University of North Florida
Board of Trustees

  • Meeting
June 16, 2005
University Center at 2:30 p.m.

Agenda

Item 1 Call to Order and Approval of Minutes (April 15, 2005)

Chair Thompson will call the meeting to order and ask for approval of the minutes from the April 15, 2005 meeting.

 

Proposed Action -- Approval -- Motion and second required.

Item 2 Chair's Report

Chair Thompson will address the Board and present the Chair's report.

Item 3 President's Report

President Delaney will address the Board and present the President's report, to include his annual self-evaluation and the strategic plan.

Item 3A Annual Self-Evaluation

Item 4A Strategic Plan

Item 4 Finance and Audit Committee Report

Item 4A Housing Rates

This is a request to approve new housing rental rates for 2006/2007, allowing the University to use accurate rates in recruitment documents for students who will be entering that year. These increases will also necessitate a change in the rule.

 

Proposed Action -- Approval -- Motion and second required.

Item 4B Charter and Responsibilities for Office of Internal Auditing

In order to align with current practices within the state university system after devolution, a new charter and responsibilities have been drafted for the Inspector General’s Office, which would be renamed the Office of Internal Auditing accordingly. The charter and responsibilities have been reviewed and recommended by the Finance and Audit Committee and are being presented for approval to the full Board.

 

Proposed Action -- Approval -- Motion and second required.

Item 4C Recommendations for Improved Internal Controls

The University has prepared the attached document on internal controls. This document responds to suggestions regarding recent changes in accounting practices in private industry and their adaptations to non-profit and public sector agencies. It has been reviewed and recommended by the Finance and Audit Committee and requires Board approval.

 

Proposed Action -- Approval -- Motion and second required.

Item 4D Treasurer's Report

Attached is the treasurer’s report as of April 30, 2005. It has been reviewed by the Finance and Audit Committee and is presented for review by the full Board.

 

Proposed Action -- Report -- No motion required.

Item 4E Quarterly Budget Report

As discussed in previous BOT and committee meetings, the Administration and Finance vice president’s office will provide quarterly reporting of University finances. This quarter’s report has been reviewed by the Finance and Audit committee and is presented for review by the Board of Trustees.

 

Proposed Action -- Report -- No motion required.

Item 4F Florida Bright Futures Audit

The Finance and Audit Committee has reviewed the pertinent portions of the 2003/2004 Auditor General’s Bright Futures Scholarship Program Operational Audit Report for the State of Florida. UNF had no findings in the statewide report and the relevant sections are presented for review by the Board of Trustees.

 

Proposed Action -- Approval -- Motion and second required.

Item 4G Proposed PECO Submissions

Each year, Florida’s public universities are required to submit a Fixed Capital Outlay Request to the Board of Governors for potential incorporation into the Board of Governors’ budget request. At the same time, they also are expected to submit a Five Year Capital Outlay request.

The University of North Florida’s Board of Trustees is charged with approving and submitting the PECO plan for the University in consultation with the president. The attached table shows UNF’s proposed one-year and five-year capital requests (PECO). Each of the items included in this proposed request is consistent with the University’s strategic plan. 
 
Proposed Action -- Approval -- Motion and second required.

Item 4H Annual Capital Outlay Plan

Per Florida Statutes 1013.61, the Board of Trustees shall, each year, adopt a capital outlay budget for the ensuing year in order that the capital outlay needs of the Board for the entire year may be well understood by the public. This budget shall designate the proposed capital outlay expenditures by project for the year from all fund sources. Attached is the Annual Capital Outlay Budget for Fiscal Year 2005-2006.

Proposed Action -- Approval -- Motion and second required.

Item 4I Educational Plant Survey

At least every five years, each board shall arrange for an educational plant survey to aid in formulating plans for housing the educational programs and student population, faculty, administrators, staff, and auxiliary and ancillary services of the campus. The survey must reflect the capacity of existing facilities as specified in the inventory maintained and validated by the Division of Colleges and Universities. The recommendations for the survey team are consistent with the PECO request. This is to request approval of the president’s letter to the Florida Department of Education.

Proposed Action -- Approval -- Motion and second required.

Item 4J Tuition Policy

The Florida Legislature is allowing a tuition increase of up to 5% for in-state undergraduate and tuition flexibility for graduate (in-state and out-of-state) and out-of-state undergraduate. The University proposes a 5% increase for Florida residents at the undergraduate and graduate levels and a net 0% increase for nonresidents at the graduate and undergraduate levels.

Proposed Action -- Approval -- Motion and second required.

Item 4K Budget Approval

Each university board of trustees is required to approve the university budget prior to submission to the Florida Board of Governors and the Florida Legislature. The Finance and Audit Committee held two open workshops on the attached budget proposal and is recommending its approval.

 

Proposed Action -- Approval -- Motion and second required.

Item 5 Educational Policy Committee Report

Item 5A Tenure and Promotion

An individual can achieve tenure in two distinct ways: 1) tenure decision, and 2) tenure upon appointment. The tenure nominations before the committee were all considered through the tenure decision process.

Tenure decision is by far the more common of the two methods. An individual is hired typically as an assistant professor. After six years of employment, the individual goes through a review to determine if tenure is to be awarded on the basis of meritorious performance. At the University of North Florida, the candidate is evaluated by his or her department colleagues, the department chair, the college dean, a university central committee, and the provost. Using the input provided by each of these groups and individuals, the president reviews the candidates for tenure. Based on the president’s review, a recommendation is made to the University of North Florida Board of Trustees for its approval. The Board of Trustees’ approved list is forwarded to the Florida Board of Education.

Tenure upon appointment is restricted to the hiring of senior administrators or distinguished faculty. The candidate must receive a positive vote from the relevant disciplinary department, even if the appointment is in an administrative capacity. UNF agrees to award tenure as a condition of appointment in order to be competitive in hiring these individuals. The provost and the president also conduct a thorough review of all instances of tenure on appointment.

Following University rules, policies, and procedures for granting of tenure, the president is recommending the faculty listed on the attachment.

Proposed Action -- Approval -- Motion and second required.

Item 5B Legislative Budget Requests

Each year the Florida Board of Governors requests that the universities submit plans for how each would spend its share of proposed new funding initiatives to be included in the Legislative Budget Request for the eleven state colleges and universities.

For the fiscal year 2005-06, the Board of Governors’ budget request will include a request for resources to meet specific university requests that address its overall strategic plan. These resources would allow the university boards the flexibility to address issues related to their universities’ missions and priorities. Each university’s special request is to be included in this amount in priority order.

Additional issues, such as enrollment growth, funding for new space (operating dollars for newly constructed buildings), and cost-to-continue issues, are determined by formula and will be prepared and submitted by the chancellor.

If adopted by the Board of Trustees, the University’s attached proposal for “University Initiatives” will be sent to the Florida Board of Governors for approval. It will then be forwarded to legislative appropriations officials and the Governor.

Proposed Action -- Approval -- Motion and second required.

Item 5C FEEA Report

The Florida Educational Equity Act (FEEA), Section 1000.05, Florida Statutes, and other state and federal legislation, mandate that students and employees should not be discriminated against on the basis of race, ethnicity, national origin, gender, disability, or marital status. The annual Educational Equity Update is a reporting tool that enables the OEA to monitor and ensure that provisions of the laws are adhered to and that educational resources are equitably distributed.

Reporting Requirements – State Universities

Previous state university equity reporting has included separate Title IX Reports, Gender Equity Reports, University Employment Accountability Plans and the Educational Equity Act Plan. Under the DOE reorganization, and in line with the streamlining of the K-20 equity reporting format for 2004-2005, university equity in education reporting will comprise requirements of the FEEA, EAP, and Gender Equity in Athletics. Additionally, universities will submit policies and procedures for review by the OEA.

[Florida Educational Equity Act, 2004-2005 Annual Update, K-20 Technical Assistance Manual, FLDOE, 2004]

Proposed Action -- Approval -- Motion and second required.

Item 5D Academic Learning Compacts

Attached is a recommended policy on academic learning compacts. The purpose of this policy is to establish the requirements for UNF’s Academic Learning Compacts. This policy has been vetted by the president’s Academic Affairs staff and the academic deans. The policy has been reviewed and recommended by the Educational Policy Committee. Upon approval by the Board of Trustees, the policy will be adopted and submitted to the Board of Governors in compliance with the BOG’s policy.

Proposed Action -- Approval -- Motion and second required.

Item 5E Proposed Reorganization of the Department of Sociology, Anthropology, Criminal Justice

The College of Arts and Sciences has submitted a proposal to reorganize its Department of Sociology, Anthropology, and Criminal Justice into two departments: the Department of Sociology and Anthropology and the Department of Criminology and Criminal Justice. This proposal has been reviewed and recommended by the Faculty Association and by the provost and the president of the University as well as by the Educational Policy Committee. It requires approval from the Board of Trustees.

Proposed Action -- Approval -- Motion and second required.

Item 5F Limited Access for Liberal Studies Program

This request from the College of Arts and Sciences asks for approval to make the B.A. in Liberal Studies a limited access degree program. Adding the designation of limited access is intended to signal to students the program’s intended use for exceptional and highly motivated students interested in a major outside of conventional disciplinary boundaries rather than merely a collection of unrelated courses. It has been reviewed and recommended by the Educational Policy Committee.

Proposed Action -- Approval -- Motion and second required.

Item 6 Goals for BOG Strategic Plan

The Board of Governors has requested boards of trustees to submit measures that will track each university’s progress in meeting the goals established in the Board of Governors’ Strategic Plan. Attached are the measures the UNF administration recommends for use in tracking UNF enrollments, graduation rates, numbers of minorities receiving baccalaureate degrees, pass rates on certification and licensure examinations, and research expenditures.

Proposed Action -- Approval -- Motion and second required.

Item 7 Naming of Police Building

Alumni and friends have asked that the University recognize Mr. Martin Garris in an appropriate manner. In accordance with the policy for naming opportunities, the University of North Florida requests that its Board of Trustees ratify naming the police building as the Martin P. Garris Police Building.

The University wishes that this memorial honor be bestowed on Martin P. Garris in recognition of his years of service from 1975 to 1995. During his tenure, Garris brought the agency from a small group of officers providing basic campus “security” to a full service law enforcement agency. He did so by continually promoting professionalism and integrity and by ensuring that all agency members received quality training synonymous to modern law enforcement practices.

As a vision of Chief Garris, the University of North Florida’s current police building was designed and constructed under his leadership. This stand-alone, multi-functional facility has enhanced the UNF community via the provision of professional law enforcement services campus-wide.

The name of the police building as the Martin P. Garris Police Building will not only pay honor and respect to an exemplary UNF leader, but will also highlight a time period that altered the history of our institution.

Proposed Action -- Approval -- Motion and second required.

Item 8 Adjournment

Chair Thompson will adjourn the meeting.