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Enterprise Systems

banner-enterprise

     

General Student 

UNF Administrative Applications Menu  

 

Banner ID Creation

This application allows for a person to be created in Banner and associated with a group.  Once a record is submitted, the person will be created as new, matched to another Banner ID or sent into suspense status.  If the ID is created or matched, it will be displayed to the user and can then be seen in the “Group Maintenance” application.  If the person is put into a suspense status, an email will be sent at a later time after the account has been matched or created in the “Match Suspense Records for Banner ID Creation” application.  The person being input will also receive an email confirming their account creation and instructing them on how to login to myWings.

 

Intended Audience/Users: Child Development Research Center, English Language Program and other campus departments

 

 

Concurrent Enrollment  

Concurrent Enrollment refers to currently-registered UNF degree-seeking students who wish to earn credit at another regionally-accredited postsecondary institution for transfer into a UNF degree program. Students should first obtain approval from their UNF academic advisor prior to enrolling elsewhere to ensure transferability of courses. Any UNF student wishing to attend an in-state public institution should complete the Transient Student Admission Application via Florida Virtual Campus.  Students wishing to attend private or out-of-state institutions will complete a paper form. 


Registrar Section

The Registrar Office staff are responsible for processing the courses indicated by the student on the application.  Whether or not a student is enrolled in a degree program, eligible to return to UNF, has immunizations on file and is either a Florida Resident for tuition purposes or Non-Florida resident will be verified using Banner information that is displayed on the Concurrent Enrollment Administrative Applications screen. The College, Major and Birth Date are also displayed for the selected student based on the current term. The Registrar’s Office will then enter the Institution, Term, Course Override (if necessary), Course Subject, Course Number, Hours, and Approved Hours on the screen.

 

Financial Aid Section

Financial Aid staff are responsible for processing the financial aid portion of the Concurrent Enrollment request.  The user will need to indicate whether or not the student requested financial aid and if financial aid is not approved does the student want to take the course anyway.  For each course, the user will indicate whether the course has been approved for financial aid.

 

The Financial Aid section includes the following data elements retrieved from Banner data:

 

Bright Futures: Indicates if student has received Bright Futures
Pell Recipient: Indicates is student has received Pell
Current SAP: Current Satisfactory Academic Progress status
Transfer Credit: Indicates if student has any transfer credit
COA Last Requested: Date of last Cost of Attendance transcript requested
EV Last Requested: Date of last Enrollment Verification transcript requested
Mid-Year FA: Status and Date of mid-year financial aid request
COA Last Received: Date of last Cost of Attendance transcript that was received
EV Last Received: Date of last Cost of Attendance transcript that was received
Summer FA: Status and Date of summer financial aid request


The Financial Aid user will indicate when the Cost of Attendance transcript has been reviewed and when the Enrollment Verification transcript has been reviewed.  

 

 

In the course list, the following information is displayed:

 

Course: Course requested to be taken at concurrent institution
Approved: Indicates if the course is approved for Financial Aid
Academic History: Indicates if course has been taken and passed at any institution; course is searched by subject and course number, e.g. ENC1101
Date Reviewed: Date that the approved indicator was selected
EV Start Date: Enrollment Verification transcript start date
EV End Date: Enrollment Verification transcript end date
EV Hours: Number of hours indicated on the Enrollment Verification transcript 


 The Approved column is used to indicate if the course has been approved for Financial Aid.  The other data is either from Banner or created at the time the Approved field is marked.

 

Intended Audience/Users:  Enrollment Services, Advisors, One-Stop, and Financial Aid

 

 

Concurrent Enrollment Review

The Concurrent Enrollment Review is used by Financial Aid to track the receipt of Cost of Attendance and Enrollment transcripts. 


 

Students are selected using the following criteria (Financial Aid Requested must be Y):

Cost of Attendance 

  • Transcript not received within 10 days of request
  • Received date is greater than request date and COA Reviewed indicator is not selected
Enrollment
  • Transcript not received within 10 days of request
  • Received date is greater than request date, today's date is greater than or equal to the EV Start Date and the last received date is less than the EV start Date and the EV Reviewed indicator is not selected
  • Received date is greater then or equal to the Reviewed date and EV Reviewed indicator is Y 

Intended Audience/Users:  Financial Aid

 

 


Demographic Data

The application provides a view of certain key identifying elements recorded in the Banner database for the selected person. The first section includes birth date, citizenship, gender, privacy indicator, veteran status, and ethnicity.  In addition, the mailing address, permanent address, email address, and emergency address and contact information is displayed.

 

If available, the individual’s photo also appears in the upper right corner of the page.

 

Intended Audience/Users:  Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors

 


 

 

Enrollment History  

This application allows the user to view the end of term status for each term that the student is enrolled.  The list contains the term, student level, student type, program, college, major, concentration, catalog term, minor, multiple indicator, and end of term status.  If the multiple indicator contains ‘*’ then there is one or more of program, major, and/or minor. 

 

In addition, there is a list of all UNF degrees that have been awarded including the term. 

 

Intended Audience/Users:  Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors

 

Enrollment Services Appeal

Enrollment Services must process the Enrollment Services Appeals that are submitted by students.  This application provides the user the ability to view the appeals and enter a decision.  In addition, the user can email the student from the application and add comments. 

 

Intended Audience/Users:  Enrollment Services

 

  

General Student 

This application allows the user to view each General Student (SGASTDN) record for the selected student.  A list of General Student records is displayed including the From term, To term, level, and program code.  The From term is a hyperlink to more detailed information.  When the user selects the hyperlink the following information is displayed in the first section: Registered for Term indicator, First Term Attended, Last Term Attended, Status, Matriculation Term, Residence, Citizenship, Student Type, Class, and Expected Graduation Date.  The second section the curriculum information including the following:  Degree, Level, Program, Admit Term, Admit Type, Catalog Term, College, Campus, Major and Department, and Minor

 

Intended Audience/Users:  Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors

 

GPA Calculator

The GPA Calculator system allows the user to do "What If scenarios" with a student's academic courses. It will recompute the student's GPA, temporarily, when the repeat and/or grade indicators are changed.

 

The selected student’s GPA level, attempted hours, earned hours, hours for average, quality points and GPA are displayed.  The student’s courses are listed including the term, course ID, repeat indicator, grade, attempted hours, quality points, and level.  The user can change the repeat indicator, grade, and/or level, then select the Calculate GPA button to see what affect the changes had on the GPA.

 

Intended Audience/Users:  Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors

 

 

Health Information

This application displays legacy information from the Student System prior to the implementation of Banner. The following information is displayed regarding immunizations for the selected student: student’s address, phone, birth date, last maintenance date, notice, notice date, and immunization clear date.  For each type of immunization, the immunization, date, acceptance, and any message are displayed.  If exists, the international student insurance clearance date, valid through date, and statement of good health clearance date are also displayed.

 

See Immunization Records for more recent immunization information.

 

Intended Audience/Users:  Disability Resource Center, Student Health Services, Director One-Stop Student Services, and Intercultural Center

 

 

Immunization Records

Applicants who matriculate at Florida public universities are required to provide proof of immunization against rubeola (measles) and rubella (German measles) prior to the initial registration.  Immunization information may be indicated on an electronic transcript from another institution.  If so, the immunization records are copied to a UNF table (see Electronic Transcript Immunization Maintenance) and can be viewed with this application.  The school, type of immunization, date of immunization, status of immunization, and activity date are displayed for the selected student.   

 

For additional information, the Medical and Insurance process documentation can be viewed in the ‘How Things Work’ section of the Enterprise Systems webpage.

 

Intended Audience/Users:  Disability Resource Center, Student Health Services, Director One-Stop Student Services, and Intercultural Center

 

 

Informational Hold Audit

Due to some changes to various regulations or laws during the 2009 year, UNF developed a method using holds for informing the students regarding these new rules.  If a student has acknowledged these holds, then a list of Informational Holds is displayed for the selected student.  The hold description and activity date are displayed. 

 

For additional information, the Holds process documentation can be viewed in the ‘How Things Work’ section of the Enterprise Systems webpage.

 

Intended Audience/Users:  Enrollment Services and Controller’s Office

 

 

Match Suspense Records for Banner ID Creation

Records submitted through the “Banner ID Creation” application will be displayed here when the system could not determine if it should match to an existing ID.  These suspense records will need to be examined individually and a matching decision must be made to complete the ID creation process. 

 

After processing is complete, the person will receive an email confirming their account creation and instructing them on how to login to myWings.  If the original requestor of the account is different from the user completing the suspense matching, an email will be sent with the original requestor to notify them of the Banner ID that was created.

 

Intended Audience/Users: Controller

 

 

Petition Tracking

Students seeking variances from University academic policies and regulations may petition select policies.  This application tracks the petition request and status.  The paper petition must have all appropriate signatures then the user enters the advisor (where appropriate), type of petition, petition date, description, sent date, sent to, any notes, exception to university policy indicator, status date, status, and approver information regarding the petition for the selected student. 

 

All petitions for the student are displayed at the bottom of the screen.  The sequence number, petition date, description, status, status date, sent to, sent date, approver, and exception type are displayed.  The sequence number is a hyperlink to the petition.  The user can select the hyperlink to display the information about the petition. 

 

Intended Audience/Users:  Enrollment Services (update), Advisors (query), Department Chairs (query), and Academic Affairs (query)

 

 

Registration Holds

The user can view all holds for the selected student.  The hold code, description, from date, to date, origin, release indicator, and user are displayed.

 

Intended Audience/Users:  Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors

 

View Letter (GUAPARA) 

As part of the Electronic Communications Initiative, it was necessary to provide a means for UNF Employees to view the Status Letters that student’s would be able to view in Student Self-Service. The UNF Employee can develop the letter without the student seeing it until it is complete. The UNF Employee is able to view the letter, as the student would see it, for accuracy and formatting. The letters are built in Banner using GTVPARA, GUAPARA, and GTVLETR.

Any other letters entered in Banner may also be viewed here.

 

Intended Audience/Users:  Brooks College of Health Advising and Nursing Admissions Coordinator   

 

 

Faculty Services Menu

ISQ Response Rates

The Distance Learning ISQ Completion Rates application allows instructors to monitor the progress of their student evaluations for distance learning coursework.  Information about courses requiring an online ISQ will only be displayed for the current term during the ISQ evaluation period.  This allows instructors to monitor the progress and if necessary, encourage students to complete their evaluations. 

 

Intended Audience/Users: Faculty

 

 Student Services Menu 

Enrollment Services Appeal

Students who wish to appeal decisions related to Financial Aid and Residency, may complete the Enrollment Services Appeal.  Students can appeal residency denial decisions related to initial classification and reclassification, Financial Aid Satisfactory Academic Progress (SAP) Decisions, and State and Institutional scholarship decisions.  The student can return to this form to check the decision of any appeals submitted.     

 

 

Immunization Policy (1006.69)

To comply with Florida statute 1006.69 all new matriculating students must submit documentation of vaccination against Hepatitis B and Meningococcal Meningitis or sign a waiver for each vaccine.  A ‘Need Immunization – Meng/Hep B’ hold (IH) will be placed on all active students (effective Summer 2008), if one does not already exists.  When the student then views their holds, there is a link to the Immunization Policy where the student selects either a Waiver of Liability or that they will provide dates of immunization to the Office of Medical Compliance for both Meningitis and Hepatitis B.  The Office of Medical Compliance is responsible for providing immunization clearance for students.

 

For additional information, the Holds process documentation can be viewed in the ‘How Things Work’ section of the Enterprise Systems webpage.

 

 

Information Hold

Due to some changes to various regulations or laws during the 2009 year, UNF developed a method using holds for informing the students regarding these new rules.  When the student then views their holds, there is a link to the specific information related to that hold.  The student must check the consent box and select the submit button.  Once this is done, then the hold is lifted.

 

 

Types of Information Holds:

            VA Students

            Bright Futures

            Excess Hours

            Tuition Responsibility

            Tax Form

 

For additional information, the Holds process documentation can be viewed in the ‘How Things Work’ section of the Enterprise Systems webpage.

 

 

Non-disclosure Request

Under the provisions of the Family Educational Rights and Privacy Act of 1974, a student has the right to request non-disclosure of Directory Information. If a student elects non-disclosure, the University of North Florida cannot, except under certain circumstances described in this University's policy found in Rule 6C9-3.015, FAC, disclose a student’s Directory Information without prior written consent.

 

This application allows the student to select either "YES" (hold their directory information confidential) or "NO":

 

Non-disclosure Request Options
   YES:    Do not release any information
  NO:   The University may disclose information to any non-institutional persons or organization without my prior consent.

 

 

Directory Information consists of the following:

            Name

            Address

            Telephone Number

            Dates of attendance

            Admitted college/Major

            Degrees awarded

            Classification (e.g. freshman, sophomore, etc.)

            Participation in officially recognized sports

            Honors

            Weight/Height of athletes

 

 

Student Conduct Disclosure Hold

In an effort to maintain a secure and safe educational, social, and workplace environment for the UNF community, the Division of Student & International Affairs updated the Student Conduct Code policy in October 2009 to include a requirement that all students self-report being convicted and/or charged with a criminal offense within 30 days of any convictions or charges related to a criminal offense other than minor traffic offenses. To facilitate delivery of this information, an informational hold is placed on all registered students at three weeks into the term.

 

When the student then views their holds, there is a link to the Student Conduct Disclosure form where the student indicates whether they have had an offense or conviction and, if so, whether it has been reported to Student Affairs. After completing the form, the informational hold is automatically lifted.

 

For additional information, the Holds process documentation can be viewed in the ‘How Things Work’ section of the Enterprise Systems webpage.

 

 

Transcripts and Enrollment Verifications

UNF's online transcript request and enrollment verification services are hosted by the National Student Clearinghouse. This service provides you with the ability to obtain an enrollment certificate to print or mail to health insurers, banks, or other companies that request proof of your enrollment. Additionally, official transcripts can be ordered using any major credit card. Your card will be charged when the transcripts are sent. Order updates will be emailed to you and you can also use the service to track your order online.

 

Intended Audience/Users:  Students