Banner ID Creation
allows for a person to be created in Banner and associated with a group. Once
a record is submitted, the person will be created as new, matched to another
Banner ID or sent into suspense status. If the ID is created or matched,
it will be displayed to the user and can then be seen in the “Group
Maintenance” application. If the person is put into a suspense status, an
email will be sent at a later time after the account has been matched or
created in the “Match Suspense Records for Banner ID Creation”
application. The person being input will also receive an email confirming
their account creation and instructing them on how to login to myWings.
Audience/Users: Child Development Research Center,
English Language Program and other campus departments
Concurrent Enrollment refers to currently-registered UNF degree-seeking students who wish to earn credit at another regionally-accredited postsecondary institution for transfer into a UNF degree program. Students should first obtain approval from their UNF academic advisor prior to enrolling elsewhere to ensure transferability of courses. Any UNF student wishing to attend an in-state public institution should complete the Transient Student Admission Application via Florida Virtual Campus. Students wishing to attend private or out-of-state institutions will complete a paper form.
The Registrar Office staff are responsible for processing the courses indicated by the student on the application. Whether or not a student is enrolled in a degree program, eligible to return to UNF, has immunizations on file and is either a Florida Resident for tuition purposes or Non-Florida resident will be verified using Banner information that is displayed on the Concurrent Enrollment Administrative Applications screen. The College, Major and Birth Date are also displayed for the selected student based on the current term. The Registrar’s Office will then enter the Institution, Term, Course Override (if necessary), Course Subject, Course Number, Hours, and Approved Hours on the screen.
Financial Aid Section
Financial Aid staff are responsible for processing the financial aid portion of the Concurrent Enrollment request. The user will need to indicate whether or not the student requested financial aid and if financial aid is not approved does the student want to take the course anyway. For each course, the user will indicate whether the course has been approved for financial aid.
The Financial Aid section includes the following data elements retrieved from Banner data:
The Financial Aid user will indicate when the Cost of Attendance transcript has been reviewed and when the Enrollment Verification transcript has been reviewed.
In the course list, the following information is displayed:
The Approved column is used to indicate if the course has been approved for Financial Aid. The other data is either from Banner or created at the time the Approved field is marked.
Intended Audience/Users: Enrollment Services, Advisors, One-Stop, and Financial Aid
Concurrent Enrollment Review
The Concurrent Enrollment Review is used by Financial Aid to track the receipt of Cost of Attendance and Enrollment transcripts.
Students are selected using the following criteria (Financial Aid Requested must be Y):Cost of Attendance
Intended Audience/Users: Financial Aid
The application provides a view of certain key identifying elements recorded in the Banner database for the selected person. The first section includes birth date, citizenship, gender, privacy indicator, veteran status, and ethnicity. In addition, the mailing address, permanent address, email address, and emergency address and contact information is displayed.
If available, the individual’s photo also appears in the upper right corner of the page.
Intended Audience/Users: Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors
This application allows the user to view the end of term status for each term that the student is enrolled. The list contains the term, student level, student type, program, college, major, concentration, catalog term, minor, multiple indicator, and end of term status. If the multiple indicator contains ‘*’ then there is one or more of program, major, and/or minor.
In addition, there is a list of all UNF degrees that have been awarded including the term.
Enrollment Services Appeal
Enrollment Services must process the Enrollment Services Appeals that are submitted by students. This application provides the user the ability to view the appeals and enter a decision. In addition, the user can email the student from the application and add comments.
Intended Audience/Users: Enrollment Services
This application allows the user to view each General Student (SGASTDN) record for the selected student. A list of General Student records is displayed including the From term, To term, level, and program code. The From term is a hyperlink to more detailed information. When the user selects the hyperlink the following information is displayed in the first section: Registered for Term indicator, First Term Attended, Last Term Attended, Status, Matriculation Term, Residence, Citizenship, Student Type, Class, and Expected Graduation Date. The second section the curriculum information including the following: Degree, Level, Program, Admit Term, Admit Type, Catalog Term, College, Campus, Major and Department, and Minor
The GPA Calculator system allows the user to do "What If scenarios" with a student's academic courses. It will recompute the student's GPA, temporarily, when the repeat and/or grade indicators are changed.
The selected student’s GPA level, attempted hours, earned hours, hours for average, quality points and GPA are displayed. The student’s courses are listed including the term, course ID, repeat indicator, grade, attempted hours, quality points, and level. The user can change the repeat indicator, grade, and/or level, then select the Calculate GPA button to see what affect the changes had on the GPA.
This application displays legacy information from the Student System prior to the implementation of Banner. The following information is displayed regarding immunizations for the selected student: student’s address, phone, birth date, last maintenance date, notice, notice date, and immunization clear date. For each type of immunization, the immunization, date, acceptance, and any message are displayed. If exists, the international student insurance clearance date, valid through date, and statement of good health clearance date are also displayed.
See Immunization Records for more recent immunization information.
Intended Audience/Users: Disability Resource Center, Student Health Services, Director One-Stop Student Services, and Intercultural Center
Applicants who matriculate at Florida public universities are required to provide proof of immunization against rubeola (measles) and rubella (German measles) prior to the initial registration. Immunization information may be indicated on an electronic transcript from another institution. If so, the immunization records are copied to a UNF table (see Electronic Transcript Immunization Maintenance) and can be viewed with this application. The school, type of immunization, date of immunization, status of immunization, and activity date are displayed for the selected student.
For additional information, the Medical and Insurance process documentation can be viewed in the ‘How Things Work’ section of the Enterprise Systems webpage.
Informational Hold Audit
Due to some changes to various regulations or laws during the 2009 year, UNF developed a method using holds for informing the students regarding these new rules. If a student has acknowledged these holds, then a list of Informational Holds is displayed for the selected student. The hold description and activity date are displayed.
For additional information, the Holds process documentation can be viewed in the ‘How Things Work’ section of the Enterprise Systems webpage.
Intended Audience/Users: Enrollment Services and Controller’s Office
Records for Banner ID Creation
Records submitted through the “Banner ID
Creation” application will be displayed here when the system could not
determine if it should match to an existing ID. These suspense records
will need to be examined individually and a matching decision must be made to
complete the ID creation process.
After processing is complete, the person will
receive an email confirming their account creation and instructing them on how
to login to myWings. If the original requestor of the account is
different from the user completing the suspense matching, an email will be sent
with the original requestor to notify them of the Banner ID that was created.
Students seeking variances from University academic policies and regulations may petition select policies. This application tracks the petition request and status. The paper petition must have all appropriate signatures then the user enters the advisor (where appropriate), type of petition, petition date, description, sent date, sent to, any notes, exception to university policy indicator, status date, status, and approver information regarding the petition for the selected student.
All petitions for the student are displayed at the bottom of the screen. The sequence number, petition date, description, status, status date, sent to, sent date, approver, and exception type are displayed. The sequence number is a hyperlink to the petition. The user can select the hyperlink to display the information about the petition.
Intended Audience/Users: Enrollment Services (update), Advisors (query), Department Chairs (query), and Academic Affairs (query)
The user can view all holds for the selected student. The hold code, description, from date, to date, origin, release indicator, and user are displayed.
View Letter (GUAPARA)
As part of the Electronic Communications Initiative, it was necessary to provide a means for UNF Employees to view the Status Letters that student’s would be able to view in Student Self-Service. The UNF Employee can develop the letter without the student seeing it until it is complete. The UNF Employee is able to view the letter, as the student would see it, for accuracy and formatting. The letters are built in Banner using GTVPARA, GUAPARA, and GTVLETR. Any other letters entered in Banner may also be viewed here.
Intended Audience/Users: Brooks College of Health Advising and Nursing Admissions Coordinator
ISQ Response Rates
The Distance Learning ISQ Completion Rates application allows instructors to monitor the progress of their student evaluations for distance learning coursework. Information about courses requiring an online ISQ will only be displayed for the current term during the ISQ evaluation period. This allows instructors to monitor the progress and if necessary, encourage students to complete their evaluations.
Intended Audience/Users: Faculty
Enrollment Services Appeal
Students who wish to appeal decisions related to Financial Aid and Residency, may complete the Enrollment Services Appeal. Students can appeal residency denial decisions related to initial classification and reclassification, Financial Aid Satisfactory Academic Progress (SAP) Decisions, and State and Institutional scholarship decisions. The student can return to this form to check the decision of any appeals submitted.
Immunization Policy (1006.69)
To comply with Florida statute 1006.69 all new matriculating students must submit documentation of vaccination against Hepatitis B and Meningococcal Meningitis or sign a waiver for each vaccine. A ‘Need Immunization – Meng/Hep B’ hold (IH) will be placed on all active students (effective Summer 2008), if one does not already exists. When the student then views their holds, there is a link to the Immunization Policy where the student selects either a Waiver of Liability or that they will provide dates of immunization to the Office of Medical Compliance for both Meningitis and Hepatitis B. The Office of Medical Compliance is responsible for providing immunization clearance for students.
Due to some changes to various regulations or laws during the 2009 year, UNF developed a method using holds for informing the students regarding these new rules. When the student then views their holds, there is a link to the specific information related to that hold. The student must check the consent box and select the submit button. Once this is done, then the hold is lifted.
Types of Information Holds:
Under the provisions of the Family Educational Rights and Privacy Act of 1974, a student has the right to request non-disclosure of Directory Information. If a student elects non-disclosure, the University of North Florida cannot, except under certain circumstances described in this University's policy found in Rule 6C9-3.015, FAC, disclose a student’s Directory Information without prior written consent.
This application allows the student to select either "YES" (hold their directory information confidential) or "NO":
Directory Information consists of the following:
Dates of attendance
Classification (e.g. freshman, sophomore, etc.)
Participation in officially recognized sports
Weight/Height of athletes
Student Conduct Disclosure Hold
In an effort to maintain a secure and safe educational, social, and workplace environment for the UNF community, the Division of Student & International Affairs updated the Student Conduct Code policy in October 2009 to include a requirement that all students self-report being convicted and/or charged with a criminal offense within 30 days of any convictions or charges related to a criminal offense other than minor traffic offenses. To facilitate delivery of this information, an informational hold is placed on all registered students at three weeks into the term.
When the student then views their holds, there is a link to the Student Conduct Disclosure form where the student indicates whether they have had an offense or conviction and, if so, whether it has been reported to Student Affairs. After completing the form, the informational hold is automatically lifted.
Transcripts and Enrollment Verifications
UNF's online transcript request and enrollment verification services are hosted by the National Student Clearinghouse. This service provides you with the ability to obtain an enrollment certificate to print or mail to health insurers, banks, or other companies that request proof of your enrollment. Additionally, official transcripts can be ordered using any major credit card. Your card will be charged when the transcripts are sent. Order updates will be emailed to you and you can also use the service to track your order online.
Intended Audience/Users: Students
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