Graduate Program Director Handbook
Chapter 9: Advising Graduate Students

9.1 Banner/CAPP student advisement


The Banner/CAPP system is the electronic degree audit system that is used to verify degree progress and to ascertain graduation standing.


CAPP stands for “Curriculum, Advising, and Program Planning.” CAPP is a very useful tool for all program directors to aid them at any time in assessing student progress. The steps to reach the CAPP advisement tool are as follows:

  1. Log into mywings.
  2. Choose the Employees tab.
  3. Select the “Employee Self-Service” link on the Employees page to enter Banner Self-Service.
  4. From the horizontal menu at the top, click on the “Faculty Services” link.
  5. Now select the link from the vertical menu list for “Advisors Menu.”
  6. From the Advisors Menu, select the link for “Degree Evaluation.”
  7. Select the term that you want to use for the evaluation. In most cases, the default you will want to use is the current semester, or the most recent semester if during an intersession between semesters.
  8. Enter the student’s “N” number. The letter “N” must be capitalized. If you do not know the student’s “N” number you can perform a name search to find the student’s N number.
  9. From the bottom horizontal menu, click on the link for “Generate New Evaluation.”
  10. Click the radio button next to the degree information listed for your student, make sure the box is checked next to “Use In-Progress Courses,” then click the “Generate Request” button.
  11. At the “Degree Evaluation Display Options” screen, select the radio button next to “Detail Requirements,” then click on the “submit” button.
  12. You are now at the degree evaluation screen and can review curriculum requirements and coursework that has been posted. A course in progress is noted with an “R” under the “source” column. Completed courses will have a grade listed under the “grade” column. Courses not taken yet or not currently in progress will not have anything under the “grade” or “source” column.


9.2 Graduation Review: Pre-Certification and Post-Certification


Some program directors will be directly involved in the clearing of their students for graduation – both at the initial graduation application stage and at the end of the semester to ensure that students have indeed completed all requirements for graduation. The initial review stage (about a month into the semester, shortly after the deadline for  students to apply to graduate) is referred to as “pre-certification” or “pre-certs” for short, while the end of the semester review (after grades have been released) is referred to as the “post-certification” process, or “postcerts” for short. Both reviews are critical in order to appraise students’ readiness and/or clearance to graduate.

 

 

Pre-certs

At the time of the pre-cert process you (or your respective advising office) will be declaring that a student either has your tentative approval to graduate or does not. In the case of approving a student for graduation, you will be able to set forth stipulations (using a text box on the pre-cert screen) governing what things must be done by the student in order to graduate, i.e. must pass all courses with a “B” or above, must complete thesis, must have Incompletes changed to letter grades, etc. Occasionally you may have situations where a student completed all of his or her requirements to graduate during the previous semester; in this case you would state that the student is “all clear.”

 

Post-certs

At the time of post-certification, another review of your students’ records must be performed in order to ensure that they have satisfied all requirements for graduation. Post-certification occurs after grades have been posted for the semester, which is usually by the Wednesday following finals week. Post-certification must be completed in a timely manner in order to award degrees. If a student has not completed all stipulations at the time of post-certs, then you will need to deny them. Students in this situation can then reapply to graduate the next semester.