Work Study for Supervisors  

What is Work Study?

The Federal Work-Study Program (FWS) is a federal program supported with matching funds from UNF.

  • Designed to assist students by providing employment opportunities and work experience while attending school.
  • Students are paid an hourly rate on a biweekly basis.
  • To qualify for work study, students must complete the Free Application for Federal Student Aid (FAFSA) and demonstrate financial need.

 

What do students need to do?

  • Step 1: Students must file the Free Application for Federal Student Aid (FAFSA).
  • Step 2: Indicate on the FAFSA they want to be considered for work study funding.
  • Step 3: Students awarded FWS must accept or decline the award in their myWings account.
  • Step 4: Complete and submit the employment application on OASys.
  • Step 5: Wait to hear from department regarding an interview.

 

What do departments need to do?

  • Create a work study position recruitment request in OASys for each position you seek to fill (www.unfjobs.org/).
  • Review applicants in OASys and eligibility in UNF Administrative Applications and conduct interviews if you so choose.  View instructions on reviewing a student’s Work Study Eligibility in myWings Administrative Applications.
  • Complete hiring PAF and forward to the Work Study Coordinator in One-Stop Student Services. View instructions to fill out a Work Study PAF. The Work Study Coordinator will process and forward the PAF to HR for final processing. The supervisor will receive an email approving the student to begin work after the PAF has been fully processed.
  • After receiving the approval email and tracking form from the Work Study Coordinator, notify the student that he/she may begin working.
  • If the student is a new hire at the university, he/she must go to HR for processing within three days of employment.
  • Monitor hours worked and dollars earned, and supervise the student worker.

Do not start the student to work before you receive an e-mail approval with the FWS tracking form attached. This is your notification that the student is allowed to begin work.

 

 Important Information

  • Begin and End Dates: Students may begin work on the first day of classes following Add/Drop or at the time the approval email and tracking form are received, whichever is later. Students must not work beyond the last day (Commencement Day) each term.
  • Employment: Employment may begin AFTER One Stop and HR have approved the PAF. The supervisor will be notified of the approval, approved start date and receive a FWS tracking form via email. 
  • Work Schedule: Students may work up to but no more than 20 hours per week and/or 40 hours per pay period. Any hours in excess of 20/week or 40/pay period will be charged back to the department’s OPS account. It is the responsibility of the department to monitor the student’s time sheet and hours worked. We recommend you use the FWS tracking form sent with the approval email. 
  • Time Sheets: Time sheets must be submitted to the supervisor and approved by the standard University deadline (10am Monday prior to payday). View the bi-weekly payroll schedule.
  • Time Off: Work Study students do not receive paid time off for lunch, holidays, overtime, vacation, spring break, jury duty, sick time, or when they are tardy or absent from work. It is the student’s responsibility to notify their supervisor, in advance, if they are unable to work. 
  • The Department’s OPS account will be charged for any of the following:
    • Hours worked outside the approved FWS employment dates
    • Hours worked in excess of 20 hours per week or 40 hours per pay period
    • Student working in a FWS position without a FWS award
    • Hours worked if student is enrolled in fewer than 6 credit hours at UNF
    • Hours worked beyond authorized FWS earnings

 

What are the pay rates?

 

On Campus

Off Campus & Graduate Students

Entry Level

$7.25

$9.00

Intermediate

$7.50

$9.50

Experienced

$8.00

$10.00



Written justification is required to increase a student’s rate of pay over these rates. The justification may be entered in the comment section of the PAF.