice president
Right: the 10th sample, our 50th anniversary
Wrong: Submit applications by Oct. 14th.
Right: Submit applications by Oct. 14.
Use the dollar sign and numbers. Do not use a decimal and two zeros.
For dollar amounts beyond thousands, use the dollar sign, number and appropriate word.
Wrong: The grant was $14,000,000.
Right: The grant was $14 million.
Wrong: The budget was $82,600,000.
Right: The budget was $82.6 million.
For amounts less than $1, use a numeral with "cents."
Right: Savings amount to 3 cents an hour.
Generally, spell out whole numbers one through nine; use figures for 10 and above.
Figures are used for such things as dimensions, percentages, ages, distances and computer storage capacities. Also use figures when dealing with millions (i.e. $4 million; 7 million people). Spell out grade levels below 10. Check the AP Stylebook for exceptions. Spell out numbers when used at the beginning of sentences.
Right: nine secretaries
Right: 16 buildings
Right: 4 inches
Right: He teaches ninth grade but will teach 10th grade next year.
Right: She has a daughter, Susan, 2.
Right: Twenty students registered for the class.
Right: 8 megabytes, a 128-megabyte memory
Right: He had 4 cents in his pocket.
NOTE: Numerical increments should be typed as 2-1/2, 7-3/4. Fractions below 1 should be spelled out with a hyphen between the words: one-half, two-thirds.
In tables, write percentages with the numeral and "%" symbol. Otherwise, use percent (one word). Spell out "percent" except in scientific, technical and statistical copy. Percentages should always be numerals unless at the start of a sentence, even if the number is a single-digit number (one through nine).
Right: Seventy percent responded favorably.
Right: More than 90 percent of the class earned A's, and only 2 percent failed.
If a publication is strictly for use on campus, omit the area code and exchange prefix, using only the extension. Do not capitalize "ext." If including more than one extension, use "or" between the extension numbers.
Right: ext. 2140
Right: ext. 2140 or 2141
If the publication will be sent off campus, include the area code in parentheses with a space between the parentheses and exchange.
Right: (904) 620-2140
Right: (904) 620-2140 or 2141