Coggin Exchange Student Application

Application Deadline: October 1 for Spring Term, May 1 for Fall Term

Nominated students should download and complete all pieces of the application as named below. All steps are required for an application to be considered complete.  Please email all application materials to the Coggin Study Abroad Advisor at the address provided below. Emailing the forms is sufficient; you do not need to mail these as physical copies. If you'd like, you can keep a physical copy for your own personal records. Please visit our Exchange Student Frequently Asked Questions page for more information about studying at UNF. For semester dates, please refer to UNF's Calendar of Events   

Erika Gallion
Study Abroad Advisor

Coggin College of Business

Bldg. 10, Room 2125
University of North Florida
1 UNF Drive
Jacksonville, FL 32224
USA

• Application Form
  The application form must be received by October 1 for Spring Term or May 1 for Fall Term. These are non-negotiable University of North Florida deadlines which the Coggin College of Business does not have the authority to waive. Please complete ALL sections of this form. Leaving sections blank will delay the processing of your application. Be sure to answer the questions in "Section E" by checking either “yes” or “no”. Leaving any of the questions in this section blank will result in the belief that the answer is “yes.”  If you would like to apply for on-campus housing, please scan/email this form to us as soon as possible, even if your other documents are not ready.  Students cannot apply for housing until the application form has been processed- your international student advisor will email you directions on how to apply for campus housing.
• Affidavit of Financial Support and Bank Certification
  All incoming exchange students must submit a completed Affidavit of Financial Support and Bank Certification. There is a different form for students attending UNF for one semester only and students attending UNF for two semesters. All exchange students should bring a physical copy of their Affidavit of Financial Support with them when they arrive at UNF.
• English Language Proficiency

  Per the requirements of the US State Department's Exchange Visitor Program, we much collect documentation regarding students proficiency in English to be able to issue the DS-2019 document needed to apply for a J-1 Exchange Visa. To do this, we need one of the following for nominated exchange students:

  
  

  Letter/memo from the home or nominating institution confirming nominated students have sufficient English language skills. Please see the English Proficiency Memo drafts for templates that can be used by the home or nominating institution. If the student is a native speaker of English, this can be stated in the letter. Note that these letters MUST be on university letterhead and be signed by the official advisor.

  
  

  OR

   

  Results from a recognized English language test . For example,

  1. A minimum TOEFL score :
     1. Undergraduate/Bachelor-level Students: 500 paper-based (173 computer-based, 61 internet-based)  
     2. Graduate/Master-Level Students: 550 paper-based (213 computer-based, 79 internet-based).
      
  2. College Board Advanced Placement (AP) International English Language (AP-IEL): A score of 3 or higher  (AP grades range from 5 high to 1 low; 3 equals “Qualified”).  
  3. University of Cambridge IELTS (International English Language Testing System): A band score of 6.5 (band scores range from 9 high to 1 low; 6.5 lies between 6 “competent user” and 7 “good user”).  

   
• Passport Copy
  Email a clear, colored scan of the photo page of your valid passport to the Coggin Study Abroad Advisor listed above. Your passport must be valid for at least six (6) months beyond the end date of your semester exchange at UNF.
• Immunization Form

  If you have any questions about this form, please contact the Office of Medical Compliance. This Immunization Form information is required for ALL students on UNF's campus. Students will not be permitted to register for courses until they have provided official documentation for these immunizations. All students born after 1956 must submit documented proof of immunity to Measles and Rubella, and their vaccinations must have been AFTER their first birthday; if a student received this vaccine prior to his/her first birthday, he/she must get another MMR and submit these lab results in addition to their form. There is a detailed explanation of these requirements on page 2 of the Immunization Form. Remember that without this form, we cannot register you for any UNF classes.

  • Hepatitis B: Students may provide proof of this immunization or sign a waiver. Please read all information provided by the Medical Compliance Office about Hepatitis B.
  • Meningitis: Students may provide proof of this immunization or sign a waiver. Please read all information provided by the Medical Compliance Office about Meningitis.
• Housing

  All on-campus housing contracts are submitted online in UNF's Housing Portal. Students must have already been admitted to UNF in order to apply- once the student is admitted, the advisor will email the student specific directions on how to apply (www.unf.edu/Housing). In order to submit a complete contract, students are required to make a $300 payment: $100 is a non-refundable processing fee and $200 is a prepayment toward rent. When making payments, international credit cards may be subject to additional fees. The remaining portion of the cost for UNF housing will show up on students' accounts closer to the start of the semester, and must be completely paid during the first week of classes. Although we highly suggest students live on-campus, off- campus housing is available. Note that if a student lives off-campus, it will be difficult to find transportation to campus for courses, and walking long distances every day will be challenging. Jacksonville is a very large city, and living on-campus is by far the more practical options for exchange students. If students would like to make alternative arrangements to live off-campus, they must note this at the time they submit their application form. Students will be asked to submit the name and location of their alternative housing arrangements. 

   

  UNF’s Housing Department has a comprehensive website which describes housing options, accommodations, prices, locations and general information. Students will need to submit a Housing Contract for the appropriate semester. This is a binding contract, so please pay close attention to the cancellation deadline(s). Through the contract process, students are able to indicate their preferred housing accommodations. Housing will do their best to place students in their preferred residence hall and room type. However, there is no guarantee that a student will be placed in their preferred residence hall or room type. Assignments depend several factors including availability and the order in which contracts are received. 

• Exchange Student Course Schedule Request

  Students should have the entire form filled out, including prerequisite verification, by the Exchange Officer at their home institution. Courses offered for the upcoming term are posted on the UNF Course Schedule. Choose "Search by Department". The course catalog has brief descriptions of course content and listings of prerequisites. Please note that the course catalog does not give the timetable for the courses; students can submit their course request form without details such as CRN, time, etc. The advisor will match your course request with the best course selection. The timetable for courses will come out on MyWings mid-semester during the semester before the exchange.

   

  Your International Student Advisor will look over your course request form and determine whether or not you have met any prerequisite requirements (via your university transcript). If there are any issues with timing, prerequisites, or anything else, he/she will email you recommending an alternate schedule. This process may be back and forth for a bit of time, so please remain patient.

• Academic Transcripts and Current Courses
  Please submit a copy of your transcript (or another document that lists course titles and grades earned) in English from all universities you have attended.  If the classes you are currently enrolled in do not appear on your transcript, please also submit a list of courses you are currently taking. Your International Student Advisor may also ask for your syllabi.
• International Insurance Evaluation

  All international students are required to have international insurance with adequate coverage. Students will be automatically enrolled and billed for UNF insurance when they register for classes unless they submit a complete International Insurance Evaluation form. The International Insurance Evaluation form must be signed by the insurance provider no more than 60 days prior to the start of the semester for which the student is being covered . For this form, the student must ask their insurance provider to complete the International Insurance Evaluation form to verify that the student's coverage meets all UNF requirements. If this evaluation form is not received and approved by the deadline stated on the form, students will be automatically enrolled in the UNF insurance. A copy of your insurance contract is NOT an acceptable substitute for the Insurance Evaluation form. Alternative insurance for a given semester should cover the student for the same dates covered by UNF insurance.

   

   

  Students purchasing UNF insurance can pay for the insurance upon arrival in Jacksonville at UNF's cashiers office with cash or check. Students can also pay on myWings with a credit card. Students purchasing the UNF insurance can pick up a temporary insurance card at the Office of Medical Compliance. This office can also explain the policy and claims procedure. Details about the cost of UNF insurance, downloadable forms, and other information are provided by the Medical Compliance Office.

• Next Step: Visa Application
  Non-US citizens must have a valid visa to study at UNF as an exchange student. To obtain a visa, you must have a DS-2019 issued by UNF. Consult the US Embassy in your home country for information on the visa application process. Once students have submitted their application, financial affidavit, English language proficiency documentation, and passport copy, they can expect processing to begin on their DS-2019 soon. Therefore it is important for students to submit these four items as early as possible. Once the DS-2019 is complete, it will be mailed along with a welcome packet to the student's home institution. Note that we wait for each student from that institution to have a DS-2019 before we mail them.